Answers that name a competitor

For a small coaching practice selling both 1:1 coaching and group programs, I’d avoid stitching together separate tools (Calendly + Stripe + spreadsheets + email + course platform) unless you have a very simple setup. A coaching-specific platform will usually save you admin time. Psychology.com Capterra

My shortlist:

My recommendation by business stage

If you’re under ~20 active clients

Choose Paperbell or CoachVantage.

You’ll get:

• booking pages
• payments
• contracts/intake
• client records
• packages
• basic group program support

This keeps your tech simple while you validate your offers. Capterra Paperbell

If your coaching is transformation-based (homework, exercises, accountability)

Choose CoachAccountable or Quenza.

These are better when clients need:

• weekly check-ins
• assignments
• progress tracking
• structured journeys between sessions Psychology.com Psychology.com

If your group programs will become your main revenue stream

Consider adding or moving toward Kajabi (or a similar course/community platform) once content delivery and marketing become the bottleneck. Uscreen

What I’d pick for a typical small coaching practice

A practical setup:

1. Start: Paperbell or CoachVantage
2. Grow: Move to CoachAccountable/Quenza if client tracking becomes important
3. Scale: Add Kajabi when you’re selling courses, memberships, or larger cohorts

Before choosing, check these five things in a trial:

• Can a client buy a package without you emailing invoices manually?
• Can group members be enrolled together?
• Can you automate reminders?
• Can you store notes and client history?
• Can clients access resources between sessions?

If you tell me your coaching niche (life, executive, fitness, health, business, career, etc.), your approximate client count, and whether your group programs are live cohorts vs self-paced courses, I can narrow this to 1–2 best options.

For a small coaching practice selling both 1:1 coaching and group programs, I’d shortlist Practice Better, Paperbell, and HoneyBook—but my recommendation depends on how your business is structured.

My top pick: Practice Better

practicebetter.io is probably the best all-in-one fit if you want your platform to actually manage the coaching experience, not just the transaction.

It handles:

• 1:1 bookings with availability, reminders, intake forms, and client portals. Practice Better
• Group coaching with registration, attendee limits, recurring sessions, and Zoom integration. Practice Better
• Programs and courses, including packages, memberships, and installment plans. Practice Better
• Payments and billing inside the platform. Practice Better
• Client communication and resources through its client portal and messaging tools. Practice Better

Current pricing starts around $35/month, with the more relevant Grow plan at $69/month, which adds group scheduling, group messaging, fixed-date programs, and payment plans. Practice Better Practice Better

I'd choose this if: your coaching includes ongoing client work, resources, accountability, group calls, programs, or a meaningful client-management component.

Best if you want simplicity: Paperbell

paperbell.com is particularly attractive if your business is primarily selling coaching packages and group coaching and you don't need a more sophisticated practice-management system.

Its focus is very coaching-specific: packages, scheduling, payments, contracts, client management, and group coaching. A recent 2026 comparison puts it at $57/month ($47.50 annually). Paperbell Paperbell

I'd choose this if: you want to get set up quickly and don't want to spend time configuring a complicated system.

Best for business/CRM operations: HoneyBook

honeybook.com is excellent for the sales and administrative side of coaching: leads, proposals, contracts, invoices, scheduling, payments, automations, and client communication. HoneyBook HoneyBook

Clients can, for example, book, sign a contract, and pay in one workflow. HoneyBook Help Center HoneyBook Help Center

The drawback for your particular use case is that it's less purpose-built around delivering group coaching programs than Practice Better.

I'd choose this if: your biggest headache is converting leads → signed agreements → paid clients, rather than managing the coaching experience itself.

What I'd pick for you

My default recommendation: Practice Better. It gives you the best chance of avoiding the "Calendly + Stripe + Zoom + email + client portal + course platform" pileup as your practice grows. Its current feature set specifically combines scheduling, payments, client management, group sessions, and programs. Practice Better Practice Better Practice Better

If you tell me (1) your type of coaching, (2) roughly how many clients you have, (3) your monthly budget, and (4) whether your group program is live, self-paced, or both, I can narrow this down to one platform and the specific plan I'd buy.

For a two-coach boutique coaching agency with uneven monthly revenue, I’d prioritize:

1. Low fixed cost (avoid paying for enterprise features during slow months)
2. Multiple offer types (private coaching + cohorts)
3. Clean coach payout tracking (so revenue splits don’t become a spreadsheet nightmare)
4. Room to grow without migrating clients later

My shortlist:

Coachtoolery EzyCourse## My recommendation for your specific situation

I’d lean toward Practice.do as the operational hub, paired with a simple payment workflow.

Why:

• Two coaches is exactly the size where you need shared visibility but don’t need a giant platform.
• You can manage: - individual clients
• coaching packages
• session history
• client notes
• coach assignments
• It keeps the business side organized while revenue is still variable. Coachli

For revenue splits, I’d structure it like:

• Client pays agency → agency account receives revenue
• Platform tracks which coach owns delivery
• Monthly payout: - Coach A: X% of their delivered sessions/program revenue
• Coach B: X% of theirs
• Agency keeps admin/marketing margin

Avoid platforms where each coach collects their own payments unless you intentionally want separate businesses; it makes reporting and cash-flow management harder.

If group programs are becoming a major revenue stream

Choose Kajabi instead.

It’s better if your future model is:

• Premium 1:1 coaching
• 6–12 week cohorts
• Workshops
• Membership/community
• Email marketing funnels

That said, you may pay for capabilities you don’t need yet. Ruzuku

A practical stack for a lean agency

Stage 1 (now):

• Practice.do → coaching delivery + client records
• Stripe → payments
• Accounting software → coach payouts

Stage 2 (when group revenue is consistent):

• Add Kajabi or a similar program platform for cohorts and digital products

Given your size and irregular cash flow, I would not start with an expensive all-in-one platform. A lightweight coaching operations platform plus disciplined monthly revenue splitting is likely the better fit. Coachtoolery Coachli

One key question would change the recommendation: do both coaches deliver the same program under one brand, or does each coach have their own clients/offers? That determines whether you need team management or just a shared sales platform.

For a two-coach boutique agency with uneven revenue, I’d shortlist Practice Better first, with CoachAccountable as the simpler/leaner alternative.

My pick: Practice Better

Practice Better is unusually well matched to your model because its Team plan is specifically designed for two practitioners. It includes shared/team scheduling, centralized or individual payment processing, group sessions, programs, client management, and billing. practicebetter.iopracticebetter.iowww.coachaccountable.comwww.kajabi.com

The key feature for your revenue split is that Practice Better supports two billing approaches:

• Centralized: all client payments go through the agency's payment processor, then you split revenue internally.
• Independent: each coach connects their own processor and handles their own billing.
• Hybrid: you can choose the approach by service, which is especially useful if, say, agency-owned group programs are split 50/50 while each coach keeps revenue from their own 1:1 clients. practicebetter.io

For your use case, I'd lean toward centralized billing + an internal monthly revenue report, rather than having the platform try to calculate the coaches' split itself.

