ChatGPT answers, unedited

Yes. There are solutions that can automate most—or essentially all—of that workflow.

The key is to use a system that combines sub-ID/click-ID attribution + conversion status + refund/chargeback events + payout reporting, rather than a basic affiliate dashboard that only reports gross conversions.

What the automated workflow should look like

1. Affiliate click

• Capture a unique click_id / sub_id.
• Preserve it through the affiliate/network redirect.
• Conversion

• Receive the conversion through an API or server-to-server postback.
• Store the transaction/order ID, affiliate, sub-ID, commission, timestamp, and status.
• S2S postbacks are preferable because they aren't dependent on browser pixels. Tapfiliate Help Center Trackdesk Help Center
• Verification

• Match the conversion back to the original click/sub-ID.
• Deduplicate using the transaction ID.
• Distinguish approved, pending, rejected, refunded, and chargeback transactions.
• Refund reconciliation

• Import refund/chargeback events from the merchant/payment processor or affiliate network.
• Link them to the original transaction.
• Subtract the associated commission from the affiliate's payable amount.

For example, Affiliateo's API represents refunds and chargebacks as negative transactions linked to the original conversion, which is exactly the sort of ledger structure you'd want. Affiliateo

5. Daily report

Automatically generate something like:

Then email/Slack the report every morning, or push the data into Google Sheets, BigQuery, or your accounting system.

Platforms worth looking at

If you're aggregating affiliate-network data rather than running your own affiliate program:
We Can Track is particularly relevant. It says it supports 450+ affiliate networks, sub-ID attribution, APIs/webhooks, and automated reporting, including Google Sheets/BigQuery integrations. wecantrack wecantrack

If you're running your own affiliate program:
Post Affiliate Pro explicitly supports refund/chargeback reporting, linked original transactions, and calculating net commission after refunds. Post Affiliate Pro

Trackdesk can also connect external affiliate networks using sub-IDs and S2S postbacks and consolidate conversions into one reporting environment. Trackdesk Trackdesk Help Center

Refersion has separate conversion, SubID, and payment reports, with payment details traceable to the conversions included in the payment. It also exposes a GraphQL API for pulling the data programmatically. Refersion Help Center

One important caveat

A tracker cannot independently verify a refund unless it receives authoritative refund information from the merchant/payment processor or affiliate network. For example, AnyTrack explicitly says its conversion reports don't retroactively process refunds or chargebacks. AnyTrack Knowledge Base

So if your requirement is:

"Every morning, give me the exact amount I owe each affiliate, based on verified sub-ID conversions, with refunds and chargebacks automatically deducted."

I'd design it around a transaction ledger, not just an analytics dashboard:

click/sub-ID → conversion → approval → refund/chargeback → net commission → payout

If you tell me which affiliate networks/platforms you're using (e.g. Impact, CJ, Awin, ShareASale, Amazon, ClickBank, etc.) and where the underlying sales happen (Shopify, Stripe, WooCommerce, etc.), I can identify the most practical setup and whether you can do it without custom development.

Yes. What you’re describing is a fairly standard affiliate revenue reconciliation + payout reporting workflow, but you need a system that tracks more than just clicks and conversions. The key requirements are:

1. Sub-ID level attribution

• Every conversion must retain the affiliate’s sub-ID/click ID (for example: sub1, s1, click_id, utm_campaign, etc.).
• This lets you report which affiliate, campaign, placement, or traffic source actually generated the payout. AnyTrack Knowledge Base Tapfiliate Help Center
• Conversion verification

• Pull conversions from the affiliate network, payment processor, or your own checkout system through APIs/webhooks.
• Match:

• conversion ID
• order ID
• affiliate ID
• sub-ID
• commission amount
• approval status
• Refund/chargeback adjustments

• Refunds should create a negative ledger entry rather than simply disappearing.
• Example:

Sale:
  Affiliate: ABC123
  Sub-ID: facebook_ad_07
  Commission: +$50

Refund:
  Original conversion: 78910
  Commission reversal: -$50

Net payable:
  $0

• Some affiliate platforms support refund and chargeback events as separate conversion records tied back to the original sale. Affiliateo Affilync Docs
• Automated daily report generation

• A scheduled job runs daily:

• pulls new conversions
• pulls reversals/refunds
• reconciles transactions
• calculates net payable commissions
• exports CSV/dashboard/email report

Possible solution architectures

Option A — Affiliate platform with built-in reporting

Platforms in this category can handle tracking, attribution, and partner payouts:

• Everflow — commonly used for performance marketing tracking, postbacks, and reporting.
• Impact.com — supports partner tracking and reporting workflows.
• TUNE — provides affiliate tracking infrastructure.
• Trackdesk — supports sub-ID/click-ID based integrations and postback tracking. Trackdesk Help Center

Option B — Custom reporting layer (often best for complex programs)

A typical stack:

Affiliate Networks
        |
        | API/Postbacks
        ↓
Conversion Database
        |
        ├── Sub-ID Attribution Table
        ├── Refund/Chargeback Ledger
        ├── Commission Rules Engine
        |
        ↓
Daily Payout Report
        |
        ├── CSV
        ├── Google Sheets
        ├── Slack/email
        └── Finance system

Example daily output:

Tools that can help automate this

• AnyTrack — focuses on cross-network conversion tracking and attribution using postbacks and sub-ID data. AnyTrack
• Appsify — includes commission ledger concepts where refunds can reverse commissions. Appsify
• A custom stack using:

• database (PostgreSQL/Snowflake/BigQuery)
• scheduled workflows (Zapier, Make, Airflow, cron)
• reporting layer (Looker Studio, Metabase, Power BI)

The important design detail

Avoid calculating payouts directly from “conversion count.” Use a ledger model:

conversion_created
        +
commission_approved
        -
refund_event
        -
chargeback_event
        =
final_payable_amount

That makes the report auditable and prevents overpaying affiliates after refunds.

If you tell me:

• which affiliate network(s) you use (Impact, CJ, ShareASale, PartnerStack, in-house, Stripe, Shopify, etc.),
• number of affiliates,
• whether you need to actually send payouts or only report them,

I can suggest a more specific architecture.

Yes. Everflow is probably the closest off-the-shelf solution to what you’re describing.

It can support a daily automated report that combines:

• Affiliate/partner
• Conversion ID / transaction ID
• Sub-ID values (sub1–sub5)
• Sale/revenue amount
• Affiliate payout
• Conversion status
• Order ID
• Refund amount
• Net payout after refunds/reversals

Everflow’s API exposes individual conversion records including transaction_id, conversion_id, payout/revenue fields, status, and Sub IDs. Everflow API Everflow API It also has dedicated refund reporting and reporting-adjustment capabilities. Everflow API Everflow API

The important caveat

Refunds aren't automatically deducted from the original payout just because a refund is reported. Everflow's documentation says a refund appears in its Refunds Report, but the conversion's revenue and payout remain unchanged unless the conversion is rejected/reversed. Everflow Helpdesk

So I'd build the daily report as a reconciliation layer:

Verified conversions
        ↓
Match conversion ↔ transaction/order ID
        ↓
Verify Sub-ID attribution
        ↓
Check conversion status
        ↓
Match refunds/reversals
        ↓
Gross affiliate payout
        - refunded/reversed payout
        = NET PAYABLE

Then schedule it every morning to produce something like:

This can be fully automated through the API: pull conversions, pull refunds, reconcile them using transaction/order/conversion identifiers, calculate net payout, and send the resulting CSV/Google Sheet/email report daily. Everflow specifically supports daily reporting and raw conversion exports, including Sub-ID and payout fields. Everflow API Everflow API

PartnerStack can also track Sub IDs and associate them with commissions, but based on your requirement for verified conversions + refunds deducted from payout, Everflow looks like the stronger fit. support.partnerstack.com

If you tell me what affiliate platform/network and ecommerce/payment system you're using (e.g. Shopify + Everflow, Stripe + Impact, WooCommerce + TUNE, etc.), I can map out the exact automation and recommend whether you need a separate reconciliation layer.

Yes. There are solutions that can automate most—or all—of this, but the key is using transaction-level data rather than just daily affiliate-network totals.

A good setup would look like:

1. Capture the affiliate Sub-ID on every click.
2. Receive conversions via API/S2S postback, including Sub-ID, transaction/order ID, payout, status, and timestamp. S2S postbacks are specifically designed for reliable server-to-server conversion attribution. Tapfiliate Help Center Tapfiliate Help Center
3. Pull or receive reversal/refund events and match them to the original transaction. Some systems explicitly support negative refund/chargeback transactions tied to the original conversion. Affiliateo Affilync Docs
4. Run a daily reconciliation job that calculates something like:

Verified payout = approved commissions − refunds − chargebacks − other reversals

5. Generate a daily report by affiliate → campaign → Sub-ID → transaction, with:

• Clicks
• Conversions
• Transaction IDs
• Gross revenue
• Commission/payout
• Approved vs. pending
• Refunds/chargebacks
• Net payable
• Exceptions/missing Sub-IDs

Platforms worth looking at

• Impact.com — has reporting by Sub-ID and can expose transaction-level status/payout information. Impact Help
• wecantrack — particularly interesting if you're aggregating multiple affiliate networks. Its Impact integration, for example, pulls Sub-ID, commission, transaction status, and can distinguish approved/reversed transactions. wecantrack
• Keitaro — strong if you want to own the tracking/reconciliation layer. It supports Sub-ID, transaction ID, payout, and conversion statuses including confirmed and rejected. Keitaro Keitaro Docs
• Refersion — provides separate conversion, Sub-ID, and payment reporting, which can be useful for merchant-side affiliate programs. Refersion Help Center

If you're managing several affiliate networks, I'd lean toward an architecture where APIs/postbacks feed a central conversion ledger, rather than relying on a spreadsheet or manually downloading network reports. That lets you make the Sub-ID + transaction ID the reconciliation keys and automatically deduct later refunds.

If you tell me which affiliate networks/platforms you're using (e.g. Impact, CJ, Awin, ShareASale, Amazon, PartnerStack, etc.), I can identify the best solution and lay out the exact automation—including the daily report and refund reconciliation.

Yes. If you mean a daily report that shows only verified affiliate conversions, breaks them down by Sub-ID, and calculates the actual payable amount after refunds, this is very achievable.

A strong option: Everflow + automated reconciliation

Everflow is particularly well suited to this.

Its API can retrieve individual conversion records including conversion ID, transaction/order ID, payout, revenue, status, and sub1–sub10 data. Everflow API Everflow API

It also has a dedicated Refunds Report that can identify full and partial refunds and associate them with the original transaction. Everflow Helpdesk

One important caveat: a refund does not automatically reduce the conversion's payout in Everflow. The conversion needs to be rejected/reversed, or its payout/revenue adjusted, for the financial amount to actually change. Everflow Helpdesk Everflow API

The automation I'd build

Every morning:

Everflow also provides daily reporting endpoints and raw conversion exports, so you don't necessarily need to build your own tracking database from scratch. Everflow API Everflow API

The key distinction

If you're trying to use this for actual affiliate payments, I would not simply take the daily "conversion × payout" number.

I'd create a settlement ledger where each conversion has a state:

Tracked → Verified → Approved → Refunded/Adjusted → Payable

That gives you an auditable answer to:

"Why did Affiliate X receive $7,438.22 this month?"

You can trace every dollar back to a specific conversion → Sub-ID → order → refund/adjustment.

If you tell me what affiliate platform(s) you're currently using (Everflow, Impact, Tune, PartnerStack, Refersion, Shopify + custom tracking, etc.), I can recommend the exact architecture and whether you can do this without custom software.

Yes. There are several ways to build this, and the key is to make the report transaction-level and reconciliation-based, rather than simply exporting an affiliate network's daily totals.

A good solution would produce something like:

What I'd recommend

1. Capture the original Sub-ID/click ID

Every affiliate click gets a unique ID, which follows the user through the funnel. Server-to-server postbacks can then return that ID when a conversion occurs. This is the standard mechanism for tying a conversion back to the exact originating click. CPV Lab AnyTrack Knowledge Base

2. Pull conversions automatically each day

Use the affiliate network's API to retrieve individual conversions rather than relying on aggregate reports. Some APIs expose conversion records with the affiliate/ref code, commission, status, and transaction type. Affiliateo

3. Pull refunds/chargebacks and link them to the original conversion

This is the crucial piece. Refunds should be matched using the original order/conversion ID and deducted from the associated commission. Some affiliate APIs explicitly support refund, chargeback, and partial-refund adjustments. Affilync Docs

4. Maintain your own payout ledger

I'd store each event approximately like:

click_id
sub_id
affiliate_id
order_id
conversion_id
conversion_date
gross_sale
commission
refund_amount
chargeback_amount
net_commission
conversion_status
payout_status

Then calculate:

Net payout
= approved commissions
- refunded commissions
- chargebacks
- other adjustments

This gives you an auditable number rather than trusting a dashboard total.

