ChatGPT answers, unedited

Yes. What you’re describing is typically handled by an affiliate tracking + commission ledger + automated reporting system. The key requirements are:

1. Daily automated payout reports
2. Conversion verification
3. Sub-ID/source-level attribution
4. Refunds/chargebacks deducted automatically
5. Audit trail for every payout adjustment

Solutions fall into a few categories:

1. Affiliate platforms with built-in payout reconciliation

These are usually the fastest route.

• Everflow — supports partner tracking, sub-ID parameters, conversion reporting, payout calculations, and exporting financial reports.
• TUNE — provides affiliate management, tracking, reporting, and payout workflows.
• Impact.com — supports partner attribution, commission rules, transaction validation, and automated partner payments.
• PartnerStack — commonly used for SaaS affiliate/referral programs with recurring commissions.

2. Build a custom payout reporting pipeline

If you need exact control, the architecture is usually:

Data sources

• Affiliate click tracker
• Checkout/payment processor
• Refund system
• CRM/order database

↓

Daily job (cron/Airflow/Zapier/etc.)

• Pull conversions from the last 24 hours
• Match conversion IDs to affiliate IDs + sub-IDs
• Validate status (approved/pending/reversed)
• Pull refunds/chargebacks
• Calculate:

Net Affiliate Payout =
Approved Commissions
- Refund Commissions
- Chargeback Adjustments
- Fraud/Invalid Traffic Adjustments

↓

Output

• CSV/email report
• Dashboard
• Accounting export
• Affiliate portal update

Platforms with APIs often expose the needed pieces. For example, some affiliate systems provide reporting endpoints filtered by sub IDs and conversion data. knowledgebase.offer18.com Others expose conversion records where refunds/chargebacks appear as negative transactions tied back to the original conversion. affiliateo.com

3. For Stripe-based affiliate programs

If payments run through Stripe, there are tools that connect payment events to affiliate commissions. For example, AffiliateBase can attribute Stripe purchases and track commissions using Stripe payment data. marketplace.stripe.com

What the daily report should contain

A good payout report normally includes:

Features to verify before choosing a platform

Ask whether it supports:

• ✅ Sub-ID reporting (not just affiliate-level reporting)
• ✅ Server-to-server conversion tracking
• ✅ Refund webhooks
• ✅ Chargeback handling
• ✅ Commission holds (for refund windows)
• ✅ Daily scheduled exports/API access
• ✅ Immutable payout ledger

If you tell me your setup (Shopify, Stripe, WooCommerce, SaaS subscriptions, CPA offers, etc.) and approximate affiliate volume, I can narrow this down to the best-fit solutions.

Yes. The cleanest solution is an automated reconciliation/reporting layer on top of an affiliate tracking platform, rather than trying to calculate payouts from raw affiliate clicks alone.

A platform like Everflow is particularly well suited: its conversion reporting exposes Sub1–Sub5, transaction/conversion IDs, payout, revenue, sale amount, status, and conversion timestamps, and it also provides a dedicated refunds report. developers.everflow.io

What the daily report could do

Every morning, automatically:

1. Pull yesterday's conversions
   • Affiliate/partner
   • Offer/product
   • Transaction ID
   • Sub-ID(s)
   • Conversion ID
   • Sale amount
   • Gross commission/payout
   • Conversion status

2. Verify the Sub-ID
   • Match the conversion back to the originating click/transaction.
   • Flag conversions with missing, changed, or unexpected Sub-IDs.
   • Everflow exposes the transaction and Sub-ID data needed for this reconciliation. developers.everflow.io

3. Apply refunds/chargebacks
   • Pull refund information separately.
   • Match the refund to the original transaction/order.
   • Deduct the corresponding affiliate commission.
   • Mark the conversion as refunded, partially_refunded, or net.