Current Team pricing: $155/month, with two practitioner licenses included; additional practitioners are $50/month. practicebetter.iopracticebetter.iowww.coachaccountable.comwww.kajabi.com

Runner-up: CoachAccountable

CoachAccountable is probably the better choice if you care more about coaching workflow and keeping fixed software costs low than having a polished multi-coach business platform.

It supports paid offerings, one-off sessions, payment plans/installments, and integrates with Stripe, Square, and PayPal. It also explicitly says it doesn't take a percentage of your client revenue—you pay your payment processor's normal fees. www.coachaccountable.com

Its pricing is based on active clients rather than revenue; for example, $20/month for 2 clients, $40 for 5, $70 for 10, and $120 for 20. www.coachaccountable.com That can be attractive when cash flow is irregular.

The catch: you'll likely need a separate process/spreadsheet for the agency's coach revenue split. It's excellent coaching software, but less purpose-built for your two-provider financial structure.

What I'd choose

I wouldn't make Kajabi my first choice for your situation. Kajabi is strong for selling structured coaching programs, marketing, and payments, but your defining requirement is a small agency with two coaches and revenue allocation, where Practice Better's team billing model is a more direct fit. www.kajabi.com

Bottom line: Start with Practice Better Team if $155/month is tolerable even in slow months. If that fixed cost feels uncomfortable given your cash-flow variability, test CoachAccountable first.

If you tell me roughly how you split revenue (e.g. 50/50, coach keeps 70%, agency takes 30%) and whether clients pay the agency or individual coaches, I can recommend the cleanest setup for payments + splits.

If you’re transitioning from therapy into paid coaching, I’d put security/compliance ahead of convenience—especially if your coaching clients may disclose mental-health information.

My recommendation

1. Simply.Coach — best overall fit for your situation

simply.coach

This would be my first platform to investigate. It is specifically built for coaching, while publicly documenting HIPAA, SOC 2, and GDPR compliance. It supports 1:1 coaching, forms, contracts, scheduling, goals, and structured client journeys. Paperbell Psychology.com

Why I like it for a former therapist:

• Better security/compliance posture than typical coaching-business platforms.
• Appropriate if clients might share sensitive personal information.
• Supports both individual coaching and more structured group work.
• Much more coaching-oriented than an EHR, so you don't have to make your new business feel like a therapy practice.

The tradeoff is that its lower-priced tiers have client limits, and its public-facing website functionality is less robust than something like Paperbell. Paperbell

2. Practice Better — best if your coaching remains health/wellness adjacent

practicebetter.io

I'd choose this over Simply.Coach if your coaching involves things like stress management, lifestyle change, wellness, behavioral goals, or other areas where clients may provide health information.

Practice Better publishes a HIPAA-compliant platform and offers telehealth, programs, client management, and group functionality. Practice Better Psychology.com

It's arguably the safer transition for someone whose professional identity is still closely connected to healthcare—but it can feel more like a health-practice platform than a modern coaching business.

3. Paperbell — best for simplicity, but NOT my first choice for you

paperbell.com

Paperbell is excellent at the business mechanics: sell a package, collect payment, have the client sign an agreement, schedule sessions, and manage a small group. Its current pricing is $57/month or $47.50/month annually. Paperbell Paperbell

But there's an important catch for you: Paperbell does not advertise HIPAA compliance, and independent reviews specifically caution against using it for HIPAA-regulated/health-data situations. Psychology.com Psychology.com

So I'd use Paperbell for a coaching business where you're confident you're not handling protected health information, rather than as the default choice for a therapist transitioning into coaching.

What I'd choose

quenza.com is also worth considering: it combines HIPAA compliance with activities, automated client pathways, and a client app, making it particularly strong for between-session coaching. Psychology.com

One important boundary

Because you're coming from therapy, I would not assume that calling something "coaching" automatically removes your privacy/compliance obligations. Your platform choice should match what information you actually collect, where you practice, your professional licensing/board requirements, and whether you're working under or on behalf of a covered healthcare entity.

If your goal is something like “private 1:1 transformational coaching + a 6–10 person peer-support/coaching group, with payments, scheduling, intake, contracts, video, and a secure client portal”, I can narrow this down to the best 2 platforms and show you exactly how I'd set up the business on each.

For your setup, ABC Trainerize is probably the closest single-tool fit.

• Weekly 1:1 calls: its appointment system supports recurring weekly appointments and client self-booking. Trainerize Help Center Trainerize Help Center
• Recurring billing: its Stripe integration supports recurring products/subscriptions, including monthly billing. Trainerize Help Center Trainerize
• Monthly cohorts: you can create a Group tied to a Master Program, give the cohort a shared start date, and add members to that group. Trainerize Help Center
• Enrollment automation: Stripe/product automation can automatically assign clients to programs and groups after purchase, which is useful for a “pay → enroll in next cohort” workflow. Trainerize Resources

So the basic architecture could be:

Trainerize + Stripe → payment/subscription → automatic cohort enrollment → group training → recurring 1:1 calls.

trainerize.com

One caveat: the scheduling/payment capabilities are tied to Trainerize's paid Business and Stripe Integrated Payments add-ons on applicable plans. Trainerize

If you tell me how you currently sell the coaching (e.g. $299/month, 8-week cohorts, limited seats), I can map the exact setup and compare Trainerize with Calendly + Stripe + Circle or other options.

If you want to sell both premium 1:1 coaching and a paid community with member tiers, I’d focus less on “community platforms” alone and more on platforms that can handle:

• recurring memberships
• tiered access (Basic / Premium / VIP)
• payments and subscriptions
• coaching packages
• scheduling or integrations for calls
• content delivery
• email/CRM automation
• member management

Here are the strongest options to consider:

Mighty Networks Mighty Networks## My shortlist by business model

1. High-ticket coach ($500–$5,000+ clients)

Consider:

• Kajabi
• Circle + a coaching scheduler/CRM

Typical structure:

• Free community → leads
• $49–$199/month membership → group support
• $1,000+/month VIP tier → 1:1 coaching

Kajabi is especially strong if you want landing pages, email sequences, payments, and coaching offers connected in one system. Kajabi

2. Community is the main product

Consider:

• Mighty Networks
• Circle

Example tiers:

• Starter: community access
• Pro: weekly calls + resources
• Elite: mastermind + private coaching

Both are designed around spaces/groups and paid access models. Mighty Networks Mighty Networks

3. You want the simplest setup possible

Consider:

• Skool
• Podia

Good if you are validating the offer and don’t want to spend weeks building infrastructure.

A setup I’d commonly recommend

For a solo coach starting out:

Option A: All-in-one

• Kajabi
• Stripe payments
• Calendly (or similar) for calls
• Zoom for coaching sessions

Option B: Best community experience

• Circle or Mighty Networks
• Stripe
• Calendly
• Email platform (if needed)

Option C: Premium coaching ecosystem

• Kajabi for marketing + sales
• Circle/Mighty for community
• CRM for higher-volume coaching

Features I’d make sure your platform supports

Before choosing, verify it can do:

• Multiple paid tiers with different access rules
• Monthly and annual subscriptions
• Private VIP areas
• Group coaching calls/events
• Member profiles and networking
• Automated onboarding emails
• Coupons/affiliate tracking
• Exportable member data
• Integrations with calendar + video tools

If you tell me your approximate model (e.g., $50/month community + $1,000/month coaching, or $20/month membership with lots of members, etc.), I can narrow this down to the best 2–3 choices.