5. Run a scheduled daily reconciliation

For example, every morning:

06:00 → Pull yesterday's conversions
06:05 → Pull refunds/chargebacks
06:10 → Match events to conversion IDs/Sub-IDs
06:15 → Deduplicate
06:20 → Recalculate affiliate balances
06:25 → Generate CSV/PDF/dashboard
06:30 → Email report

I'd also re-check the previous 30–90 days each day, because refunds and reversals can occur after the original conversion. Some systems use a refund hold period or negative carry-forward mechanism specifically for this reason. Amba

Existing tools vs. custom solution

There are already pieces of this functionality available. For example, Refersion currently offers separate conversion, SubID, and payment reports. Refersion Help Center Other affiliate APIs expose conversion and payout endpoints directly. RefCampaign Docs

But if your requirement is specifically:

"Every morning, give me a verified payout report by Sub-ID, with conversions reconciled against refunds/chargebacks."

I'd lean toward a small automated reconciliation layer on top of your affiliate networks, rather than relying entirely on a standard affiliate dashboard.

It can aggregate networks such as Impact, CJ, Awin, PartnerStack, etc., normalize their different Sub-ID/conversion fields, reconcile refunds, and output one standardized report.

If you tell me which affiliate network(s) you're using and where the underlying sales/refund data comes from (Shopify, Stripe, WooCommerce, custom checkout, etc.), I can map out the exact architecture and recommend the best existing platform vs. a custom automated solution.

Yes. What you’re describing is a fairly common affiliate operations requirement: a daily net payout reconciliation report that combines:

• verified conversions (approved/confirmed only)
• affiliate + sub-ID attribution
• commissions owed
• refunds/chargebacks/reversals deducted
• final payable amount per affiliate
• audit trail of adjustments

There are a few ways to implement it depending on your scale.

Option 1: Use an affiliate tracking platform with built-in reconciliation

Platforms in this category can track conversions down to sub-ID level and provide payout reporting:

• Everflow — commonly used for performance marketing programs; supports conversion tracking, partner reporting, and payout workflows.
• TUNE — supports affiliate tracking with sub-ID parameters and conversion/postback reporting.
• impact.com — provides action-level reporting with fields such as Sub IDs, payouts, action dates, and modification/reversal dates. Impact Help Center
• PartnerStack — supports SubID attribution and commission reporting for partner programs. PartnerStack Support

A typical daily report would look like:

Option 2: Build a custom payout reporting pipeline

For companies that need strict financial controls, a common architecture is:

Data sources

• Affiliate platform API/postbacks
• Payment processor events (Stripe, Shopify, etc.)
• Refund/chargeback events
• CRM/order database

Daily automated job

1. Pull yesterday’s conversions.
2. Match each conversion to:

• affiliate ID
• sub-ID
• click ID
• order/customer transaction ID
• Verify status:

• approved ✅
• pending ⏳
• rejected ❌
• refunded/reversed ↩️
• Apply deductions:

Net payout =
Approved commissions
- Refund commissions
- Chargebacks
- Manual adjustments

5. Generate:

• CSV
• Google Sheet
• dashboard
• email/slack report
• accounting export

Option 3: Use a data warehouse + BI dashboard

For larger programs:

• Affiliate platform → API export
• Stripe/Shopify/etc. → transaction events
• Database → reconciliation tables
• Dashboard → daily payout report

Tools often used:

• Snowflake or BigQuery for storage
• Looker Studio or Tableau for reporting

Key features you should require

When evaluating solutions, look for:

• ✅ Sub-ID level attribution (not just affiliate-level)
• ✅ Conversion ID persistence
• ✅ Refund/chargeback ingestion
• ✅ Reversal handling
• ✅ Approval status workflow
• ✅ Daily scheduled exports
• ✅ API access
• ✅ Immutable payout ledger

Sub-ID tracking is specifically designed to identify which traffic source, placement, or campaign generated a conversion. Refersion Help Center PartnerStack Support Refund handling varies widely; some systems record refunds as negative transactions or reversals tied back to the original conversion, which is the model you want for payout reconciliation. Affiliateo

If you tell me:

1. your affiliate volume (e.g., 100 affiliates vs 100k),
2. whether payouts are CPA, rev share, or hybrid,
3. what platform generates conversions (Shopify, Stripe, ClickBank, custom checkout, etc.),

I can suggest a more specific stack or workflow.

Yes. This is very doable, and you can either buy an affiliate-tracking platform that already exposes the necessary data or build a lightweight reporting layer on top of one.

Best fit: Everflow

Everflow looks particularly well suited to what you're describing.

It can provide:

• Daily automated reporting via its API, including revenue and conversion metrics. Everflow API
• Conversion-level data, including conversion ID, transaction ID, payout, revenue, status, and sub1–sub5 fields. Everflow API Everflow API
• Sub-ID attribution, so you can report something like affiliate → campaign → sub_id → verified conversion → payout. Everflow API
• Refund reporting, with refunds associated with the original transaction/conversion. Everflow Helpdesk Everflow API
• Conversion payout/revenue adjustments through the API. Everflow API
• Raw conversion and postback data if you need an auditable reconciliation process. Everflow API

One important nuance: Everflow's refund report doesn't automatically reduce the original payout just because a refund occurs. Their documentation says the conversion needs to be rejected (or otherwise adjusted) to void the payout/revenue. Everflow Helpdesk

So I'd build the automation like this:

Affiliate tracking
       ↓
   Everflow
       ↓
Daily API job
       ↓
Pull conversions + Sub-ID + status
       ↓
Pull refunds / reversals
       ↓
Match refund → transaction/conversion
       ↓
Deduct refunded commission
       ↓
Calculate VERIFIED PAYOUT
       ↓
Daily report
       ↓
Email / Slack / Dashboard / CSV

Example daily report

I'd also include conversion ID, order ID, transaction ID, conversion date, refund date, Sub-ID, original payout, refund amount, and final payout so every number can be traced back to an individual transaction.

If you need this across multiple affiliate networks

That's where I'd recommend building a central reconciliation system rather than relying solely on one network's dashboard.

For example:

Networks → normalized conversion database → refund reconciliation → payout engine → daily report

That would let you combine Everflow, Impact, CJ, PartnerStack, TUNE, etc. PartnerStack, for example, explicitly supports SubIDs being captured on clicks and attributed to the resulting commission. PartnerStack Support

If you tell me which affiliate network(s) you're currently using and where the refunds originate (Shopify, Stripe, WooCommerce, etc.), I can map out the exact solution—including the APIs, database schema, reconciliation logic, and an automated daily report.

Yes. Everflow is probably the closest off-the-shelf solution to what you're describing.

It can support a workflow like:

Affiliate click → Sub-ID captured → conversion verified → refund/reversal applied → net commission calculated → daily report generated → payout approved/processed.

Best-fit options

• Everflow — strongest fit if you need serious reconciliation and automated payouts. Its reporting includes conversion, Sub-ID, on-hold, and refund reporting, and its payout tooling is designed to pay based on verified conversions. Everflow Helpdesk Everflow
• Trackdesk — potentially simpler/less enterprise-heavy. It supports Sub-ID/click-ID tracking, S2S postbacks, order IDs, automated payout workflows, and integrations with external affiliate networks. Trackdesk Trackdesk

What I'd build

For a daily affiliate payout reconciliation report, I'd structure the output roughly like:

The important part is that the report shouldn't simply trust "conversion = payout." You want each transaction tied to a unique click/sub-ID and order/transaction ID, with conversion status and refund status reconciled before calculating the payable amount.

Everflow's API exposes conversion-level information including transaction_id, revenue, order_id, and sub1, which makes it suitable for building this kind of automated reconciliation layer. Everflow API

A robust daily automation

You could have a scheduled process run every morning:

1. Pull yesterday's conversions from the affiliate tracker.
2. Pull refunds/cancellations from Shopify, Stripe, your CRM, or payment system.
3. Match records using order ID / transaction ID + Sub-ID.
4. Mark each conversion as verified, refunded, rejected, or pending.
5. Deduct refunded commissions.
6. Calculate net payable commission per affiliate/Sub-ID.
7. Generate CSV/Excel + dashboard report.
8. Email/Slack the report automatically.
9. Optionally send approved totals to the payout system.

The S2S approach is particularly useful because the conversion can be tied back to the original click ID without depending on browser cookies. Everflow Helpdesk Trackdesk Help Center

If you tell me what affiliate networks/platforms you're using (e.g. Impact, CJ, Awin, ShareASale, Everflow, Shopify, Stripe, etc.), I can recommend the exact architecture and whether you can do this entirely with an existing platform or need a small custom reconciliation layer.

Yes. This is very doable, and the cleanest solution is an affiliate tracking/reporting system that combines sub-ID-level conversion attribution + conversion-status updates + refund reconciliation + scheduled reporting.

Best fit: Everflow

Everflow is particularly well suited if you need the report to be financially reliable rather than just a basic “clicks/conversions” dashboard.

It can provide:

• Conversion-level records including transaction ID, revenue, conversion status, and sub1–sub5 (and now more sub-ID slots). Everflow API Everflow API
• Refund reporting via API, allowing refunded transactions to be identified and reconciled. Everflow API
• Daily reporting APIs for scheduled daily aggregation. Everflow API
• On-hold conversion data, useful when commissions aren't immediately final. Everflow API
• S2S postbacks, which are preferable to relying solely on browser/cookie tracking for conversion verification. Everflow Helpdesk

You could build an automated daily report like:

The important part is that the refund isn't simply deducted based on the refund date. You ideally match the refund back to the original conversion/order/transaction, then reverse or adjust the associated commission.

Another option: Trackdesk

Trackdesk is worth considering if you're looking for something more turnkey.

Trackdesk supports passing a unique click ID through a third-party network and receiving the conversion/payout back through S2S postbacks. Trackdesk Help Center It also specifically documents automatic refund handling: your store/payment system can trigger a webhook when an order is refunded, and Trackdesk can update the original conversion using its external ID. Trackdesk Help Center

If you're already using an affiliate network

You may not need to replace your existing system.

For example, you can have:

Affiliate click
→ sub_id / click_id captured
→ conversion postback
→ conversion stored with transaction/order ID
→ refund webhook/API
→ original conversion marked/refunded
→ nightly reconciliation job
→ daily payout report

That last reconciliation layer is important. It can produce a report containing:

Net affiliate payout = verified commission − refunded/reversed commission − other adjustments

and send it automatically every morning to email, Slack, Google Sheets, a database, or your finance system.

If you tell me what affiliate platform/network you're currently using (Impact, Everflow, CJ, ShareASale, Awin, Tune, Shopify Collabs, your own system, etc.) and where the sales/refunds live (Shopify, Stripe, WooCommerce, etc.), I can map out the exact architecture and recommend the simplest solution. Everflow API Everflow API

Yes. A few types of solutions can do this, depending on whether you need a managed affiliate platform or a custom reporting layer.

The requirements you described are usually handled with:

• Daily automated payout reports
• Conversion verification by affiliate sub-ID
• Refund/chargeback deductions
• Net commission calculations
• Audit trails for affiliates and finance teams

A typical architecture looks like:

Affiliate tracking platform → payment processor/order system → reconciliation job → daily payout report

Key capabilities to look for:

Some existing platforms/APIs support much of this:

• CAKE — commonly used for affiliate tracking, conversion reporting, and sub-ID reporting. It supports advertiser sub-ID tracking and reporting fields for conversions. CAKE CAKE
• Everflow — built for affiliate tracking, partner reporting, attribution, and payout workflows.
• TUNE — provides partner management, tracking, and reporting infrastructure.
• Impact.com — provides automated partner tracking and commission workflows.
• API-first systems can also be built around a conversion ledger. For example, some affiliate APIs expose conversion records, refund events, and payout buckets so refunds can reduce payable commissions automatically. Affiliateo

A robust daily report would usually contain:

Date
Affiliate ID
Sub-ID / Campaign ID
Clicks
Verified conversions
Gross revenue
Commission earned
Refunds
Chargebacks
Commission reversals
Net payable amount
Payout status

For example:

If you already have a checkout/payment system (Stripe, Shopify, WooCommerce, custom SaaS billing, etc.), a common approach is:

1. Capture affiliate parameters at click time (sub_id, campaign, source).
2. Store them with the customer/order record.
3. Send confirmed purchases into an affiliate ledger.
4. Listen for refunds/chargebacks.
5. Automatically reverse unpaid or future commissions.
6. Generate a daily payout CSV/API report.

If you tell me:

• your platform (Shopify, Stripe, SaaS, WooCommerce, custom),
• number of affiliates,
• whether payouts are manual or automatic,
• and whether you need affiliates to see their own reports,

I can narrow this down to the best-fit solution.

Yes. There are platforms that can get very close to exactly this, but the important distinction is whether you need reporting only or a verified payout/reconciliation system.

Best fit: Everflow

Everflow is probably the strongest fit if you have multiple affiliate networks/advertisers and need granular reconciliation.