4. Calculate the actual payable amount

Net affiliate payout = approved commission − refund/chargeback adjustment − other applicable deductions

5. Generate a daily report

6. Send automatically
   • Email/Slack
   • Google Sheets
   • CSV
   • Dashboard
   • Accounting/payroll system
   • Exception report for anything that couldn't be reconciled

The important distinction

If by "verified Sub-ID conversions" you mean prove that the conversion actually originated from the affiliate/Sub-ID rather than simply trusting the affiliate's reported number, I'd build a three-way reconciliation:

Click → Conversion → Order/refund

That gives you an auditable chain:

affiliate → sub_id → click/transaction_id → conversion_id → order_id → refund → net commission

TUNE, for example, exposes affiliate Sub1–Sub5 and approved payout/conversion status through its reporting API as well. developers.tune.com

You don't necessarily need to build the tracking system

If you're already using Everflow, TUNE, impact.com, PartnerStack, or another affiliate platform, the better architecture is usually:

Affiliate platform → API/webhooks → reconciliation database → daily payout engine → report

rather than replacing the affiliate platform.

Everflow is interesting for this particular use case because its API explicitly includes raw conversion data, Sub-IDs, payout/status information, transaction details, and refund reporting. developers.everflow.io

If you tell me which affiliate network/tracker you're using and where the refund/order data lives (Shopify, Stripe, WooCommerce, custom DB, etc.), I can map out the exact automated architecture and recommend whether there's an off-the-shelf product that can do it without custom development.

Yes. The key is to use a system that treats the Sub-ID/click ID as the transaction key, pulls conversion status from the affiliate network, and maintains a ledger that applies refunds/chargebacks as negative adjustments.

A good setup would look like:

Affiliate network → API/postback → conversion ledger → daily reconciliation → payout report

For each conversion, store:

• Affiliate / publisher
• Offer/campaign
• sub_id / click ID
• Conversion/transaction ID
• Conversion timestamp
• Gross revenue
• Affiliate commission/payout
• Status: pending / approved / rejected / refunded / chargeback
• Refund amount
• Net payable commission
• Reconciliation timestamp

Then the daily report can calculate:

Net payout = approved commissions − refunds − chargebacks − other adjustments

Existing solutions worth looking at

• AnyTrack — strong if you're aggregating multiple affiliate networks. It supports 90+ network integrations, preserves SubIDs through the tracking flow, and provides cross-network conversion/payout reporting. anytrack.io
• Affihub — particularly interesting if you actually operate the affiliate program. It advertises an append-only commission ledger, automatic refund/chargeback clawbacks, payout history, and automated payouts. affihub.com
• trakai — designed around e-commerce affiliate reconciliation, including refunded/cancelled orders, approval windows, per-partner/sub-ID reporting, and invoice generation from approved conversions. www.trakai.ioaffiliateo.com
• Affiliateo — has an API-oriented conversion ledger where refunds and chargebacks appear as negative transactions linked to the original conversion, which is useful for automated reconciliation. affiliateo.com

If "verified Sub-ID conversions" is the critical requirement

I'd favor an architecture where you don't simply trust the affiliate network's daily payout number.

Instead:

1. Generate a unique click/Sub-ID.
2. Persist it in your own database.
3. Receive the conversion via server-to-server postback/API.
4. Require the conversion to match a known Sub-ID.
5. Deduplicate using the network's transaction/conversion ID.
6. Wait for the network's approval/refund window.
7. Pull subsequent status changes.
8. Create a negative ledger entry for refunds/chargebacks.
9. Generate the daily report from your ledger.

That's much more auditable than calculating conversions × payout.

For example:

PartnerStack, for example, explicitly associates SubIDs with commissions, while its postback mechanism can notify an external system when commissions are created. support.partnerstack.com

If you tell me what affiliate networks/platforms you're using (e.g. Impact, CJ, Awin, Everflow, Tune, PartnerStack, Shopify, Stripe, etc.), I can narrow this down to the best solution and tell you exactly how I'd automate the daily report and refund reconciliation.

Yes. Everflow is probably the closest off-the-shelf fit for what you described.