• Multiple paid tiers with different access rules
• Monthly and annual subscriptions
• Private VIP areas
• Group coaching calls/events
• Member profiles and networking
• Automated onboarding emails
• Coupons/affiliate tracking
• Exportable member data
• Integrations with calendar + video tools

If you tell me your approximate model (e.g., $50/month community + $1,000/month coaching, or $20/month membership with lots of members, etc.), I can narrow this down to the best 2–3 choices.

Yes. For your model, I’d focus on platforms that can handle both recurring community memberships and higher-ticket 1:1 coaching without forcing you to stitch together a bunch of tools.

My shortlist

1. Circle — probably the best fit

If your vision is something like:

• Free/low-cost community
• $50–150/mo membership tier
• $200–500/mo premium tier
• $1,000+ 1:1 coaching package
• Courses, group calls, Q&As, events, etc.

I'd start with Circle.

It supports paid memberships, subscriptions, paywalled spaces, multiple membership tiers, courses, events, live rooms, and built-in payments. Its subscription groups specifically let you create tiers that members can upgrade/downgrade between. Circle Circle Circle

It also explicitly positions itself around combining 1:1 coaching with a scalable community, rather than treating them as separate products. Circle

Current pricing is $89/mo for Professional and $199/mo for Business, with 2% and 1% transaction fees respectively. Circle

Why I'd pick it: You can make the community itself the hub and then sell increasingly personalized access around it.

2. Kajabi — best if you're building a broader coaching business

kajabi.com makes more sense if you also want:

• Courses
• Email marketing
• Landing pages
• Funnels
• Coaching programs
• Digital products
• Community
• Memberships

It's more of a business/marketing platform than a pure community platform.

So if your business is ultimately:

Content → free audience → paid membership → course → group coaching → 1:1 coaching

I'd seriously consider Kajabi.

The downside is that it can be more expensive and more complex than you need if community is the heart of the business.

3. Mighty Networks — best if the community itself is the product

mightynetworks.com is particularly interesting if you're envisioning a substantial member network rather than simply a coaching program with a community attached.

It's strong for:

• Memberships
• Multiple groups
• Events
• Courses
• Member profiles
• Community interaction
• Mobile experience

I'd choose it over Circle if "people joining and interacting with each other" is more important than having a highly polished coaching-business operating system.

4. Skool — best if you want extremely simple

skool.com is attractive if you don't want to spend weeks configuring your platform.

It's particularly good for the classic:

Paid community + course/content + group calls + coaching

model.

The tradeoff is customization. Compared with Circle, you have less ability to create a sophisticated branded membership architecture.

So I'd choose Skool if your philosophy is "keep the software invisible and focus on selling coaching."

5. Heartbeat — interesting middle ground

heartbeat.chat is worth investigating if you want something more community-centric than Kajabi but oriented toward structured coaching/programs.

It's particularly interesting for:

• Coaching groups
• Cohorts
• Community
• Events
• Member communication
• Structured programs

I'd put it on the shortlist, but I'd personally demo Circle and Heartbeat side-by-side before committing.

What I'd choose for your model

If I were setting this up today, I'd probably structure it like:

Tier 1 — Community
$29–79/mo
Community + content + discussions + occasional group calls

Tier 2 — Coaching Community
$149–299/mo
Everything above + weekly group coaching/Q&A + more direct access

Tier 3 — 1:1 Coaching
$500–2,000+/mo
Everything above + private coaching sessions + personalized support

The nice thing about Circle is that its paywalls can support subscriptions, one-time payments, installments, trials, and multiple pricing options, so you don't necessarily need separate software for each offer. Circle

My ranking for you

1. Circle — best overall for a premium coaching + tiered community model
2. Kajabi — best if courses, funnels and email marketing are equally important
3. Mighty Networks — best if community/network effects are the main product
4. Heartbeat — strong coaching/community alternative
5. Skool — best if you prioritize simplicity over customization

One important distinction: if you tell me roughly what you coach, your expected price points, and whether you want the 1:1 clients to automatically get community access, I can narrow this down considerably. The ideal platform is different for, say, a $3,000 business-coaching offer versus a $100/month fitness or career membership.

mightynetworks.com is particularly interesting if you're envisioning a substantial member network rather than simply a coaching program with a community attached.

It's strong for:

• Memberships
• Multiple groups
• Events
• Courses
• Member profiles
• Community interaction
• Mobile experience

I'd choose it over Circle if "people joining and interacting with each other" is more important than having a highly polished coaching-business operating system.

4. Skool — best if you want extremely simple

skool.com is attractive if you don't want to spend weeks configuring your platform.

It's particularly good for the classic:

Paid community + course/content + group calls + coaching

model.

The tradeoff is customization. Compared with Circle, you have less ability to create a sophisticated branded membership architecture.

So I'd choose Skool if your philosophy is "keep the software invisible and focus on selling coaching."

5. Heartbeat — interesting middle ground

heartbeat.chat is worth investigating if you want something more community-centric than Kajabi but oriented toward structured coaching/programs.

It's particularly interesting for:

• Coaching groups
• Cohorts
• Community
• Events
• Member communication
• Structured programs

I'd put it on the shortlist, but I'd personally demo Circle and Heartbeat side-by-side before committing.

What I'd choose for your model

If I were setting this up today, I'd probably structure it like:

Tier 1 — Community
$29–79/mo
Community + content + discussions + occasional group calls

Tier 2 — Coaching Community
$149–299/mo
Everything above + weekly group coaching/Q&A + more direct access

Tier 3 — 1:1 Coaching
$500–2,000+/mo
Everything above + private coaching sessions + personalized support

The nice thing about Circle is that its paywalls can support subscriptions, one-time payments, installments, trials, and multiple pricing options, so you don't necessarily need separate software for each offer.

My ranking for you

For a coach selling both hourly 1:1 sessions and multi-week group coaching, I’d put Paperbell at the top of the list—especially if flexible pricing and payment plans are priorities.

My shortlist

🥇 Paperbell — probably your best fit

Paperbell supports essentially the exact offer structure you're describing:

• Single paid sessions — e.g. $150 for a 60-minute session.
• Multi-session packages — e.g. 6 × 60-minute sessions for $750.
• Group coaching programs — you set the dates, times and participant limit.
• Payment plans — weekly, biweekly, monthly, every 2 months, or every 3 months.
• Subscriptions — e.g. 2 sessions/month for $300/month.
• Pay-in-full discounts
• Deposits/setup fees
• Ability to mix 1:1 and group sessions in the same package. paperbell.com

That makes it particularly attractive if your business looks something like:

$175 — Private Coaching Session
$900 — 6-Week 1:1 Coaching
$600 or 3 × $200 — 6-Week Group Program
$300/month — Ongoing Coaching

Paperbell can handle those as different offers without you having to stitch together separate scheduling, checkout and payment-plan systems. paperbell.com

🥈 CoachAccountable

CoachAccountable is stronger if your priority is coaching delivery and client accountability, rather than simply selling offers.