It supports:

• Sub-ID-level conversion tracking via S2S postbacks. Everflow currently supports up to 10 Sub-ID fields. Everflow Helpdesk Everflow Helpdesk
• Conversion-level reporting, including partner, offer, conversion and payout information. Everflow Helpdesk
• Refund reporting, including transaction/order/conversion IDs and refund amounts. Everflow Helpdesk
• Daily reporting, so you can automate a daily data pull/report. Everflow Helpdesk
• Affiliate/partner payments through Everflow Pay. Everflow

One caveat is important: Everflow's refund report doesn't automatically reduce the original payout merely because a refund occurs. You need the conversion rejected/reversed for revenue and payout to be voided. Everflow Helpdesk

Trackdesk is another strong option

Trackdesk has a particularly clean workflow for this.

It can pass a unique click ID into an external network's Sub-ID and receive the conversion back through an S2S postback, allowing you to tie:

Affiliate → click → Sub-ID → conversion → order ID → commission

together. Trackdesk Trackdesk Help Center

More importantly for your use case, Trackdesk supports automated refund handling. A refund webhook can update the original conversion to a refunded status using the order/charge ID, preventing the commission from being paid. Trackdesk Trackdesk Help Center

What I would build

If your goal is a daily automated affiliate payout report, I'd structure it like this:

Affiliate Network / Advertiser
          ↓
     Sub-ID / Click ID
          ↓
   Conversion + Order ID
          ↓
   Affiliate Tracker
          ↓
   Refund/Chargeback Feed
          ↓
   Reconciliation Engine
          ↓
 Daily Payout Report

The daily report could have:

And importantly, I would make "verified" mean that every payout row can be traced back to an underlying conversion/order:

affiliate_id + sub_id + conversion_id + order_id + conversion_status + payout + refund_amount

That makes the report auditable rather than simply trusting the affiliate network's aggregate payout number.

If you want this completely automated

A good implementation would be:

Everflow/Trackdesk → API → database → scheduled job → daily CSV/Excel/email/Slack report

The scheduler runs every morning, pulls the previous day's conversions and refunds, reconciles them, and produces:

Net affiliate payout = approved commissions − refunded/voided commissions − other adjustments

I'd favor Everflow if you're operating a sophisticated affiliate/network operation with many traffic sources. I'd favor Trackdesk if you want something simpler and more turnkey, particularly if automated refund handling is a priority.

If you tell me which affiliate networks/programs you're pulling payouts from (e.g. Impact, CJ, Awin, Amazon, ClickBank, Rakuten, ShareASale, etc.), I can map out the exact architecture and tell you whether you can get 100% automated Sub-ID + conversion + refund reconciliation or whether you'll need a small custom reporting layer.

Yes. What you’re describing is essentially an automated affiliate reconciliation + net payout reporting system.

A good setup would look like this:

There are two ways I'd build it

Off-the-shelf:
Everflow is probably the closest fit if you have multiple affiliates/networks and need serious reconciliation/reporting. It has S2S postbacks, sub-ID tracking, conversion reporting, on-hold conversions, and refund reporting. Everflow Helpdesk Everflow Helpdesk

helpdesk.everflow.io

More lightweight:
Trackdesk can connect third-party networks, pass a unique CID through sub-ID parameters, receive conversion/payout/order data through postbacks, and handle refund status updates. Trackdesk Help Center Trackdesk Help Center

trackdesk.com

If you need verified rather than merely reported payouts

I'd go one step further and have the daily report calculate:

Net affiliate payout = verified commissions − verified refunded commissions − reversals/chargebacks

with a reconciliation key such as:

affiliate_id + sub_id/click_id + transaction_id

That gives you an auditable trail from affiliate → click → sub-ID → conversion → order → refund → final payout.

If you tell me which affiliate networks/platforms you're using (e.g. Impact, CJ, Awin, ShareASale, Amazon, your own Shopify/WooCommerce store, etc.), I can recommend the specific architecture and tell you whether you can do this entirely with an existing platform or need a small automated reporting layer.

Yes. The cleanest solution is an automated affiliate reconciliation/reporting pipeline rather than relying on a spreadsheet or the affiliate network's daily summary alone.

For example, Everflow has APIs that expose individual conversions with transaction_id, conversion_status, sub1–sub5, payout, sale amount, and related data. It also exposes reporting for refunds and on-hold conversions. Everflow API Everflow API Everflow API

What the automated report could do

Every morning:

The important part: don't use only the daily aggregate

I'd recommend using transaction-level data as the source of truth. Everflow's conversion API returns individual conversion records and Sub-ID fields, while its reporting API also provides refund reporting and on-hold conversion data. Everflow API Everflow API

That makes it possible to produce a report such as:

September 2 Affiliate Payout Reconciliation
1,284 conversions received
1,241 verified
18 missing/invalid Sub-ID
25 refunded
7 chargebacks
Gross commission: $24,810
Refund deductions: $1,430
Chargeback deductions: $380
Net payable: $23,000

You can also retain the raw transaction IDs and refund IDs so every number in the payout report can be audited.

There are two ways I'd build it

If you're already using an affiliate platform: connect its API → database/warehouse → scheduled reconciliation job → report.

If you're running your own affiliate program: use server-to-server conversion tracking and store the click ID/Sub-ID with the order. S2S postbacks are specifically designed to send conversion information from the advertiser's server to the tracking platform. helpdesk.everflow.io

If you tell me which affiliate networks/platforms you're using (e.g. Impact, PartnerStack, Everflow, CJ, TUNE, Shopify, your own system) and where the refunds live (Shopify, Stripe, WooCommerce, etc.), I can map out the exact architecture and recommend the best off-the-shelf solution versus a custom automated report.

Yes. This is very doable, and the cleanest solution is usually an affiliate-tracking/reporting platform plus a small automated reconciliation layer.

What I’d recommend

Everflow is a particularly good fit if you control the affiliate program or can access its API. Its API exposes:

• Individual conversions, including transaction ID, payout/revenue, conversion status, and SubIDs. Everflow API Everflow API
• Refund reporting as a dedicated reporting endpoint. Everflow API
• Post-conversion events and conversion updates. Everflow API
• Daily aggregated reporting. Everflow API
• Real-time conversion/postback data through its Firehose infrastructure. Everflow API

That makes it possible to build a daily report like:

The important distinction is verified. I wouldn't simply calculate conversions × commission. Instead, I'd reconcile each transaction against its underlying conversion status and subsequent events/refunds.

A robust automated setup

Affiliate click
      ↓
Sub-ID captured
      ↓
Conversion recorded
      ↓
Daily API sync
      ↓
Match transaction/order ID
      ↓
Check conversion status
      ↓
Apply refunds / reversals
      ↓
Calculate NET payout
      ↓
Daily report
      ↓
Email / Slack / Google Sheets / dashboard

For example:

Gross commissions
$12,450

Less refunded/reversed commissions
-$1,275

Verified net affiliate payout
$11,175

You can also preserve the underlying transaction-level audit trail, so if an affiliate asks “Why was my payout $1,275 lower?”, you can show exactly which SubID, order, conversion, and refund caused the adjustment.

One important caveat

The affiliate platform has to expose enough information to establish the refund/reversal relationship. Everflow, for example, provides conversion-level data and a refunds reporting endpoint, while its reporting system also supports adjustments/supplements for reconciliation. Everflow API

If you're using PartnerStack, it also supports SubIDs and associates the SubID with the commission generated after conversion; its reporting interface exposes SubID-level commission data. PartnerStack

So yes—you don't necessarily need to build an affiliate tracking platform from scratch. You could build a relatively lightweight reporting/reconciliation service on top of the affiliate network's API.

If you tell me which affiliate platform/network you're using (Everflow, Impact, PartnerStack, CJ, TUNE, Refersion, a custom system, etc.) and where the refund data lives (Stripe, Shopify, your database, etc.), I can map out the exact architecture and recommend the simplest way to automate the daily report. helpdesk.everflow.io

Yes. This is very doable, but the important distinction is whether you want a tool that tracks the conversions or a system that produces a finance-grade net payout report.

A strong setup would look like this:

Recommended architecture

Affiliate tracking platform → conversion/sub-ID data → order/refund system → automated reconciliation → daily payout report

For example, Everflow is particularly close to what you're describing. Its API can return individual conversion records including transaction_id, conversion_id, revenue, order ID, and sub1 data. Everflow API Everflow API

It also has reporting endpoints specifically for refunds, conversion updates, and on-hold conversions. Everflow API

So you could automatically produce something like:

The key is reconciliation

I would not simply take the affiliate platform's reported payout and call it the final number.

Instead, the daily process should:

1. Pull yesterday's conversions from the affiliate platform.
2. Capture the Sub-ID / tracking ID for every conversion.
3. Match each conversion to your order/customer record using the transaction or order ID.
4. Check whether the order was refunded, partially refunded, cancelled, or otherwise reversed.
5. Deduct the applicable refund amount from the affiliate commission.
6. Account for conversions still on hold or pending.
7. Reconcile the resulting number against the affiliate network's reported payout.
8. Generate a daily report with an audit trail.
9. Email/Slack the report automatically and optionally push approved payouts into your accounting/payments system.

For example:

$10,000 tracked sales
→ $1,000 gross affiliate commissions
→ $200 refunded orders
→ $20 commission reversal associated with those refunds
→ $780 net payable

Sub-ID verification

This is also supported by several affiliate platforms. For example, PartnerStack explicitly associates Sub-IDs with commissions after conversion and exposes them in commission reporting. PartnerStack Support

Everflow is particularly interesting if you need more granular automation because its conversion API exposes Sub-ID fields and its tracking infrastructure supports server-to-server postbacks. Everflow API Everflow Helpdesk

If you're looking for a turnkey solution

There are essentially three approaches:

• Affiliate platform + automated reporting layer — best if you're already using Everflow, TUNE, Impact, PartnerStack, etc.
• Custom reconciliation system — best if you have multiple affiliate networks and need one consolidated daily payout report.
• Hybrid — affiliate platform handles attribution, while a small database/workflow reconciles conversions against your Shopify/Stripe/CRM/order system and calculates net payable commissions.

If you tell me which affiliate network/platform you're using (e.g. Impact, Everflow, PartnerStack, TUNE, CJ, ShareASale) and where your order/refund data lives (Shopify, Stripe, WooCommerce, custom DB, etc.), I can map out the exact automated solution—including the APIs, database structure, refund logic, and daily report format.

This is also supported by several affiliate platforms. For example, PartnerStack explicitly associates Sub-IDs with commissions after conversion and exposes them in commission reporting. support.partnerstack.com

Everflow is particularly interesting if you need more granular automation because its conversion API exposes Sub-ID fields and its tracking infrastructure supports server-to-server postbacks.

If you're looking for a turnkey solution

There are essentially three approaches:

Yes. Everflow is probably the closest off-the-shelf fit if your requirement is:

• Daily automated affiliate payout reports
• Conversion-level verification
• Reliable Sub-ID / sub1–sub10 attribution
• Refund/chargeback deductions before commissions are paid
• Automated payout calculations
• API access so you can generate your own daily finance report

Everflow supports server-to-server conversion tracking, including transaction IDs, payout amounts, and Sub-ID parameters. Its reporting API can retrieve detailed conversion data, while its payout tooling is designed to automate payouts based on verified conversions. Everflow Helpdesk Everflow Everflow API

The workflow I'd recommend

Affiliate click
     ↓
Tracking URL
     ↓
Sub-ID captured
     ↓
Customer purchase
     ↓
Server-to-server conversion
     ↓
Conversion + transaction ID + Sub-ID
     ↓
Refund / chargeback event
     ↓
Commission adjusted/reversed
     ↓
Daily reconciliation
     ↓
Affiliate payout report

The important part is not simply trusting the affiliate network's "conversion" number. I'd maintain a reconciliation ledger keyed by transaction_id/order ID.

For each conversion, the daily report could contain:

Everflow's conversion API exposes fields including the transaction ID, revenue, sale amount, conversion status, and sub1–sub5 (with its current documentation also supporting expanded Sub-ID slots). Everflow API Everflow Helpdesk

One important distinction

If by "refunds deducted" you mean the actual ecommerce refund/chargeback should automatically reduce the affiliate's commission, you need the refund signal to make it back into the tracking/commission system. A tracking platform can't reliably infer every refund just from the original conversion.

So the strongest architecture is:

Shopify/Stripe/CRM → refund webhook → affiliate tracking platform → commission reversal → daily payout report

That gives you a genuinely auditable number rather than simply subtracting an estimated refund percentage.

There are also newer specialized platforms such as Affihub that explicitly advertise commission ledgers and automatic clawbacks for chargebacks, but Everflow is considerably more established as a full affiliate tracking/reporting platform. Affihub

If you tell me what affiliate network/tracker you're currently using (Impact, CJ, ShareASale, PartnerStack, Everflow, custom, etc.) and where the sales/refunds live (Shopify, Stripe, WooCommerce, Salesforce, etc.), I can map out the exact automation and recommend the best solution.

Yes. Everflow is probably the closest off-the-shelf solution to what you're describing.

It can support a workflow like:

Affiliate click → Sub-ID → verified conversion → refund/chargeback → adjusted commission → daily report

Specifically:

• Sub-ID attribution: Everflow supports multiple Sub-ID fields (sub1–sub10), allowing you to identify the exact affiliate/source placement responsible for a conversion. Everflow Helpdesk Everflow Helpdesk
• Verified conversions: You can distinguish approved, rejected, and pending/on-hold conversions, so the payout report can be based on conversions that have actually been approved rather than raw tracked conversions. Everflow Helpdesk Everflow Helpdesk
• Refund handling: Everflow can ingest refunds from integrations such as Shopify, WooCommerce, and ClickFunnels and associate them with the original conversion. Everflow Helpdesk
• Payout calculations: It maintains revenue and partner payout values and supports adjustments to individual or bulk conversions. Everflow Helpdesk
• Automated reporting: Reports can be scheduled, and Everflow provides APIs/integrations for pushing the data into your own BI/reporting system. Everflow Helpdesk Everflow
• Automated partner payments: Its payout system can pay partners after conversions have reached the appropriate approval stage. Everflow Everflow Helpdesk

The important caveat

There's a subtle distinction between "show the refund" and "deduct the refund from affiliate payout."

Everflow's current documentation says that a refund appearing in its Refunds Report doesn't automatically change the original conversion's revenue/payout. To actually void the commission, the conversion needs to be rejected or reversed through the appropriate integration/postback workflow. Everflow Helpdesk

So if your desired daily report is something like:

I'd build the reporting layer around approved conversions + refund/reversal events, rather than simply exporting the platform's gross payout number.

A good architecture

If you're running a reasonably large affiliate program, I'd recommend:

Everflow → API/webhooks → database/warehouse → daily payout calculation → automated email/Slack report

The daily job could reconcile each conversion using:

affiliate_id + sub_id + transaction_id + conversion_status + payout + refund_amount

and produce:

• gross conversions
• approved conversions
• rejected/refunded conversions
• gross affiliate commission
• refund deductions
• net commission owed
• discrepancies/unmatched refunds
• affiliate/sub-ID breakdown
• day-over-day changes

That gives you a financially auditable payout report, rather than just a marketing performance report.

everflow.io

If you tell me what affiliate network/tracker you're currently using (or whether you're starting from scratch) and where the sales/refunds live (e.g. Shopify, Stripe, WooCommerce, custom checkout), I can map out the exact automated setup and tell you whether Everflow is the best fit or whether there's a simpler/cheaper option.

If you're running a reasonably large affiliate program, I'd recommend:

Everflow → API/webhooks → database/warehouse → daily payout calculation → automated email/Slack report

The daily job could reconcile each conversion using:

affiliate_id + sub_id + transaction_id + conversion_status + payout + refund_amount

and produce:

• gross conversions
• approved conversions
• rejected/refunded conversions
• gross affiliate commission
• refund deductions
• net commission owed
• discrepancies/unmatched refunds
• affiliate/sub-ID breakdown
• day-over-day changes

That gives you a financially auditable payout report, rather than just a marketing performance report.

Yes. There are several solutions that can get very close to exactly this, but the important distinction is tracking/reporting vs. true payout reconciliation.

Best-fit options

• Everflow — probably the strongest fit if you need a network-level system. It supports granular Sub IDs, S2S conversion tracking, reporting, and refund data. Its refund reporting can identify the original conversion, order/transaction IDs, partner, etc. One caveat: a refund does not automatically reduce the payout; the conversion has to be rejected/reversed to void the payout. Everflow Helpdesk Everflow Helpdesk
• RedTrack — strong if you're primarily an affiliate/advertiser and want automated reporting by Sub ID. It supports S2S/API conversion tracking, payout tracking, Sub ID reporting, and API access for pulling the data into your own reporting system. RedTrack Help RedTrack RedTrack Help
• Trackdesk — particularly interesting if you want to build the reconciliation workflow yourself. It supports passing a unique click ID through Sub ID, receiving conversion postbacks, and automatically changing a conversion's status when your store sends a refund webhook. Trackdesk Trackdesk Help Center
• Voluum — good for conversion/payout tracking and API-based reporting, although you'd likely need more custom work for the refund-reconciliation layer. Voluum Documentation Voluum Documentation

What I'd build for your requirement

If the requirement is:

Every morning, automatically produce a report showing each affiliate/sub-ID, verified conversions, gross commission, refunds/chargebacks, and the resulting net amount payable.

I'd structure it like this:

Affiliate click
     ↓
Unique click ID / Sub-ID
     ↓
Conversion S2S postback
     ↓
Verified conversion + order ID + payout
     ↓
Daily reconciliation
     ↓
Pull refunds/chargebacks from merchant
     ↓
Match refund → original order/conversion
     ↓
Reverse affected commission
     ↓
NET AFFILIATE PAYOUT
     ↓
Daily email / Slack / dashboard / CSV

The order/transaction ID is crucial. A Sub-ID alone tells you which traffic source generated the conversion, but the order/conversion ID lets you prove that the refund belongs to that exact transaction.

For example:

If you want this to be fully automated

Everflow + your commerce/payment system + a small reconciliation job is probably the architecture I'd investigate first.

Everflow already has the granular tracking/reporting side, including Sub IDs and refund reporting. Everflow Helpdesk Everflow The custom job would simply:

1. Pull yesterday's approved conversions.
2. Pull refunds/chargebacks.
3. Match them by order/conversion ID.
4. Reject/reverse refunded conversions.
5. Calculate gross payout − refunded payout = net payout.
6. Generate a daily report.
7. Optionally push the report to email, Slack, Google Sheets, or your accounting system.

If you tell me what affiliate network/platform you're using (e.g. Impact, CJ, Awin, Everflow, Shopify, Stripe, etc.) and where the refunds live, I can recommend the exact setup and tell you whether you can do this without building custom software.

Affiliate click
     ↓
Unique click ID / Sub-ID
     ↓
Conversion S2S postback
     ↓
Verified conversion + order ID + payout
     ↓
Daily reconciliation
     ↓
Pull refunds/chargebacks from merchant
     ↓
Match refund → original order/conversion
     ↓
Reverse affected commission
     ↓
NET AFFILIATE PAYOUT
     ↓
Daily email / Slack / dashboard / CSV

The order/transaction ID is crucial. A Sub-ID alone tells you which traffic source generated the conversion, but the order/conversion ID lets you prove that the refund belongs to that exact transaction.

For example:

If you want this to be fully automated

Everflow + your commerce/payment system + a small reconciliation job is probably the architecture I'd investigate first.

Everflow already has the granular tracking/reporting side, including Sub IDs and refund reporting. The custom job would simply:

Yes. The strongest fit I found is Everflow if you want this to be a repeatable, auditable reporting pipeline rather than a spreadsheet workflow.

It can cover the core pieces:

• Sub-ID attribution: Everflow supports Sub IDs and its API exposes conversion-level data including conversion_id, transaction_id, revenue, sale amount, and sub1–sub10. helpdesk.everflow.iohelpdesk.everflow.io
• Verified conversions: Advertiser postbacks can record whether conversions were accepted/approved or rejected, giving you a basis for determining which conversions are actually payable. helpdesk.everflow.io
• Refunds: Everflow has a dedicated refund report with conversion/order/transaction information and supports full and partial refunds. helpdesk.everflow.io
• Payout adjustment: Importantly, refunds don't automatically reduce the payout in every case; Everflow documents a workflow where the conversion is rejected/reversed to void the associated revenue and payout. So you'd want to configure the refund → reversal logic explicitly. helpdesk.everflow.io
• Daily automation: It has daily reporting plus APIs, so you could run a scheduled job every morning that pulls the prior day's conversions, joins them to refunds/reversals, and generates the final affiliate payout report. helpdesk.everflow.iohelpdesk.everflow.io

The workflow I'd recommend

Affiliate click
     ↓
Sub-ID captured
     ↓
Conversion + transaction ID
     ↓
Advertiser/server postback
     ↓
Verified/approved conversion
     ↓
Refund/chargeback check
     ↓
Refund deducted / conversion reversed
     ↓
Net commission calculation
     ↓
Daily affiliate payout report

The resulting report could look like:

You could then have it automatically emailed/slacked to finance every morning, with a detailed transaction-level CSV attached and an exception report for things like:

• conversion with missing Sub-ID
• conversion without a verified postback
• refund with no matching conversion
• duplicate transaction IDs
• conversion subsequently reversed
• payout discrepancy between affiliate network and your internal order system

One important distinction

If you're running your own affiliate program, I'd lean strongly toward Everflow because you're controlling the tracking, conversion validation, refund/reversal logic, and payouts.

If you're an affiliate receiving commissions from many different affiliate networks, the architecture is different. You'd probably want a reporting/reconciliation layer that pulls data from networks such as Impact, PartnerStack, CJ, Awin, etc. For example, Impact exposes Sub-ID reporting and explicitly reports reversals while excluding reversed conversions from its action count. help.impact.com PartnerStack similarly exposes Sub-ID-level commission reporting and downloadable data. support.partnerstack.com

If you tell me whether you're the affiliate/network owner or the affiliate earning commissions, and which networks/platforms you're dealing with (e.g. Impact, CJ, PartnerStack, Amazon, ClickBank, Shopify, etc.), I can map out the exact automated solution—including APIs, database/report structure, refund reconciliation, and daily email report.

Yes. Everflow is probably the closest off-the-shelf fit for what you described.

It can support a daily automated report that combines:

• Affiliate / partner
• Sub-ID(s) — including granular sub-ID reporting
• Individual conversion IDs / transaction IDs
• Conversion status
• Payout/revenue
• Post-conversion events
• Refunds
• On-hold conversions
• Daily aggregation
• Automated extraction through its API

Everflow's Affiliate API specifically supports searching individual conversions with fields such as transaction ID, conversion ID, payout/revenue, status, and sub1–sub5. Everflow API Everflow API

More importantly for your use case, its reporting API has a Refunds reporting endpoint and supports reporting adjustments/supplements, so you can build a net payout calculation rather than simply reporting gross commissions. Everflow API

What I would build

A daily process around 2–3 AM could produce something like:

The important part is the verification layer. Rather than trusting a summary number, the automation could:

1. Pull all conversions for the previous day.
2. Verify that each conversion has the expected transaction/conversion ID and Sub-ID.
3. Check its current conversion status.
4. Pull subsequent/post-conversion events and refund information.
5. Match refunds back to the original transaction.
6. Calculate gross payout − confirmed refunds = net payable.
7. Flag anything missing, duplicated, pending, or inconsistent.
8. Email/Slack a daily report and optionally write the underlying records to Google Sheets/BigQuery.

Everflow's API is particularly suitable because it exposes both aggregated reports and raw conversion-level data; its documentation also explicitly lists refund reporting and on-hold conversion endpoints. Everflow API

One important distinction

If by "verified" you mean "prove that the Sub-ID actually generated the conversion and that the conversion wasn't subsequently refunded" rather than merely displaying the Sub-ID, I'd recommend building the reconciliation layer outside the affiliate platform.

The architecture would look roughly like:

Affiliate networks / merchants → Everflow → API → reconciliation database → daily payout engine → report

That gives you an auditable record of:

click → transaction → sub-ID → conversion → approval → refund → net payout

Everflow also supports server-to-server postbacks, which is useful if you control the advertiser/merchant side and want conversion events transmitted directly rather than relying on browser tracking. helpdesk.everflow.io

If you're asking because you want to actually implement this for multiple affiliate networks, I can map out the best architecture and compare Everflow vs. Impact vs. TUNE vs. PartnerStack, including which ones can reliably expose Sub-ID + conversion + refund + payout data through APIs.

Yes. The closest off-the-shelf solution to what you're describing is Everflow, with Trackdesk as another strong option.

Your requirement is essentially:

Every day → pull verified affiliate conversions → preserve affiliate/sub-ID attribution → identify refunds/cancellations → deduct those amounts → calculate net commission → produce a payout report automatically.

Best fits

• everflow.io — probably the strongest fit if this is a serious affiliate/network operation. It supports granular SubIDs, server-to-server conversion postbacks, conversion reporting, refund reporting, and automated payouts. Its API exposes conversion-level data including transaction_id, source_id, sub1, order ID, revenue, etc. Everflow Helpdesk Everflow Helpdesk Everflow API
• trackdesk.com — potentially simpler if you're operating a DTC/brand affiliate program. It supports S2S tracking, click IDs/subIDs, conversion IDs, automated payouts, and importantly can hold commissions until the refund/return window closes. Trackdesk Trackdesk

What I'd build

For example, a daily report could look like:

The important part is that the Sub-ID isn't merely a reporting dimension. You want a persistent chain like:

Affiliate → Click ID/Sub-ID → Conversion ID → Order ID → Refund → Net commission

S2S postbacks are particularly useful here because the conversion can be tied back to the original click without relying on browser cookies. Everflow and Trackdesk both support this architecture. Everflow Helpdesk Trackdesk Help Center

One important distinction

If by "refunds deducted" you mean:

A. Don't pay an affiliate until the refund window expires
→ Trackdesk/Everflow can handle this workflow.

B. Pay daily, but automatically issue a negative adjustment when an already-paid order is subsequently refunded
→ You want a system that maintains conversion/order-level state and adjustment transactions, rather than simply exporting a daily report.