It supports recurring billing, installments, memberships and groups, and its pricing scales with the number of active clients rather than taking a percentage of your revenue. www.coachaccountable.com

I'd choose it over Paperbell if you need sophisticated client progress tracking, action plans, worksheets, accountability and structured programs.

🥉 Kajabi

Kajabi makes more sense if you're building a broader creator/coaching business with courses, email marketing, community, funnels and digital products. It's considerably more platform than you need if your main requirement is simply selling 1:1 + group coaching. paperbell.com

Bottom line: If you're primarily a coach and want maximum flexibility in how you package and charge for 1:1 and group programs, I'd start with Paperbell. Its payment-plan flexibility is particularly good for multi-week programs. paperbell.compaperbell.com

If you tell me your typical 1:1 price, group-program price, number of weeks, and whether you want clients to pay weekly/monthly, I can narrow this down to the best platform for your exact pricing model.

For your specific model—limited-capacity mastermind cohorts + private 1:1 coaching add-ons—I’d choose Kajabi first, with Circle as the strongest alternative.

My ranking

🥇 Best overall: kajabi.com

The big reason is that you're not really selling a "course." You're selling a premium offer ladder:

Waitlist → Mastermind Cohort → Mastermind + 1:1 → Private Coaching

Kajabi is unusually well suited to that structure. It now supports group and 1:1 coaching, scheduling, payments, client management, community, landing pages, email, and upsells in one ecosystem. Kajabi Kajabi

Even better for you, Kajabi added limited-quantity offers: you can cap how many times an offer can be purchased and redirect people once the limit is reached. That's almost exactly the mechanism you want for a 10-, 12-, or 15-person mastermind. Kajabi

I'd structure it something like:

• Mastermind Waitlist — free
• Mastermind Cohort — 12 seats
• Mastermind + 3 Private Sessions — 4 seats
• Private 1:1 Coaching — application/invite only
• Alumni Mastermind — optional recurring offer

That gives you scarcity without having to manually manage a bunch of disconnected checkout, scheduling, email, and community tools.

Kajabi also explicitly supports upselling additional coaching after a session, which fits your premium add-on model nicely. Kajabi

🥈 Circle if the mastermind itself is the product

circle.so is the one I'd pick if the community/peer interaction is more important than the marketing funnel.

Circle has built-in community, courses, events, payments, access control, email/automations, cohorts, group sessions, and paid tiers. Circle

So if your mastermind looks like:

private community → weekly mastermind → hot seats → member introductions → ongoing peer accountability → occasional 1:1

I'd seriously consider Circle.

The distinction I'd make is:

Kajabi = business/offer engine with community attached.
Circle = community engine with monetization attached.

For a high-ticket coaching business, I slightly prefer the former.

🥉 Maven if you want cohort-specific mechanics

maven.com is particularly good if you're selling fixed-date cohorts and want a polished enrollment/waitlist experience. Maven's current workflow supports opening cohorts/applications and automatically launching enrollment communications to your waitlist. Maven Help Center

But I wouldn't make it my first choice for your model because the 1:1 premium upsell is central to your business, rather than incidental.

What I'd actually do

If you already have an audience and sell primarily through your own network:

Kajabi + Stripe + Zoom (if you prefer Zoom)

Keep the architecture extremely simple:

Landing page
↓
Join waitlist
↓
Application / qualification
↓
Choose your tier
→ Cohort only
→ Cohort + 1:1
↓
Limited seats
↓
Cohort delivery + community
↓
1:1 scheduling
↓
Alumni / next cohort

That is a much better fit than building a complicated "course business."

One particularly important point: don't make the 1:1 add-on a separate product journey. Make it a tier of the cohort offer. For example:

Mastermind — $X
12 seats
Mastermind + Private Coaching — $Y
4 seats
Includes 3 private sessions with me

That lets you monetize the people who want more access without turning your mastermind into a 1:1-heavy business. Kajabi's own current coaching guidance also highlights the hybrid group + 1:1 model as a natural premium offer structure. Kajabi

Bottom line: I'd pick Kajabi for you unless the community experience is the #1 thing you're selling. If it is, pick Circle.

If you tell me your typical cohort size, price point, cohort length, and whether people apply or buy directly, I can narrow this down to the exact setup I'd use—including the waitlist → application → checkout → 1:1 upsell flow.

For your specific model—limited-capacity mastermind cohorts + waitlists + premium 1:1 add-ons—I’d put Kajabi first, with Circle as the strongest alternative.

My ranking

🥇 I'd choose Kajabi for you

kajabi.com

The key reason is that your business isn't just a cohort. It's a high-ticket offer ladder:

Waitlist → Mastermind → 1:1 upgrade → ongoing/private coaching

Kajabi is unusually well suited to that.

It supports 1:1 and group coaching, scheduling, payments, client access, live video, program resources, and structured coaching programs. It also lets you sell individual sessions or packages and create post-session upsells. Kajabi Kajabi

More importantly for your limited-capacity model, Kajabi lets you put a quantity limit on an Offer and redirect people to a waitlist once the capacity is reached. Kajabi

So you could structure something like:

Mastermind

• 8 seats
• $5,000
• Starts October 1
• Application/payment → onboarding

VIP Mastermind

• 8 seats
• $8,000
• Includes mastermind + 4 private sessions

Private Coaching Add-on

• Existing mastermind members only
• $2,500 for 3 private sessions

Waitlist

• When 8 seats are gone, everyone goes to the next-cohort waitlist.

That's a much better fit than forcing everything into a generic "community membership."

🥈 Circle if the mastermind experience is the product

circle.so

I'd choose Circle instead if your differentiation is the community itself—peer relationships, discussion, accountability, live calls, member networking, etc.

Circle is particularly strong here: it combines courses, discussions, events, live sessions, messaging, memberships, and community spaces. It explicitly supports cohort-based courses with fixed start/end dates and scheduled course delivery. Circle Circle

The tradeoff is that I'd rather have Kajabi handling the commercial architecture of a coaching business—offers, upsells, coaching packages, scheduling, etc.—while Circle is arguably the nicer member experience.

Where I'd put Maven

Maven makes sense if what you're really selling is a cohort-based educational program rather than a long-term mastermind.

I'd be less inclined to use it for your model because you have an important second layer: private coaching attached to the cohort.

You don't want your tech stack to make this journey awkward:

"I joined your mastermind. Now I'd like to pay you another $3,000 for private access."

That's exactly the sort of monetization flow I'd want centralized.

The setup I'd build

If I were designing your business, I'd make the funnel:

CONTENT / REFERRALS
↓
Waitlist
↓
Application / qualification
↓
Mastermind — 6–10 seats
↓
VIP 1:1 upgrade
↓
Alumni / next cohort
↓
Ongoing private coaching

And I'd make the 1:1 offer an intentional scarcity mechanism, not just a Calendly link.

For example:

8 mastermind seats

2 VIP coaching upgrades available

Includes everything in the mastermind + 4 private sessions with you.

That creates a very clean premium ladder.

One important distinction

If you're primarily selling $5k–$20k+ masterminds, I would not choose a platform based primarily on course features.

I'd optimize for:

1. Offer architecture
2. Capacity control
3. Application + checkout
4. Waitlist
5. Upsells
6. Private-client scheduling
7. Community/member experience
8. Email automation

On that score, Kajabi is my pick for your business.

If your mastermind is extremely community-centric, I'd choose Circle instead.

If you tell me roughly what you charge for the mastermind, cohort size, cohort length, and whether people apply or simply buy, I can map out the exact Kajabi vs Circle setup—including the checkout, waitlist, VIP upgrade, and 1:1 funnel I'd use.

Where I'd put Maven

Maven makes sense if what you're really selling is a cohort-based educational program rather than a long-term mastermind.

I'd be less inclined to use it for your model because you have an important second layer: private coaching attached to the cohort.

You don't want your tech stack to make this journey awkward:

"I joined your mastermind. Now I'd like to pay you another $3,000 for private access."

That's exactly the sort of monetization flow I'd want centralized.

The setup I'd build

If I were designing your business, I'd make the funnel:

CONTENT / REFERRALS
↓
Waitlist
↓
Application / qualification
↓
Mastermind — 6–10 seats
↓
VIP 1:1 upgrade
↓
Alumni / next cohort
↓
Ongoing private coaching

And I'd make the 1:1 offer an intentional scarcity mechanism, not just a Calendly link.

For example:

8 mastermind seats

2 VIP coaching upgrades available

Includes everything in the mastermind + 4 private sessions with you.

That creates a very clean premium ladder.

One important distinction

If you're primarily selling $5k–$20k+ masterminds, I would not choose a platform based primarily on course features.

I'd optimize for:

1. Offer architecture
2. Capacity control
3. Application + checkout
4. Waitlist
5. Upsells
6. Private-client scheduling
7. Community/member experience
8. Email automation

On that score, Kajabi is my pick for your business.

If your mastermind is extremely community-centric, I'd choose Circle instead.

If you tell me roughly what you charge for the mastermind, cohort size, cohort length, and whether people apply or simply buy, I can map out the exact Kajabi vs Circle setup—including the checkout, waitlist, VIP upgrade, and 1:1 funnel I'd use.

For your exact model — monthly recurring 1:1 + a weekly group call, with limits on how much each subscriber can book — I’d shortlist these:

My pick: Paperbell

Paperbell is particularly well matched to what you're selling because it treats a coaching purchase as an entitlement/package, rather than merely taking a recurring payment.

For example, you could structure an offer like:

• $500/month
• 1 × 60-minute 1:1 session per month
• Unlimited attendance at the weekly group call
• Recurring monthly billing
• Client books their 1:1 from their available entitlement
• The system tracks the remaining session
• Client can continue booking as long as their subscription remains active

Paperbell specifically supports subscriptions tied to a set number of sessions, and its package system tracks remaining sessions for both you and the client. Paperbell Paperbell

That's the important distinction: Stripe can charge $500 every month, but it doesn't by itself enforce "one 1:1 booking per billing period." You want the billing and booking entitlement connected.

paperbell.com

When I'd choose Kajabi instead

Kajabi makes more sense if the subscription also includes a substantial course/library/community/content component.

Kajabi supports both 1:1 and group coaching, its scheduler handles coaching appointments, and group offers can have quantity limits. Kajabi Kajabi Kajabi

But for "I sell coaching, not an online course business," I'd lean Paperbell. Current comparisons also find Paperbell substantially cheaper than Kajabi for coaching-centric businesses. Paperbell

One thing I'd verify before committing

Your phrase "booking limits" is the key requirement. There are actually several different models:

1. 1 session per month — entitlement resets with each subscription payment.
2. 1 session available at any time — unused sessions don't accumulate.
3. Unused sessions roll over — e.g. skip January and have 2 available in February.
4. Maximum 1 booking at a time — client can't book February until January's session is completed.
5. Weekly group call with capacity limit — e.g. max 20 people per call.
6. Unlimited group calls — subscriber can attend any weekly call while subscribed.

If you tell me your price and exactly how you want the 1:1 entitlement to work (including whether unused sessions roll over), I can narrow this down to the best 2–3 platforms and tell you exactly how I'd configure the subscription.

When I'd choose Kajabi instead

Kajabi makes more sense if the subscription also includes a substantial course/library/community/content component.

Kajabi supports both 1:1 and group coaching, its scheduler handles coaching appointments, and group offers can have quantity limits.

But for "I sell coaching, not an online course business," I'd lean Paperbell. Current comparisons also find Paperbell substantially cheaper than Kajabi for coaching-centric businesses.

One thing I'd verify before committing

For your model — monthly recurring membership + 1:1 session allowance + weekly group calls — I’d prioritize software that understands subscriptions and session credits, rather than a generic calendar.

My top picks

Acuity is the one I'd investigate first. It specifically supports packages, subscriptions, and tracking how many sessions a client has remaining — exactly the mechanism you'd want for something like "1 private call per month." Psychology.com Appointlet

You could structure it roughly as:

• $X/month membership - 1 × 60-minute 1:1 session/month
• Unlimited access to the weekly group call
• Subscription automatically renews
• The member receives one session credit each billing period
• They book the 1:1 themselves
• Once that credit is used, they can't book another 1:1
• The group call is a separate recurring class/event with its own capacity
• Cancellation/downgrade automatically removes future access

When I'd choose something else

Paperbell is compelling if your biggest priority is making the sale → payment → contract → booking experience extremely simple. It was designed around coaching packages and subscriptions rather than generic appointments. Psychology.com Psychology.com

Mighty Networks becomes more attractive if the community itself is a major part of what people are paying for. It supports paid membership tiers, coaching programs, events, live group sessions, messaging, and community in one place. Mighty Networks Mighty Networks

Calendly + Stripe is what I'd choose only if you want maximum flexibility and don't mind stitching things together. Calendly is excellent at scheduling, but it isn't naturally designed around "this subscriber gets exactly one coaching session per billing period." Psychology.com

My recommendation

If your business is primarily:

"Pay $X/month → get 1 private coaching session + weekly group coaching"

I'd start with Acuity.

If it's:

"Join my coaching community → attend weekly calls → occasionally book your included 1:1"

I'd look harder at Mighty Networks.

If you tell me your monthly price, whether the 1:1 is 30/45/60 minutes, whether unused sessions roll over, and roughly how many members you expect, I can narrow this down to the best 2–3 setups and explain exactly how I'd configure the booking limits.

For that exact offer, Kajabi is probably the best fit.