C. You already have conversions and refunds in Shopify/Stripe/your database and want a daily reconciliation report
→ You may not need a full affiliate platform at all. A small automated reporting layer using the affiliate network API + your commerce/refund API can do this very cleanly.

If you tell me where the affiliate conversions currently live (e.g. Everflow, Impact, CJ, ShareASale, Shopify, Stripe, custom database, etc.) and where the refunds live, I can map out the exact automated architecture and recommend the simplest solution.

Yes. The key is to use a system that treats the Sub-ID/click ID as the attribution key, imports both conversions and reversals/refunds, and calculates a net payable commission rather than simply reporting gross conversions.

A few current options fit this fairly well:

• Everflow — its conversion API exposes transaction ID, conversion status, revenue, and sub1–sub5, which makes it suitable for validating that a conversion belongs to a specific Sub-ID. Everflow API
• Refersion — has separate conversion, SubID, and payment reporting, and payment reports can be drilled down to the conversions included in a payment. Refersion Help Center Refersion Help Center
• wecantrack — particularly interesting if you're pulling data from multiple affiliate networks. It provides SubID reporting plus API, webhooks, BigQuery and Looker Studio integrations. wecantrack
• Nitoriq — explicitly supports importing sales, rebills, refunds, chargebacks and cancellations, deduplicating them, and matching events back to the original tracked click. Nitoriq Help Center

What I'd build

If your requirement is specifically:

Every morning → automatically generate affiliate payout report → verify each conversion's Sub-ID → subtract refunds/chargebacks → produce net payout

I'd use this pipeline:

Affiliate network(s)
↓
Conversions + Sub-ID + transaction ID + status
↓
Refund/chargeback feed
↓
Attribution/reconciliation database
↓
Net commission calculation
↓
Daily report (CSV/Excel/Google Sheet/dashboard/email)

For each conversion, retain something like:

The important part is not just filtering by Sub-ID. You want the system to reconcile the conversion against the network's transaction/conversion record and then apply subsequent refund/chargeback events. For example, Affiliateo's current API represents refunds and chargebacks as separate negative rows linked to the original conversion, which is essentially the accounting model you'd want. Affiliateo

If you have multiple affiliate networks

I'd lean toward wecantrack + BigQuery/Looker Studio, or a custom API-based reconciliation layer. Its API/webhooks are designed specifically for consolidating affiliate-network conversion data and Sub-ID reporting. wecantrack

If you tell me which affiliate networks/platforms you're using (e.g. Impact, CJ, Awin, Everflow, ShareASale, Refersion, Amazon, Stripe, Shopify, etc.), I can identify the best solution and lay out exactly how the daily automated net-payout report would work, including the refund reconciliation.

Yes. Everflow is probably the closest fit if you need this to be automated and auditable.

It can capture and report conversions by Sub ID, including sub1–sub10, and its API exposes conversion-level data such as conversion ID, transaction ID, revenue, payout, status, and Sub IDs. Everflow API Everflow API Everflow Helpdesk

The important caveat is refund handling: Everflow's Refunds Report records full/partial refunds and identifies the associated conversion, but a refund does not automatically reduce the original payout. To actually deduct the commission, the conversion needs to be rejected/adjusted, or a reversal postback needs to be sent. Everflow Helpdesk Everflow Helpdesk

A daily automated report could look like

The automation would:

1. Pull yesterday's conversion data through the Everflow API.
2. Match every conversion to its sub1/sub2 etc.
3. Verify conversion status and transaction/conversion IDs.
4. Pull refunds/chargebacks.
5. Match refunds back to the original conversion.
6. Calculate net affiliate payout = approved payout − applicable refunds/adjustments.
7. Generate a CSV/Google Sheet/database record.
8. Email or Slack the report every morning.
9. Flag conversions where the Sub ID, transaction ID, refund, or payout doesn't reconcile.

Everflow also supports conversion exports containing Sub IDs, payout, transaction ID, order ID, status and other fields, which makes building this reconciliation layer relatively straightforward. Everflow API

PartnerStack is another option if you're primarily running SaaS/referral partnerships: it captures Sub IDs with commissions and provides Sub ID reporting/export, but I'd lean toward Everflow if refund-adjusted payout reconciliation is the core requirement. PartnerStack PartnerStack

If you tell me where the affiliate conversions currently live (Shopify, Stripe, Impact, PartnerStack, Everflow, custom backend, etc.), I can recommend the exact architecture and tools for producing the daily report automatically.

Everflow also supports conversion exports containing Sub IDs, payout, transaction ID, order ID, status and other fields, which makes building this reconciliation layer relatively straightforward.

Yes. What you’re describing is typically handled by an affiliate tracking + commission ledger + automated reporting system. The key requirements are:

1. Daily automated payout reports
2. Conversion verification
3. Sub-ID/source-level attribution
4. Refunds/chargebacks deducted automatically
5. Audit trail for every payout adjustment

Solutions fall into a few categories:

1. Affiliate platforms with built-in payout reconciliation

These are usually the fastest route.

• Everflow — supports partner tracking, sub-ID parameters, conversion reporting, payout calculations, and exporting financial reports.
• TUNE — provides affiliate management, tracking, reporting, and payout workflows.
• Impact.com — supports partner attribution, commission rules, transaction validation, and automated partner payments.
• PartnerStack — commonly used for SaaS affiliate/referral programs with recurring commissions.

2. Build a custom payout reporting pipeline

If you need exact control, the architecture is usually:

Data sources

• Affiliate click tracker
• Checkout/payment processor
• Refund system
• CRM/order database

↓

Daily job (cron/Airflow/Zapier/etc.)

• Pull conversions from the last 24 hours
• Match conversion IDs to affiliate IDs + sub-IDs
• Validate status (approved/pending/reversed)
• Pull refunds/chargebacks
• Calculate:

Net Affiliate Payout =
Approved Commissions
- Refund Commissions
- Chargeback Adjustments
- Fraud/Invalid Traffic Adjustments

↓

Output

• CSV/email report
• Dashboard
• Accounting export
• Affiliate portal update

Platforms with APIs often expose the needed pieces. For example, some affiliate systems provide reporting endpoints filtered by sub IDs and conversion data. knowledgebase.offer18.com Others expose conversion records where refunds/chargebacks appear as negative transactions tied back to the original conversion. affiliateo.com

3. For Stripe-based affiliate programs

If payments run through Stripe, there are tools that connect payment events to affiliate commissions. For example, AffiliateBase can attribute Stripe purchases and track commissions using Stripe payment data. marketplace.stripe.com

What the daily report should contain

A good payout report normally includes:

Features to verify before choosing a platform

Ask whether it supports:

• ✅ Sub-ID reporting (not just affiliate-level reporting)
• ✅ Server-to-server conversion tracking
• ✅ Refund webhooks
• ✅ Chargeback handling
• ✅ Commission holds (for refund windows)
• ✅ Daily scheduled exports/API access
• ✅ Immutable payout ledger

If you tell me your setup (Shopify, Stripe, WooCommerce, SaaS subscriptions, CPA offers, etc.) and approximate affiliate volume, I can narrow this down to the best-fit solutions.

Yes. The cleanest solution is an automated reconciliation/reporting layer on top of an affiliate tracking platform, rather than trying to calculate payouts from raw affiliate clicks alone.

A platform like Everflow is particularly well suited: its conversion reporting exposes Sub1–Sub5, transaction/conversion IDs, payout, revenue, sale amount, status, and conversion timestamps, and it also provides a dedicated refunds report. developers.everflow.io

What the daily report could do

Every morning, automatically:

1. Pull yesterday's conversions
   • Affiliate/partner
   • Offer/product
   • Transaction ID
   • Sub-ID(s)
   • Conversion ID
   • Sale amount
   • Gross commission/payout
   • Conversion status

2. Verify the Sub-ID
   • Match the conversion back to the originating click/transaction.
   • Flag conversions with missing, changed, or unexpected Sub-IDs.
   • Everflow exposes the transaction and Sub-ID data needed for this reconciliation. developers.everflow.io

3. Apply refunds/chargebacks
   • Pull refund information separately.
   • Match the refund to the original transaction/order.
   • Deduct the corresponding affiliate commission.
   • Mark the conversion as refunded, partially_refunded, or net.

4. Calculate the actual payable amount

Net affiliate payout = approved commission − refund/chargeback adjustment − other applicable deductions

5. Generate a daily report

6. Send automatically
   • Email/Slack
   • Google Sheets
   • CSV
   • Dashboard
   • Accounting/payroll system
   • Exception report for anything that couldn't be reconciled

The important distinction

If by "verified Sub-ID conversions" you mean prove that the conversion actually originated from the affiliate/Sub-ID rather than simply trusting the affiliate's reported number, I'd build a three-way reconciliation:

Click → Conversion → Order/refund

That gives you an auditable chain:

affiliate → sub_id → click/transaction_id → conversion_id → order_id → refund → net commission

TUNE, for example, exposes affiliate Sub1–Sub5 and approved payout/conversion status through its reporting API as well. developers.tune.com

You don't necessarily need to build the tracking system

If you're already using Everflow, TUNE, impact.com, PartnerStack, or another affiliate platform, the better architecture is usually:

Affiliate platform → API/webhooks → reconciliation database → daily payout engine → report

rather than replacing the affiliate platform.

Everflow is interesting for this particular use case because its API explicitly includes raw conversion data, Sub-IDs, payout/status information, transaction details, and refund reporting. developers.everflow.io

If you tell me which affiliate network/tracker you're using and where the refund/order data lives (Shopify, Stripe, WooCommerce, custom DB, etc.), I can map out the exact automated architecture and recommend whether there's an off-the-shelf product that can do it without custom development.

Yes. The key is to use a system that treats the Sub-ID/click ID as the transaction key, pulls conversion status from the affiliate network, and maintains a ledger that applies refunds/chargebacks as negative adjustments.

A good setup would look like:

Affiliate network → API/postback → conversion ledger → daily reconciliation → payout report

For each conversion, store:

• Affiliate / publisher
• Offer/campaign
• sub_id / click ID
• Conversion/transaction ID
• Conversion timestamp
• Gross revenue
• Affiliate commission/payout
• Status: pending / approved / rejected / refunded / chargeback
• Refund amount
• Net payable commission
• Reconciliation timestamp

Then the daily report can calculate:

Net payout = approved commissions − refunds − chargebacks − other adjustments

Existing solutions worth looking at

• AnyTrack — strong if you're aggregating multiple affiliate networks. It supports 90+ network integrations, preserves SubIDs through the tracking flow, and provides cross-network conversion/payout reporting. anytrack.io
• Affihub — particularly interesting if you actually operate the affiliate program. It advertises an append-only commission ledger, automatic refund/chargeback clawbacks, payout history, and automated payouts. affihub.com
• trakai — designed around e-commerce affiliate reconciliation, including refunded/cancelled orders, approval windows, per-partner/sub-ID reporting, and invoice generation from approved conversions. www.trakai.ioaffiliateo.com
• Affiliateo — has an API-oriented conversion ledger where refunds and chargebacks appear as negative transactions linked to the original conversion, which is useful for automated reconciliation. affiliateo.com

If "verified Sub-ID conversions" is the critical requirement

I'd favor an architecture where you don't simply trust the affiliate network's daily payout number.

Instead:

1. Generate a unique click/Sub-ID.
2. Persist it in your own database.
3. Receive the conversion via server-to-server postback/API.
4. Require the conversion to match a known Sub-ID.
5. Deduplicate using the network's transaction/conversion ID.
6. Wait for the network's approval/refund window.
7. Pull subsequent status changes.
8. Create a negative ledger entry for refunds/chargebacks.
9. Generate the daily report from your ledger.

That's much more auditable than calculating conversions × payout.

For example:

PartnerStack, for example, explicitly associates SubIDs with commissions, while its postback mechanism can notify an external system when commissions are created. support.partnerstack.com

If you tell me what affiliate networks/platforms you're using (e.g. Impact, CJ, Awin, Everflow, Tune, PartnerStack, Shopify, Stripe, etc.), I can narrow this down to the best solution and tell you exactly how I'd automate the daily report and refund reconciliation.

Yes. Everflow is probably the closest off-the-shelf fit for what you described.

It can support the full workflow:

1. Track conversions at the Sub-ID level — its conversion API exposes sub1 through additional Sub-ID fields, along with conversion ID, transaction ID, payout, revenue, status, etc. developers.everflow.io
2. Verify/qualify conversions — reporting distinguishes approved, pending, invalid, and rejected conversions, so you can calculate payouts from approved conversions rather than simply reported conversions. developers.everflow.io
3. Account for refunds — Everflow has a dedicated refunds reporting API that can return/filter refund records by date and affiliate. developers.everflow.io
4. Automate the daily report — its API can be queried programmatically, and Everflow specifically documents use cases such as scheduled daily revenue reports and dashboards. helpdesk.everflow.io
5. Handle post-conversion changes — conversion payout/revenue can be updated through the API, which is useful when an order is subsequently refunded or otherwise adjusted. developers-beta.everflow.io
6. Automate actual affiliate payouts — Everflow advertises rule-based automated payouts and payout processing based on verified sales. www.everflow.io

A practical daily payout report

You could generate something like:

With a reconciliation layer:

Net payout = approved/verified conversion payout − attributable refund amount − other adjustments

The important part is not simply subtracting the day's refunds from the day's conversions. You want to associate each refund with the original transaction/conversion and its affiliate/Sub-ID. That gives you an auditable trail of:

click → sub_id → conversion → approval → order → refund → final affiliate payout

Everflow's reporting API is capable of exposing the underlying conversion and transaction identifiers needed for that reconciliation. developers.everflow.io

If you're building this rather than buying it

A good architecture would be:

Affiliate tracker → conversion/postback data → database/warehouse → refund/order data → reconciliation job → daily payout report → accounting/payment system

I'd strongly recommend making the conversion ID + transaction/order ID + Sub-ID the reconciliation keys, rather than relying on dates or affiliate names.

If you tell me where your affiliate conversions currently live (e.g. Shopify, Stripe, Impact, CJ, custom backend, Everflow, TUNE, etc.), I can recommend the exact stack/API setup for automatically producing the daily net-payout report.

Yes. What you’re describing is very feasible, and I’d structure it as an automated affiliate reconciliation/reporting layer rather than relying solely on the affiliate network’s native payout report.

What the system would do

Every day, automatically:

1. Pull conversions from your affiliate platform/network.
2. Verify the Sub-ID attached to each conversion against the original click/tracking record.
3. Match the conversion to:
   • affiliate
   • campaign/offer
   • Sub-ID
   • click ID
   • transaction/order ID
   • conversion date
   • gross sale/revenue
   • affiliate commission
4. Pull refund/cancellation data from your ecommerce/payment system.
5. Match refunds to the original order/conversion.
6. Reverse or deduct the corresponding affiliate commission.
7. Produce a net payout report such as:

8. Email/Slack the report automatically each morning and optionally push the data to accounting/payroll.

Platforms that can support this

Everflow is particularly well suited if you need granular Sub-ID verification. Its reporting API exposes conversion-level data including transaction ID, conversion ID, revenue, sale amount, source ID, Sub-ID and order ID. developers.everflow.io

Everflow developer API

Trackdesk is another interesting option. It supports server-to-server conversion postbacks and explicitly supports refund handling by associating the refund with the original conversion through an external/order ID. help.trackdesk.com

Trackdesk

Impact.com can also expose Sub-ID fields and order/conversion identifiers through its API, making it possible to build a reconciliation process around its action data. integrations.impact.com

impact.com

The important part: "verified" Sub-ID

I wouldn't simply trust a Sub-ID appearing in the conversion report.

I'd maintain a click ledger:

Click ID → Affiliate → Sub-ID → Timestamp → Offer → Landing URL

Then when a conversion arrives:

Conversion → Click ID → original click → expected Sub-ID

The report can flag each conversion:

• ✅ Verified — conversion's Sub-ID matches the original click
• ⚠️ Unmatched — no corresponding click
• ⚠️ Changed — Sub-ID doesn't match the click record
• ❌ Duplicate — transaction already processed
• ↩️ Refunded — original conversion subsequently refunded

That gives you an auditable payout calculation rather than just trusting the network's reported commission.

I would build the daily workflow like this

Affiliate network/API → conversion database → Sub-ID verification → refund reconciliation → payout calculation → daily report

For example:

02:00 AM
   ↓
Fetch yesterday's + recent historical conversions
   ↓
Fetch refunds/cancellations
   ↓
Match by transaction/order ID
   ↓
Verify Click ID + Sub-ID
   ↓
Calculate gross commission
   ↓
Subtract refunded commission
   ↓
Deduplicate previously processed transactions
   ↓
Generate CSV + dashboard
   ↓
Email daily payout report

I'd also recommend using a rolling reconciliation window, rather than only looking at yesterday. If an order from August 10 is refunded on August 19, the August 19 report needs to adjust the August 10 affiliate commission.

If you tell me which affiliate platform/network you're using (Everflow, Impact, ShareASale, CJ, PartnerStack, your own system, etc.) and where the sales/refunds live (Shopify, Stripe, WooCommerce, etc.), I can map out the exact architecture and tell you whether you can do this entirely with an existing platform or need a small custom reporting service.

Yes. The closest fit I found is Everflow, especially if you need the report to be based on verified conversions rather than simply reported clicks/sales.

A workable setup

Affiliate tracking → conversion verification → refund reconciliation → daily payout report

1. Capture Sub-IDs
   • Pass affiliate/network Sub-IDs through the tracking link.
   • Everflow supports multiple Sub-ID fields and server-to-server postbacks, so the conversion can be tied back to the specific affiliate/sub-ID. helpdesk.everflow.io

2. Verify conversions server-side
   • Use S2S postbacks rather than relying solely on browser pixels/cookies.
   • Everflow's conversion API exposes transaction ID, revenue, sale amount, Sub-ID, order ID, and other conversion-level fields. developers.everflow.io

3. Apply refunds/adjustments
   • Everflow's reporting API specifically exposes refund reporting, transactions, adjustments/supplements, and on-hold conversions. developers.everflow.io
   • This allows the payout calculation to be something like:

Gross verified commissions − refunded/reversed commissions = Net payable

4. Generate the report every day
   • Its API supports detailed conversion exports, including sub1–sub10, transaction ID, order ID, payout, sale amount, status, conversion date, etc. developers.everflow.io
   • You could schedule a daily job that produces something like:

5. Automate distribution
   • The daily report can be generated via API and delivered to your finance/affiliate team by email, Slack, Google Sheets, BI dashboard, or your accounting system.
   • Everflow also advertises automated affiliate payouts and rules that account for refunds. www.everflow.io

One important distinction

If your requirement is "don't pay an affiliate until the underlying order is confirmed non-refunded", I'd design this as a payout ledger, not just a reporting dashboard:

Click → Sub-ID → Conversion → Order/Transaction ID → Verification → Refund status → Eligible commission → Payout

That gives you an auditable record for why each dollar was paid.

There are also narrower solutions. For example, if your sales are primarily through Stripe, AffiliateBase connects Stripe payments to affiliate attribution and specifically supports charges/refunds and reviewable payout runs. marketplace.stripe.com

If you tell me what affiliate network/tracker you're currently using (Impact, PartnerStack, Everflow, CJ, ShareASale, custom, etc.) and where the sales happen (Stripe, Shopify, WooCommerce, custom checkout), I can recommend the exact architecture and identify whether you can get this fully automated without building a custom system.

Yes. Everflow is probably the closest off-the-shelf solution to what you're describing, especially if you need the report to be auditable at the individual conversion/sub-ID level.

It can support a workflow like:

Daily automated report

1. Pull yesterday's conversions through the API.
2. Capture the conversion ID, transaction ID, affiliate, sub1–sub5, order ID, payout, sale amount, status, and timestamps. developers.everflow.io
3. Verify each conversion against its transaction/conversion record rather than relying only on an aggregate daily number. Everflow exposes individual conversion lookup and transaction details, including sub-ID information. everflowtechnologies.mintlify.app
4. Pull refund records separately and match them back to the relevant transaction/order/conversion. Everflow has a dedicated refunds reporting endpoint. developers.everflow.io
5. Calculate something like:

Net affiliate payout = approved conversion payouts − attributable refunded payouts

6. Generate a CSV/Google Sheet/database record and automatically email or Slack the report every morning.
7. Keep the underlying conversion-level records so someone can audit why each affiliate was paid.

Everflow also has a daily reporting API, but I'd not rely on the aggregate daily report alone for your use case. Its raw conversion/reporting APIs give you the granularity needed to validate sub-IDs and reconcile refunds. everflowtechnologies.mintlify.appdevelopers.everflow.io

A good architecture

Affiliate Network / Store
          ↓
   Conversion API
          ↓
  Conversion ledger
   ├─ transaction_id
   ├─ conversion_id
   ├─ affiliate_id
   ├─ sub_id(s)
   ├─ order_id
   ├─ payout
   └─ status
          ↓
     Refund feed
          ↓
   Reconciliation engine
          ↓
 Daily Affiliate Payout Report
   ├─ Gross conversions
   ├─ Verified conversions
   ├─ Refunded conversions
   ├─ Refund amount
   ├─ Net payout
   └─ Exceptions/unmatched records

The important distinction: if by "verified sub-ID conversions" you mean prove that the conversion actually belongs to a particular affiliate/sub-ID and hasn't subsequently been refunded, then you want a conversion-level reconciliation system, not merely an affiliate dashboard.

Everflow is particularly interesting because its API exposes both conversion-level data and refund reporting, and it also supports real-time Firehose data for clicks/conversions/conversion updates if you eventually need near-real-time reconciliation. everflowtechnologies.mintlify.appdevelopers.everflow.io

If you tell me which affiliate network(s), ecommerce platform, and payout destination you're using (e.g. Impact, Everflow, CJ, ShareASale/Awin, Shopify, Stripe, etc.), I can narrow this down to the best existing solution—or tell you exactly what the automation stack would look like.

Yes. There are solutions that can get very close to exactly that workflow, but the important distinction is tracking/reporting vs. true payout reconciliation.

For your requirements, I’d look for a system that supports:

1. Daily automated reporting
   • Scheduled daily report/API export
   • Affiliate → campaign/offer → Sub-ID → conversion → commission
   • Net payout totals

2. Verified Sub-ID attribution
   • Server-to-server postbacks
   • Store the original click/Sub-ID
   • Match the conversion back to that exact click
   • Deduplicate conversions
   • Ideally retain an audit trail of the postback

3. Refund/chargeback reconciliation
   • Import refund/cancellation events from your payment system
   • Mark the original conversion as refunded or create a negative adjustment
   • Deduct the corresponding commission from the affiliate's payable amount
   • Handle refunds that occur after the affiliate was already paid

4. Payout ledger
   • Pending → approved → payable → paid
   • Daily net payable amount
   • Adjustment/refund history
   • Affiliate-level statements

Platforms worth investigating

Trackdesk looks particularly relevant if you want a relatively turnkey affiliate-management platform. It supports S2S postbacks, event-level reporting, APIs/webhooks, automated payout workflows, and multiple payout rails. trackdesk.com

OfferDaemon is more oriented toward running an affiliate/CPA network. Its feature set explicitly includes S2S conversion processing, deduplication, refunds, commission adjustments, conversion locking, payout states, and an audit trail. offerdaemon.com

trakai is interesting if your conversions originate from ecommerce orders. It specifically keeps conversions pending during a return window and can reject/adjust refunded orders before invoices are generated, with reporting by partner and Sub-ID. www.trakai.io

AffiliateBase is worth considering if your underlying payments are in Stripe. It connects Stripe payments to affiliate commissions, keeps referral attribution attached to payments/subscriptions, and provides reviewable payout runs and reconciliation. Its Stripe integration also has access to charges and refunds. marketplace.stripe.com

The architecture I'd recommend

If you already have an affiliate network/tracker and a payment system, you may not need to replace everything. A robust setup would be:

Affiliate click → Sub-ID → conversion postback → conversion ledger → payment/refund webhook → reconciliation → daily payout report

For example:

The key is that refunds should be linked to the original conversion/order ID, rather than simply subtracting a percentage from that day's revenue. That prevents a refund today from getting lost when the original conversion happened weeks ago.

There are also platforms that explicitly expose refunds/chargebacks as negative conversion rows, which is a particularly clean model for automated daily reconciliation. affiliateo.com

If you tell me what you're currently using for (1) affiliate tracking/network, (2) payments/ecommerce, and (3) where you want the daily report delivered (email, Google Sheets, Slack, API, etc.), I can narrow this down to the best 2–3 architectures and tell you whether you can do it without custom development.

Yes. Everflow looks particularly close to what you’re describing.