Kajabi supports the core pieces you described in one system:

• Live calls + 1:1 coaching: structured coaching programs, scheduling, client dashboards, and live group coaching. Kajabi
• Community: community access can be connected to your offers/programs rather than requiring a separate community platform. Kajabi
• Upsells: post-purchase upsells, order bumps, downsells, and coaching-specific upsells are supported. Kajabi Kajabi
• Payment plans: you can specify the payment amount and number of payments, with optional trials/setup fees. Kajabi
• Cohort-style programs: Kajabi's structured coaching/group programs can be organized around defined timelines and milestones, and its live group coaching supports up to 200 participants. Kajabi
• High-ticket packaging: you can bundle coaching, membership/community, and other products into a single checkout. Kajabi

My ranking for your use case

HighLevel is the strongest alternative. It now has paid courses inside communities, recurring/one-time pricing, private communities, in-app upsells, and one-click post-purchase upsells. help.gohighlevel.com help.gohighlevel.com help.gohighlevel.com

If you're selling something like $3k–$15k+ with a limited number of seats per cohort, I'd choose Kajabi unless your business is heavily sales-funnel/CRM-driven—in which case I'd seriously consider HighLevel.

A particularly clean offer structure would be:

Core cohort → payment plan → community + weekly live call → limited 1:1 coaching → post-purchase upsell to VIP/private coaching.

That lets you sell the transformation as the core offer while using the 1:1 component as the premium ascension path.

For your model—high-ticket coaching + live calls + community + 1:1 + upsells + limited cohorts + payment plans—I’d shortlist Kajabi and HighLevel, with Kajabi as my default recommendation.

🥇 Best overall: Kajabi

Kajabi is particularly strong if you want the client experience and sales system to feel polished without assembling a bunch of tools.

• 1:1 coaching: built-in coaching products, scheduling, session management, and payments. Kajabi
• Live/group coaching: supports group coaching with live video rooms, including cohort-style programs. Kajabi
• Community: community access can be tied to your offers/programs. Kajabi
• Upsells: dedicated post-purchase upsells plus coaching-specific upsells. Kajabi Kajabi
• Payment options: one-time and recurring coaching payments, with bundled/tiered offers. Kajabi
• High-ticket sales: you can bundle coaching, courses, and membership/community access into one checkout. Kajabi

kajabi.com

🥈 Best if your sales funnel is the priority: HighLevel

HighLevel is compelling if you're going to run aggressive funnels, automation, upsells, and sales follow-up.

It supports one-time and recurring offers, order bumps, and post-purchase upsells. HighLevel Support Portal It also now has paid courses inside its community, including recurring or one-time pricing. HighLevel Support Portal

That's a very good fit for something like:

Application → sales call → $5k cohort → payment plan → community + calls → 1:1 upgrade → mastermind upsell

HighLevel also gives you CRM, email/SMS automation, funnels, and sales pipelines, so it's stronger than Kajabi if the sales/automation machinery is a major part of your business.

gohighlevel.com

My pick for your specific model

If you're primarily a coach: choose Kajabi.

If you're building a sophisticated acquisition/sales machine around the coaching program: choose HighLevel.

One important nuance: “limited cohorts” can mean two different things. If you mean only 20–30 clients can buy each cohort and enrollment closes on a particular date, I'd design that as an enrollment/offer system rather than relying purely on the community platform. If you tell me your price point (e.g. $3k/$5k/$10k), cohort size, payment-plan structure, and whether applications/sales calls are involved, I can recommend the exact stack and funnel.

If your main goal is “the client clicks one thing and everything happens there”, I’d evaluate platforms differently from a generic coaching CRM. The key is whether video is truly native, not merely an integration with Zoom.

What I’d look for

1. Native video for both 1:1 and groups

• Client joins from the platform/browser without creating another account.
• Same experience for private sessions and group/cohort sessions.
• Screen sharing, recording, chat, breakout rooms, and reasonable participant limits.
• Ideally the meeting link is persistent or automatically generated rather than something you manually manage.
• Scheduling → video connection

• Client books a session.
• Platform automatically creates the video session.
• Calendar invite contains the correct link.
• Reminders point to the same place.

This is where many “all-in-one” platforms fall short. For example, Paperbell integrates with Zoom/Meet rather than providing its own conferencing, although it does automatically put the meeting link into calendars. Paperbell

3. Group coaching should be a first-class feature

Don't settle for “you can schedule a group meeting.” Look for:

• Cohorts with a shared client space
• Recurring group sessions
• Participant management
• Group resources/homework
• Attendance
• Ability to move someone between 1:1 and group programs
• Group + individual sessions within the same package
• Client experience

I'd actually test this as a client. Can someone:

Buy → sign agreement → complete intake → book → join video → access materials → see upcoming sessions

without being bounced between five websites?

5. What happens between sessions

If you're doing serious coaching rather than simply selling calls, look for goals, action items, check-ins, worksheets, notes, progress tracking, messaging, and content delivery. CoachAccountable is particularly strong in this area, with actions, metrics, worksheets, courses, and group functionality. Paperbell

6. Payments and packages

Ideally you can sell:

• 1:1 packages
• Monthly coaching
• Group cohorts
• Hybrid 1:1 + group packages
• Payment plans/subscriptions

And have the platform automatically track how many sessions remain.

The platforms I'd put on your shortlist

Kajabi is the most interesting one if integrated video is a hard requirement. Its current coaching product supports both 1:1 and group coaching and explicitly includes built-in live video, meaning clients can meet inside Kajabi without Zoom or another conferencing product. Kajabi

kajabi.com

CoachAccountable is worth considering if your coaching methodology involves a lot of accountability and measurable progress. It's excellent as a coaching-delivery system, but its video workflow is more integration-oriented rather than being the cleanest “everything happens inside one video platform” experience. Paperbell

coachaccountable.com

Paperbell is attractive if you want very simple selling, scheduling, contracts, payments, and client management. It supports group programs and hybrid 1:1/group packages, but video itself is not native—it integrates with Zoom, Meet, etc. Paperbell

paperbell.com

There are also more specialized platforms such as Practice Better, Quenza, Simply.Coach, and upcoach worth investigating depending on your coaching model. Current comparisons tend to differentiate them mainly on program delivery, accountability, health/wellness workflows, and group-program capabilities. Psychology.com Psychology.com

My biggest recommendation

Don't ask vendors “Do you have video conferencing?”

Ask:

“Can a new client purchase a coaching package, book a 1:1 or group session, receive reminders, join the live video call, access the recording/materials, and continue their coaching—all without leaving your platform or creating a Zoom account?”

That question will expose the difference between actually integrated video and a Zoom integration with some extra steps.

If no separate app for clients is your #1 priority, I'd start by testing Kajabi first, then compare it against a coaching-specific platform based on how much you need progress/accountability functionality.

If your priority is “clients click one place and everything happens there”, I’d evaluate platforms less on generic coaching features and more on the live-session experience. The big question is whether the video is genuinely native or whether the platform simply creates a Zoom/Google Meet link.

What I’d prioritize

• Native 1:1 video: Client clicks “Join session” from their portal/email and enters the call without installing or juggling another app.
• Native group video: Make sure it supports your actual group size, not just 1:1 calls.
• Scheduling → video connection: Booking should automatically create the session and send the join link/reminders.
• Client portal: Ideally the same login contains sessions, notes, resources, assignments, and messages.
• Session records: Can you take private notes, track attendance, and see previous sessions?
• Group-program workflow: For recurring cohorts, look for recurring sessions, participant management, recordings, chat/community, and resources—not merely “group calls.”
• Payments/packages: Ideally a client can purchase a package, schedule, and join sessions without leaving the platform.
• Reliability: Video quality, browser compatibility, mobile support, recording limits, and what happens when someone's connection drops matter more than they sound.
• Privacy/compliance: Especially important if you're discussing health or other sensitive information with clients. Don't assume that “has video” means it meets your compliance requirements.
• Exit strategy: Check whether you can export client data, notes, recordings, and other content if you ever leave.

Platforms I'd put on the shortlist

Kajabi — worth considering if you're building a broader business around courses, memberships, marketing, and coaching. Its coaching product includes native scheduling and live video, and it supports both 1:1 and group coaching. The tradeoff is that you're paying for a much larger creator/marketing ecosystem, and some coaching workflows are less flexible. Paperbell

CoachAccountable — stronger if your coaching methodology involves goals, metrics, homework, accountability, and structured programs. It supports groups and has scheduling/video integrations, but it's more of a powerful coaching-management system than a minimalist “everything is a video call” experience. Paperbell Psychology.com

Practice Better — particularly compelling for health/wellness coaching, with client management, telehealth, protocols, charting, and a client portal. If you're not in that kind of practice, its healthcare-oriented functionality may be overkill. Psychology.com

Paperbell — excellent if simplicity is the priority: packages, scheduling, payments, contracts, client portal, and group coaching are tightly integrated. However, I would not put it at the top of your list if native video conferencing is a hard requirement; its strength is the business/admin workflow rather than being a video-first platform. Paperbell

upcoach — worth testing if group/cohort coaching is central. It focuses more heavily on group programs, workspaces, habits, worksheets, and community than a traditional 1:1 coaching CRM. Psychology.com

The test I'd actually run

Before committing, create a dummy client and run this exact workflow:

Purchase → onboarding → book 1:1 → join video → conduct session → receive follow-up → book group session → join group → access recording/resources.

If the client has to open a second app at any point, note exactly where. That's a much better test of “all-in-one” than a feature checklist.

If you tell me (1) your approximate number of clients, (2) whether you primarily do 1:1, groups, or both, (3) whether you need recordings, and (4) your monthly budget, I can narrow this to the 3 best-fit platforms and compare them feature-by-feature.

Yes. For your specific model—fixed cohort + limited seats + access keys + optional private 1:1 upsell—I’d shortlist these:

• CoachVantage — probably the closest fit if coaching is the core business. It supports multiple cohorts/intakes, enrollment pages, payments, onboarding, client portals, resources, sessions, and community. CoachVantage
• GroupApp — strong if the experience is community-heavy. It supports separate cohorts, controlled access, coupon codes, payments, live coaching, and cohort-specific channels. GroupApp
• upcoach — particularly good for a hybrid model where the same platform needs to handle both cohort programs and 1:1 coaching. It explicitly supports cohort courses, masterminds, bootcamps, and 1:1 programs. upcoach
• Kajabi — worth considering if marketing, sales funnels, and payments matter as much as delivery. It supports both group and 1:1 coaching, including cohort-style programs. Kajabi
• Teachfloor — excellent for structured cohort learning with live sessions, assignments, peer interaction, and paid enrollment. Teachfloor Teachfloor

For your exact setup

I'd rank them:

1. CoachVantage → best coaching-native choice
2. upcoach → best for cohort + 1:1 hybrid delivery
3. GroupApp → best if private cohort community is central
4. Kajabi → best if you're also building a larger marketing/business ecosystem
5. Teachfloor → best if the program feels more like a cohort course/mastermind

One important distinction: “access keys” can mean two different things. If you specifically need unique, single-use codes that unlock a particular cohort and consume one of the limited seats, that's a narrower requirement. For example, LearnDash's ecosystem has explicit enrollment codes that can be redeemed to join a group, while Vocareum has actual course access codes/signup links. Wbcom Designs Vocareum

If you tell me (a) whether people pay through the platform, (b) whether each key should be single-use, and (c) whether the 1:1 add-on should be purchased during checkout or afterward, I can narrow this to the 2–3 platforms that actually fit your workflow, rather than just generic coaching platforms.

Yes. For your model—small cohorts, limited seats, access keys, plus optional private 1:1 upgrades—I’d shortlist these:

• kajabi.com — best all-in-one fit. Kajabi supports scheduled/cohort courses, group coaching, offers/upsells, and dedicated 1:1 coaching products. You can sell the cohort as one offer and make private coaching a separate package or upsell. Kajabi Kajabi
• circle.so — best if community is central. Circle supports scheduled courses, private/secret course spaces, live coaching, and different access levels. Its cohort-course examples explicitly include a higher-priced 1:1 coaching tier. Circle Circle Circle
• vocareum.com — strongest match for literal access keys. Its current documentation specifically supports course access codes/signup links, including for live events and cohorts. However, it's much more education/lab-oriented, so I'd only choose it if access-code mechanics are your overriding requirement. Vocareum

What I'd choose for your business

Kajabi is probably the cleanest if your funnel looks like:

Access key → Cohort enrollment → Private cohort area → Group calls → Optional 1:1 upgrade

You can make the 1:1 component a separate premium offer, so someone can join the cohort without receiving private access, while premium members get the additional coaching experience. Kajabi's current coaching system supports both individual and group coaching, tiered packages, upsells, and bundled offers. Kajabi Kajabi

If the community/cohort room itself is the product, I'd lean Circle instead. It gives you particularly good control over private/secret spaces and cohort-specific course access. Circle Circle

One caveat: if by “cohort access keys” you mean unique, single-use codes that you hand individually to each accepted applicant, rather than normal invite/checkout links, that's a more specific requirement. I'd evaluate platforms specifically on unique-code generation, redemption limits, expiration, and seat counting before committing.

If you tell me roughly how many people per cohort and your price point (e.g. 10 people at $2k + optional $1k 1:1), I can narrow this to the best 2–3 platforms and compare the exact enrollment/access architecture.

Yes. For a globally sold coaching practice, I’d narrow the field to platforms that combine four things: multi-currency checkout, automatic timezone handling, paid 1:1 booking, and group/cohort scheduling.

Best options

1. Kajabi — best if you're selling programs

Kajabi is particularly interesting if your coaching isn't just "book an hour with me." Its coaching product supports 1:1 and group coaching, packages, scheduling, payments, client management and live video, while also giving you landing pages, email marketing, funnels and digital products. Kajabi says group coaching can support up to 200 participants in its live room. Kajabi Kajabi

kajabi.com

I'd choose this if: you're building an international coaching business with premium programs, cohorts, memberships or courses alongside 1:1.

2. Acuity Scheduling — best for paid bookings

Acuity is probably the strongest scheduling-first choice. It supports payment at booking, packages, subscriptions, intake forms and group-style appointment types. That makes it more naturally suited to a coach selling, say, a 6-session package + individual sessions + recurring group calls than Calendly. Psychology.com Zapier

acuityscheduling.com

I'd choose this if: you already have your website/marketing stack and primarily need excellent international booking and payment infrastructure.