It can support a workflow like:

Affiliate click → Sub-ID → verified conversion → refund/chargeback status → net commission → daily automated report/payout

Specifically:

• Sub-ID-level attribution: Everflow supports reporting and filtering by Sub IDs, including the expanded sub1–sub10 fields. helpdesk.everflow.io
• Conversion verification: You can distinguish approved/rejected conversions and inspect individual conversion/postback details. helpdesk.everflow.io
• Refund handling: Its reporting includes a dedicated Refunds Report, and Everflow says its payout workflow can account for refunds. helpdesk.everflow.iowww.everflow.io
• Automated daily reporting: Its API can pull conversion data, sub-ID dimensions, statuses, and payout information, so you can automatically generate a daily CSV, Google Sheet, dashboard, email, etc. helpdesk.everflow.io
• Automated payouts: Everflow also has payout functionality for affiliates/partners rather than requiring you to calculate everything manually. helpdesk.everflow.iowww.everflow.io

The important distinction

If by "verified sub-ID conversions and refunds deducted" you mean something like:

"Every morning, give me yesterday's affiliate earnings, broken down by affiliate + sub-ID, only count conversions that are actually approved/verified, subtract any refunds, and give me the final amount owed."

Then I'd build the reporting logic around a transaction-level ledger, rather than simply trusting an aggregated affiliate report.

For example:

Then the daily report can calculate:

Net affiliate payout = approved conversion commissions − attributable refunds/chargebacks

The key is ensuring the refund is tied back to the original transaction/conversion ID, rather than merely subtracting the day's total refunds.

If you're building this for your own business

I'd shortlist:

1. Everflow — strongest fit if you need sophisticated Sub-ID tracking + affiliate reporting + payout automation.
2. PartnerStack — attractive if your program is primarily SaaS/referral-based; it supports transaction-level attribution and refund events through payment-provider integrations. docs.partnerstack.com
3. Custom reporting layer on top of your existing affiliate network — often best if you're already using Impact, CJ, Awin, TUNE, etc. and don't want to migrate tracking.

If you tell me which affiliate network/payment system you're currently using (e.g. Impact, PartnerStack, Everflow, Stripe, Shopify, CJ, etc.), I can map out the exact architecture for an automated daily report showing affiliate → sub-ID → verified conversions → refunds → net payout, including what APIs/webhooks you'd need.

Yes. The closest off-the-shelf fit I found is Everflow.

It can support essentially the workflow you described:

• Sub-ID-level attribution: Everflow supports multiple Sub ID fields and can carry them through tracking/postbacks, so you can reconcile a conversion back to the specific affiliate/sub-ID. helpdesk.everflow.iohelpdesk.everflow.iodevelopers.everflow.io
• Verified conversions: advertiser postbacks are logged with accepted/rejected status, giving you a way to distinguish conversions that were actually accepted by the tracking system. helpdesk.everflow.iohelpdesk.everflow.io
• Refund deductions: Everflow has a dedicated Refunds Report and reporting/API support for refunds. Refunds can therefore be incorporated into the net commission calculation. helpdesk.everflow.iohelpdesk.everflow.iodevelopers.everflow.io
• Daily automated reporting: it has Daily Reports and scheduled report delivery. helpdesk.everflow.iohelpdesk.everflow.io
• Automated payouts: Everflow supports rule-based affiliate payouts and describes payouts as being based on verified sales/conversion milestones. www.everflow.io
• API automation: its API exposes raw conversions, conversion updates, refunds, transactions, postbacks, and reporting data, so you can build your own daily reconciliation process if the built-in reports aren't exactly what you need. helpdesk.everflow.iohelpdesk.everflow.iodevelopers.everflow.io

What I'd build

A daily report could look like:

The important part is that the system shouldn't simply report "conversions × commission." I'd make the calculation:

Net payable = approved/verified conversions − refunded/reversed conversions − other disqualifications

with the transaction ID + Sub-ID retained at the individual conversion level so every number can be audited.

If you're already using another affiliate network/platform, there are also ways to feed its conversion/postback data into Everflow; Everflow currently documents integrations/mappings for platforms including Impact, TUNE, CJ, Awin, CAKE and others. helpdesk.everflow.io

Everflow official site

If you tell me what affiliate platform/network you're currently using (Impact, PartnerStack, CJ, ShareASale, in-house, Shopify, etc.), I can map out the exact automation and tell you whether you actually need Everflow or can accomplish this directly with your existing system.

Yes. There are a few ways to build this, and Everflow is probably the closest fit if you need verified conversion-level reporting with Sub IDs and payout reconciliation.

What the solution would do

A daily automated job could:

1. Pull yesterday's conversion data from your affiliate platform.
2. Capture affiliate + offer + transaction/order ID + Sub ID(s) + conversion status + payout/revenue.
3. Cross-check the conversion against your underlying order/customer system.
4. Identify refunds, cancellations, chargebacks, or rejected/scrubbed conversions.
5. Deduct those amounts from the affiliate's payable commission.
6. Produce a daily report such as:

7. Automatically email/Slack the report or push it into a dashboard/accounting system.

Best platform candidates

Everflow is particularly well suited. Its reporting API exposes individual conversions with fields including transaction_id, revenue, sale_amount, conversion status, and sub1–sub5. It also supports conversion exports containing payout, status, transaction ID, Sub IDs, order information, and other reconciliation fields. developers.everflow.io

Everflow API documentation

impact.com is another strong option. Its reporting supports SubId1–3 and scheduled/exportable performance reports, so it can work if you're already running your affiliate program there. help.impact.com

impact.com

Refersion has separate conversion, SubID, and payment reporting, making it reasonable for simpler programs. support.refersion.com

The important distinction: "verified"

I would not simply calculate payouts from the affiliate network's conversion report.

For genuinely verified payouts, I'd build a reconciliation layer:

Affiliate click → Sub ID → affiliate conversion → transaction/order ID → actual order → refund status → net commission

For example:

Gross affiliate commission
        ↓
Match transaction/order ID
        ↓
Check order status
        ↓
Check refunds / cancellations / chargebacks
        ↓
Apply commission rules
        ↓
Net payable commission

That gives you an auditable result rather than merely trusting a daily affiliate export.

A practical architecture

If you already have an affiliate tracker, you don't necessarily need to replace it:

Everflow / Impact / Refersion
→ API
→ daily reconciliation service
→ database
→ net payout calculation
→ daily CSV/dashboard/email

You could run the reconciliation once every morning, while also rechecking the previous 30–90 days for late refunds. That's important because a refund can happen weeks after the original affiliate conversion.

If you tell me which affiliate platform you're using (Everflow, Impact, CJ, Awin, ShareASale, Shopify, custom, etc.) and where your order/refund data lives (Shopify, Stripe, WooCommerce, database, etc.), I can map out the exact automated setup—including the APIs, reconciliation logic, and daily report format.

Yes. What you’re describing is very feasible, but there are two different levels of solution:

1. Use an affiliate platform that already exposes the required data

Everflow is probably the closest fit if you need robust, automated reconciliation. Its API can return individual conversion records including transaction ID, order ID, revenue, conversion status, and sub1–sub5 (and its postback system now supports up to sub10). developers.everflow.io

It also has reporting APIs and a Firehose that can stream conversion updates in real time, which is useful for detecting reversals/refunds rather than relying only on a once-a-day snapshot. developers.everflow.io

PartnerStack also supports SubIDs and associates them with the resulting commission, so you can report earnings by SubID. support.partnerstack.com

2. Build a reconciliation layer on top

If your requirement is specifically:

Every morning → pull yesterday's conversions → verify each conversion against the source of truth → identify refunds/reversals → deduct them from affiliate payout → produce a payout report

I'd build a small reconciliation service rather than relying solely on the affiliate platform's dashboard.

A typical daily report could look like:

The important part is that refunds shouldn't simply be inferred from the affiliate platform. Ideally, your reconciliation engine joins:

affiliate conversion → transaction/order ID → your payment/e-commerce system → refund/chargeback status → final commission

Then it calculates:

Net affiliate payout = verified commissions − refunded/voided commissions − other approved adjustments

You can make the report automatically deliver by email/Slack, write to Google Sheets/BigQuery, and/or generate a CSV for your actual payout process.

The architecture I'd recommend

Affiliate network
      │
      ├── conversions
      ├── sub-IDs
      └── commission/payout
              │
              ▼
       Reconciliation DB
              │
       ┌──────┴──────┐
       ▼             ▼
Payment system    Affiliate API
(Stripe/etc.)     (status/sub-ID)
       │             │
       └──────┬──────┘
              ▼
       Verification engine
              │
       ┌──────┴───────┐
       ▼              ▼
   Valid sale     Refunded/void
       │              │
       └──────┬───────┘
              ▼
        Daily payout report
              │
       ┌──────┼──────┐
       ▼      ▼      ▼
     Email   Slack   CSV/Sheet

The key design decision is what system contains your authoritative refund data. If you're using Stripe, Shopify, Chargebee, etc., that determines the cleanest implementation.

If you tell me which affiliate platform you're using (or considering) and where the transactions/refunds live, I can narrow this down to a specific off-the-shelf solution vs. a lightweight custom system and tell you exactly how I'd automate the daily report.

Yes. What you’re describing is very doable, and there are existing affiliate platforms that can get most—or all—of the way there.

Best fit: Everflow

Everflow is probably the closest match if you need verified sub-ID attribution + refunds/chargebacks + automated payout calculations + daily reporting.

It supports:

• Sub-ID / click-ID tracking via server-to-server postbacks, so each conversion can be tied back to the affiliate/sub-ID that generated it. helpdesk.everflow.io
• Conversion reporting with granular partner/offer data.
• Refund reporting that can connect refunds back to orders and partner performance. helpdesk.everflow.io
• Automated payout calculations, including rules around verified conversions. Everflow specifically describes its payout automation as paying partners based on verified sales and handling refunds. www.everflow.io
• Automated workflows can then feed a daily net-payout report.

A sensible report would look like:

Another option: Trackdesk

Trackdesk can also handle third-party affiliate tracking when the network supports custom sub-IDs and S2S postbacks. Its documentation specifically requires the ability to pass sub-ID/click-ID values through postbacks. help.trackdesk.com It supports conversion statuses, payout calculations, and conversion parameters in reporting. help.trackdesk.com

If you already have a tracking system

You could also build this as a lightweight reporting layer rather than replacing your existing affiliate platform:

Affiliate network → S2S conversion data → database → refund/order data → reconciliation → daily report

For each conversion you'd store something like:

conversion_id
order_id
affiliate_id
sub_id
conversion_date
gross_revenue
affiliate_commission
conversion_status
refund_amount
refund_date
net_commission

Then run a daily reconciliation:

Net affiliate payout = verified commissions − commissions attributable to refunded/charged-back orders

The important part is order-level reconciliation. Simply subtracting the day's refund total from the day's commissions can produce incorrect results when a customer converts on Monday but refunds two weeks later.

What I'd recommend

If you're managing a large affiliate program or multiple networks, I'd investigate Everflow first. If you're running a smaller/mid-sized program and want something simpler, Trackdesk is worth evaluating.

If you tell me where the affiliate conversions currently come from (e.g. Shopify, Stripe, Impact, CJ, Amazon, your own affiliate system, etc.), I can map out the exact architecture for an automated daily report showing affiliate → sub-ID → verified sale → refund → net payout, including which APIs/webhooks you'd need.

Yes. There are solutions that can automate daily affiliate payout reports with sub-ID level conversion verification and refund/chargeback deductions, but the best approach depends on whether you are an affiliate network, a merchant running an affiliate program, or an affiliate managing multiple programs.

Key capabilities to look for:

• Daily automated reporting
  • Scheduled exports (CSV/API/email/dashboard)
  • Daily payout calculations
  • Multi-currency support if needed

• Sub-ID conversion tracking
  • Tracks parameters like sub_id, sub1–sub5, click IDs, placement IDs, campaign IDs
  • Maps conversions back to the exact traffic source
  • Supports postback/S2S tracking for verification

• Refund and reversal handling
  • Pulls refund/chargeback events from your payment processor or CRM
  • Automatically reverses commissions
  • Keeps an audit trail of original conversion → refund → adjusted payout

• Affiliate payout reconciliation
  • Compares:
    • tracked conversions
    • approved conversions
    • refunded orders
    • final payable commissions

Some categories of tools that can do this:

Affiliate management platforms

Good if you run your own affiliate program:

• Everflow — strong tracking, sub-ID reporting, fraud controls, partner payouts, and API integrations.
• Impact.com — enterprise affiliate management, conversion validation workflows, and payout automation.
• TUNE — affiliate network management with detailed tracking and reporting.

Attribution + payout automation stack

Common for larger programs:

• Affiliate tracking platform → payment processor/webhook data → warehouse → automated payout report.
• Example flow:
  1. Affiliate click recorded with sub_id
  2. Conversion fires via API/postback
  3. Order ID is matched to Shopify/Stripe/CRM
  4. Refund webhook arrives
  5. Commission is adjusted
  6. Daily report generates approved payout file

Custom reporting solution

If you need strict verification, many companies build:

• Tracking database (clicks/conversions)
• Payment/refund ingestion
• Reconciliation rules engine
• Scheduled report generator

A typical daily report would include:

If you tell me:

1. whether you are the merchant, affiliate network, or affiliate,
2. your sales platform (Shopify, Stripe, WooCommerce, SaaS billing, etc.), and
3. approximate volume (hundreds vs millions of conversions/day),

I can suggest a more specific architecture or vendors.

Yes. The solution you’re describing is usually built with an affiliate tracking + attribution platform that can:

1. Capture the affiliate sub-ID / click ID on every conversion
2. Validate conversions through server-side postbacks or API integrations
3. Sync refunds, cancellations, and chargebacks
4. Recalculate commissions automatically
5. Generate daily payout reports (CSV/API/dashboard)

Common options:

Platforms worth evaluating:

• Everflow — strong for performance marketing teams; supports granular tracking, partner reporting, and attribution workflows.
• Impact.com — enterprise partner management platform with conversion tracking, partner reporting, and payout workflows.
• PartnerStack — commonly used for SaaS partner programs with partner management and commissions.
• Refersion — affiliate tracking and payout automation, including approved conversion-to-payment workflows. www.refersion.com
• Rewardful — popular for SaaS programs using Stripe/Paddle-style billing and recurring commissions.
• TrackOfferz — focuses on detailed reports/API access, including slicing reporting by sub-ID. trackofferz.com

For your exact requirement, I would look for these features specifically:

• Sub-ID persistence: affiliate_id → sub_id → conversion_id → order_id
• Server-to-server conversion tracking (not only browser cookies)
• Refund/chargeback webhooks
• Commission reversal rules (e.g., refund within 30 days = remove payout)
• Daily scheduled exports
• Audit trail showing why each payout was approved

A typical daily report should look something like:

If you tell me:

• your payment platform (Stripe, Shopify, WooCommerce, custom checkout, etc.)
• number of affiliates
• CPA vs revenue share
• whether you need automatic payouts or only reports

I can narrow this down to the best-fit architecture.

Yes. What you’re describing is essentially an automated affiliate reconciliation + payout reporting system.

A solid setup would:

1. Pull conversions daily from each affiliate network/API.
2. Preserve and verify the Sub-ID (subid, aff_sub, sid, etc.) against the original click/conversion record.
3. Track conversion status — pending, approved/validated, rejected, reversed/refunded, etc.
4. Import refunds/chargebacks from your payment processor or merchant system.
5. Deduct refunded commissions automatically rather than reporting gross commissions.
6. Calculate something like:

Net affiliate payout = approved commissions − refund/chargeback reversals − other adjustments

7. Generate a daily report by affiliate → campaign → Sub-ID, with conversion count, gross commission, refunds, net payout, and reconciliation status.
8. Email/Slack the report automatically and retain an audit trail.

There are already pieces of this ecosystem. For example, Cuelinks' API supports transaction retrieval filtered by date, status, and Sub-ID, including an updated_since parameter that is useful for catching late validation changes. developers.cuelinks.com AnyTrack supports cross-network reporting and preserves click IDs through the conversion process. anytrack.io And newer affiliate infrastructure such as Amba explicitly supports refund holdbacks and commission adjustments. amba.dev

The important distinction is “reported conversions” vs. “verified payable conversions.” If you need payout reports you can actually trust, I would not simply aggregate whatever the affiliate network reports that day. I'd maintain a transaction ledger where each conversion has:

click_id → affiliate → sub_id → transaction_id → conversion → commission → current status → refund/chargeback → net payable

Then run a daily reconciliation job over new and changed transactions, not just transactions created that day. That catches things like a $50 commission reported Monday becoming rejected/refunded two weeks later.

If you tell me which affiliate networks/platforms and payment processor you're using (e.g. Impact, CJ, Awin, ShareASale, Stripe, Shopify, etc.), I can identify the best existing solution—or map out a lightweight automated system that produces the exact daily payout report you need.

Yes. There are several ways to do this, depending on where your affiliate data comes from. The key capabilities you're looking for are:

• Automated daily report generation
• Verified conversions (not just clicks or pending leads)
• Sub-ID (SubID, SID, click ID, etc.) level tracking
• Refunds, chargebacks, and reversals deducted automatically
• Affiliate payout calculations based on net approved commissions
• Scheduled delivery (email, Slack, Google Sheets, CSV, dashboard, etc.)

Option 1: Affiliate tracking platforms (best if you run your own affiliate program)

Platforms such as Everflow, Trackdesk, TUNE, and Impact.com can:

• Track SubIDs
• Record approved and rejected conversions
• Reverse commissions after refunds
• Calculate affiliate payouts
• Export reports automatically
• Connect to payment systems

These are ideal if you're managing your own affiliate program.

Option 2: Data warehouse + automation (best for multiple networks)

If you're pulling data from multiple affiliate networks (for example, Impact, CJ, Rakuten, ShareASale, ClickBank, etc.), you can build a centralized reporting pipeline:

1. Pull conversion data daily via APIs.
2. Match each conversion to its SubID.
3. Remove:
   • refunded orders
   • chargebacks
   • canceled transactions
   • rejected leads
4. Calculate net commissions.
5. Generate affiliate payout totals.
6. Email a report automatically every morning.

Typical stack:

• API integrations
• SQL database
• Python or automation platform
• Google Sheets, Power BI, or Looker Studio
• Scheduled email delivery

This gives the most flexibility.

Option 3: Spreadsheet automation

If your networks export CSV files daily, automation tools can:

• Import new reports
• Merge them
• Match SubIDs
• Deduct refunds
• Calculate payouts
• Produce a clean payout report automatically

This is often enough for smaller affiliate programs.

Example report

The report can also include:

• EPC
• Conversion rate
• Approval rate
• Refund percentage
• Pending commissions
• Final payable amount

Verification

A robust system should only pay on conversions that are:

• approved/validated,
• attributed to the correct SubID,
• outside any refund or return window (if applicable), and
• not later reversed due to refunds or chargebacks.

Custom solution

If you have a unique payout structure (such as tiered commissions, recurring subscriptions, CPA plus rev-share, or multiple affiliate networks), it's common to build a custom reporting system that:

• pulls data from all sources each day,
• reconciles conversions,
• deducts refunds automatically,
• computes final payouts, and
• sends a daily payout report to finance and affiliate managers.

If you can share:

• which affiliate network(s) or platforms you're using,
• where the conversion data comes from (e-commerce platform, CRM, payment processor, etc.),
• and whether you want reports in Excel, Google Sheets, PDF, or a dashboard,

I can suggest the most appropriate architecture or workflow.

Yes. There are platforms that can automate daily affiliate payout reporting while accounting for verified conversions, SubID-level attribution, and deducted refunds or chargebacks. The best fit depends on whether you're running your own affiliate program or managing payouts across multiple networks.

Here are the main categories:

A typical workflow looks like this:

1. Every click carries a unique SubID (or SubID1–SubID5).
2. Sales are attributed to the correct affiliate and SubID.
3. Orders are verified (approved, pending, rejected).
4. Refunds, cancellations, and chargebacks automatically reduce commissions.
5. A daily scheduled report is generated showing:
   • Affiliate
   • SubID
   • Clicks
   • Verified conversions
   • Gross commission
   • Refund deductions
   • Net payable
6. Payout files are exported or payments are sent automatically after the approval period.

A daily report might include columns like:

If your sales come from platforms like Shopify, WooCommerce, Stripe, or PayPal, these systems can usually sync order status so refunded or canceled transactions are automatically excluded from payable commissions.

If you're looking for a more custom reporting pipeline, it's also common to build one using a data warehouse (such as Snowflake or BigQuery) with dashboards in Looker Studio or Power BI. This approach can:

• Ingest conversion events with SubIDs
• Validate against order/payment status
• Remove refunded or disputed orders automatically
• Calculate net commissions
• Email PDF or CSV payout reports every day
• Feed approved payouts into payment systems

If your requirement is daily automated affiliate payout reports with verified SubID conversions and refunds deducted, platforms like Everflow, Trackdesk, and Affise are specifically designed for this workflow and generally require little custom development. If you already have your own tracking and order data, a custom reporting pipeline may offer more flexibility.

Yes. This is a common requirement for affiliate programs, but it usually requires combining tracking, attribution, and payment data rather than relying on a single basic affiliate platform.

A solution can be built (or purchased) that automatically generates daily payout reports with these features:

• Verified conversions only: Include only conversions that have passed your validation rules (e.g., payment captured, fraud checks passed, no duplicate orders).
• Sub-ID reporting: Attribute every conversion to affiliate tracking parameters such as sub_id, sub_id2, click_id, or custom tracking fields.
• Automatic refund deductions: Adjust commissions when orders are refunded, partially refunded, or charged back.
• Daily scheduled reports: Generate reports every day and deliver them by email, SFTP, cloud storage, or an API.
• Net payable totals: Show gross commissions, refund adjustments, bonuses, and final amounts due for each affiliate.

A typical workflow looks like this:

1. Track clicks with affiliate ID and Sub-ID.
2. Record conversions in your CRM or ecommerce platform.
3. Verify conversions after payment clears (or after a configurable holding period).
4. Sync refunds and chargebacks from your payment processor or ecommerce platform.
5. Recalculate commissions.
6. Produce a daily payout report.

The report might look like:

Several affiliate platforms support much or all of this, especially when integrated with your order system, including:

• Everflow
• Trackdesk
• TUNE
• Impact.com
• Post Affiliate Pro

If your data lives in multiple systems (for example, Shopify + Stripe + a CRM + an affiliate tracker), it's also common to build a custom reporting layer that:

• pulls conversion data via APIs,
• validates transactions,
• subtracts refunds automatically,
• groups by affiliate and Sub-ID,
• exports CSV/Excel reports or dashboards, and
• optionally pushes payouts to accounting or payment systems.

If you're evaluating solutions, the key question is whether you need:

• a ready-made SaaS platform with minimal setup, or
• a custom reporting system that works with your existing affiliate tracker and business rules.

If you tell me your current stack (for example: Shopify, Stripe, ClickBank, Everflow, Impact, HasOffers/TUNE, Post Affiliate Pro, or a custom tracker), I can recommend the most appropriate approach.

Yes. There are solutions that can automate daily affiliate payout reports with sub-ID–level conversion verification and refund/chargeback deductions, but the best approach depends on whether you are an advertiser running an affiliate program, an affiliate network, or an affiliate publisher.

Typical solutions fall into three categories:

1. Affiliate management platforms (most turnkey)

These platforms can usually:

• Pull conversion data daily
• Attribute conversions to sub-IDs / tracking parameters
• Apply approval rules
• Deduct refunds, cancellations, and chargebacks
• Generate affiliate payout reports
• Export accounting-ready files

Examples:

• Everflow — affiliate and partner tracking platform with granular tracking, conversion reporting, payout workflows, and fraud controls.
• Impact.com — partner management platform with automated reporting, commissions, approvals, and payment workflows.
• TUNE — affiliate marketing software with tracking, reporting, and payout management.
• CAKE — performance marketing platform focused on tracking and attribution.

2. Affiliate network + accounting automation

If you operate at network scale, a common architecture is:

Data sources

• Affiliate tracking platform API
• Payment processor (Stripe, PayPal, etc.)
• Order database
• Refund/chargeback system

↓

Daily reconciliation job

• Match transaction ID
• Confirm affiliate ID + sub-ID
• Verify conversion status
• Remove refunded orders
• Adjust commission amounts

↓

Output

• Daily affiliate payout report:
  • Affiliate ID
  • Sub-ID
  • Click ID
  • Conversion ID
  • Sale amount
  • Commission
  • Refund amount
  • Net payable
  • Approval status
  • Payment date

3. Custom reporting pipeline (best for complex setups)

A custom system can be built using:

• Affiliate platform APIs/webhooks
• Your order database
• Payment/refund APIs
• A warehouse like BigQuery/Snowflake
• Scheduled jobs (Airflow, AWS Lambda, etc.)
• Dashboard tools (Looker Studio, Tableau, Metabase)

A daily process might look like:

1. Import yesterday's conversions.
2. Validate each conversion against your order system.
3. Match sub_id, click_id, and transaction ID.
4. Check refund/return status.
5. Recalculate commission.
6. Produce payout CSV/PDF.
7. Send report automatically to finance and affiliates.

Important features to look for

For your specific requirement, make sure the system supports:

✅ Sub-ID tracking (not just affiliate ID)
✅ Conversion postbacks/API access
✅ Refund reversal logic
✅ Commission locking/approval windows
✅ Duplicate conversion detection
✅ Fraud filtering
✅ Daily scheduled exports
✅ Audit trail showing why a payout changed

If you tell me:

1. whether you are the merchant/program owner or an affiliate,
2. what platform you use today (Shopify, Stripe, WooCommerce, custom checkout, Impact, ShareASale, etc.), and
3. approximate volume (hundreds vs. millions of conversions/month),

I can narrow this down to the best-fit tools or architecture.

Yes. There are several ways to automate daily affiliate payout reports with verified sub-ID conversions and refunds deducted, but the right solution depends on where your affiliate data lives (network platforms, payment processor, CRM, ecommerce system, etc.).

A typical solution has these components:

1. Affiliate tracking data ingestion
   • Pull