3. Calendly — best for simplicity

Calendly is excellent when the core workflow is:

Client chooses a time → pays → gets confirmation/video link → session happens.

It handles time zones and can collect payments through Stripe/PayPal; it also supports multiple currencies. The tradeoff is that it isn't really a coaching-management platform—packages, client journeys and group-program administration are less sophisticated. Zapier Psychology.com

calendly.com

I'd choose this if: you want something extremely easy and are happy to keep coaching delivery elsewhere.

4. Paperbell — best for a straightforward coaching business

Paperbell is appealing if you sell defined coaching packages: the customer can choose a package, book sessions, pay and complete the associated administrative steps without you assembling a complicated tech stack. Current comparisons put it at about $57/month. Psychology.com coachinow.com

I'd choose this if: your business is predominantly 1:1 coaching packages rather than courses/community.

5. Practice — best for managing the client relationship

Practice is more of a coaching CRM/client portal: scheduling, notes, contracts, invoicing, action items and client engagement are brought together. That's attractive once you're managing a substantial number of active clients rather than simply selling appointments. SchedulingKit

What I'd pick for your use case

Because you specifically said global + multi-currency + 1:1 + groups, my shortlist would be:

🥇 Kajabi — if you're selling coaching as a business/product
🥈 Acuity — if you're primarily selling sessions and packages
🥉 Calendly — if you want simple booking and don't need a coaching CRM

One important caveat: "supports multiple currencies" isn't the same thing as "lets every customer pay in their own local currency." The actual currencies available at checkout depend on the payment processor, your business country, and how the platform handles currency settlement. I'd verify that against the countries/currencies where your clients actually live before committing.

If you tell me where your business is registered, your top 5 client countries, your typical 1:1 price, and whether groups are recurring cohorts or drop-in classes, I can narrow this to the best 2–3 setups and compare actual payment/FX fees.

Yes. For a global coaching business selling both 1:1 and group calls, I’d shortlist these:

My top pick: Paperbell

Paperbell is particularly well matched to what you're describing. It supports major international currencies and lets you price different packages in different currencies, with Stripe or PayPal handling payments. Paperbell

For scheduling, it automatically detects the client's timezone and performs the timezone conversion, while syncing appointments with calendars. You can also have different availability for different coaching offerings. Paperbell

It also handles both 1:1 and group coaching, including packages that combine the two. Group participants can automatically receive calendar invitations for each session. Paperbell Paperbell

So a setup like:

• 1:1 coaching — $300 USD/session
• 6-session package — €1,500 EUR
• Group cohort — £600 GBP
• Client books from Tokyo → sees times in Tokyo
• Client pays in their supported currency
• Calendar/meeting details are automatically sent

is very close to Paperbell's intended use case.

When I'd choose Kajabi instead

Kajabi makes more sense if coaching is only one part of a larger digital business. It combines coaching with courses, memberships, email marketing, landing pages and sales funnels, and supports both 1:1 and group coaching. Kajabi

In other words:

Mostly coaching → Paperbell.
Coaching + courses + memberships + sophisticated marketing → Kajabi.

One important distinction: "multi-currency" can mean either letting clients see/pay in their local currency or simply being able to set offers in different currencies. Those aren't always the same thing. If you tell me your home country/currency, the countries you sell to, and whether you need clients to actually pay in their local currency, I can narrow this to the best 2–3 platforms and compare fees, Stripe/PayPal support, VAT/GST handling, group cohorts, and timezone behavior.

For your model—lots of downloadable content + weekly group calls + private 1:1 coaching—I’d shortlist Circle, Kajabi, and Mighty Networks, with Circle as my first choice.

🥇 My pick: Circle

Circle is particularly well matched to your delivery model because courses, downloadable files, discussions, events, live streams/live rooms, and coaching can live in the same member environment. Its course system supports structured/self-paced content and downloadable resources, while its coaching offering explicitly supports group sessions, Q&As, office hours, and 1:1 connections. Circle Circle Circle

The big advantage is client experience: instead of:

Course platform → Zoom → Dropbox/Google Drive → scheduling software → community

you can make the member experience feel like one coaching hub.

Circle's current Professional plan is listed at $89/month, including courses, events, live streams, live rooms, discussions, paid memberships, and analytics. Circle

circle.so

When I'd choose Kajabi instead

Kajabi would be my choice if marketing and selling the program are as important as delivering it.

Kajabi is particularly strong for courses, funnels, payments, email/marketing, and turning your expertise into a broader online-business ecosystem. Kajabi

The tradeoff is that the live/community experience isn't as elegantly unified as Circle's; current comparisons note that Kajabi's newer community/live functionality can involve a separate experience/app. Mighty Networks

kajabi.com

When I'd choose Mighty Networks

Mighty Networks is worth serious consideration if group interaction is the heart of your coaching program.

It combines courses, community, events, chat, and native livestreaming, and courses can contain PDFs/downloads, discussions, live events, and messaging. Mighty Networks

I'd lean Mighty over Circle if you're running something that feels more like a cohort/mastermind/community than a traditional coaching program.

mightynetworks.com

My recommendation for your specific model

Circle > Mighty Networks > Kajabi

I'd choose Circle if your clients need to repeatedly come back for resources, attend weekly calls, interact with you and one another, and occasionally book private coaching.

If you tell me roughly how many clients you have, your monthly program price, and whether you currently use Zoom/Calendly/Stripe, I can narrow this down to the best platform and the cheapest sensible setup.

For your model—substantial content + downloadable resources + weekly group calls + private 1:1 coaching—I’d shortlist Kajabi and Circle, with Kajabi as my default recommendation.

Why I'd lean Kajabi

Your program isn't just a community or just a course. You have three delivery layers:

1. Self-paced curriculum — videos, lessons and downloadable resources
2. Group coaching — recurring weekly calls
3. Premium 1:1 coaching — individual sessions and client management

Kajabi explicitly supports courses, communities, coaching and downloads, and its coaching product supports both 1:1 and group programs, scheduling, live video, session materials and progress management. help.kajabi.com

That makes it particularly well suited if you want a client to log into one place and see their curriculum, resources, community and coaching experience rather than assembling those pieces yourself.

When I'd pick Circle instead

Choose Circle if the community/live interaction is the heart of the experience. It combines courses, discussions, events, live rooms/streams, coaching sessions and downloadable resources particularly well. circle.so

The tradeoff is that Circle is more community-first, whereas Kajabi is more business/content/coaching-first. Thinkific's own comparison makes essentially that distinction: Circle emphasizes community engagement while Thinkific emphasizes structured learning. www.thinkific.com

My ranking for your use case

1. Kajabi — best overall
2. Circle — best if community is central
3. Thinkific — best if the curriculum is the main product

If you're selling this as a premium coaching program rather than a $50 self-paced course, I'd start with Kajabi. Its higher price can be justified if it replaces several separate tools for your website, payments, email, content, community and coaching. help.kajabi.com

If you tell me roughly how much you charge per client and how many active clients you have, I can narrow this down to the best platform/plan and show you what your actual tech stack would look like.