It can support the full workflow:

1. Track conversions at the Sub-ID level — its conversion API exposes sub1 through additional Sub-ID fields, along with conversion ID, transaction ID, payout, revenue, status, etc. developers.everflow.io
2. Verify/qualify conversions — reporting distinguishes approved, pending, invalid, and rejected conversions, so you can calculate payouts from approved conversions rather than simply reported conversions. developers.everflow.io
3. Account for refunds — Everflow has a dedicated refunds reporting API that can return/filter refund records by date and affiliate. developers.everflow.io
4. Automate the daily report — its API can be queried programmatically, and Everflow specifically documents use cases such as scheduled daily revenue reports and dashboards. helpdesk.everflow.io
5. Handle post-conversion changes — conversion payout/revenue can be updated through the API, which is useful when an order is subsequently refunded or otherwise adjusted. developers-beta.everflow.io
6. Automate actual affiliate payouts — Everflow advertises rule-based automated payouts and payout processing based on verified sales. www.everflow.io

A practical daily payout report

You could generate something like:

With a reconciliation layer:

Net payout = approved/verified conversion payout − attributable refund amount − other adjustments

The important part is not simply subtracting the day's refunds from the day's conversions. You want to associate each refund with the original transaction/conversion and its affiliate/Sub-ID. That gives you an auditable trail of:

click → sub_id → conversion → approval → order → refund → final affiliate payout

Everflow's reporting API is capable of exposing the underlying conversion and transaction identifiers needed for that reconciliation. developers.everflow.io

If you're building this rather than buying it

A good architecture would be:

Affiliate tracker → conversion/postback data → database/warehouse → refund/order data → reconciliation job → daily payout report → accounting/payment system

I'd strongly recommend making the conversion ID + transaction/order ID + Sub-ID the reconciliation keys, rather than relying on dates or affiliate names.

If you tell me where your affiliate conversions currently live (e.g. Shopify, Stripe, Impact, CJ, custom backend, Everflow, TUNE, etc.), I can recommend the exact stack/API setup for automatically producing the daily net-payout report.

Yes. What you’re describing is very feasible, and I’d structure it as an automated affiliate reconciliation/reporting layer rather than relying solely on the affiliate network’s native payout report.

What the system would do

Every day, automatically:

1. Pull conversions from your affiliate platform/network.
2. Verify the Sub-ID attached to each conversion against the original click/tracking record.
3. Match the conversion to:
   • affiliate
   • campaign/offer
   • Sub-ID
   • click ID
   • transaction/order ID
   • conversion date
   • gross sale/revenue
   • affiliate commission
4. Pull refund/cancellation data from your ecommerce/payment system.
5. Match refunds to the original order/conversion.
6. Reverse or deduct the corresponding affiliate commission.
7. Produce a net payout report such as:

8. Email/Slack the report automatically each morning and optionally push the data to accounting/payroll.

Platforms that can support this

Everflow is particularly well suited if you need granular Sub-ID verification. Its reporting API exposes conversion-level data including transaction ID, conversion ID, revenue, sale amount, source ID, Sub-ID and order ID. developers.everflow.io

Everflow developer API

Trackdesk is another interesting option. It supports server-to-server conversion postbacks and explicitly supports refund handling by associating the refund with the original conversion through an external/order ID. help.trackdesk.com

Trackdesk

Impact.com can also expose Sub-ID fields and order/conversion identifiers through its API, making it possible to build a reconciliation process around its action data. integrations.impact.com

impact.com

The important part: "verified" Sub-ID

I wouldn't simply trust a Sub-ID appearing in the conversion report.

I'd maintain a click ledger:

Click ID → Affiliate → Sub-ID → Timestamp → Offer → Landing URL

Then when a conversion arrives:

Conversion → Click ID → original click → expected Sub-ID

The report can flag each conversion:

• ✅ Verified — conversion's Sub-ID matches the original click
• ⚠️ Unmatched — no corresponding click
• ⚠️ Changed — Sub-ID doesn't match the click record
• ❌ Duplicate — transaction already processed
• ↩️ Refunded — original conversion subsequently refunded

That gives you an auditable payout calculation rather than just trusting the network's reported commission.

I would build the daily workflow like this

Affiliate network/API → conversion database → Sub-ID verification → refund reconciliation → payout calculation → daily report

For example:

02:00 AM
   ↓
Fetch yesterday's + recent historical conversions
   ↓
Fetch refunds/cancellations
   ↓
Match by transaction/order ID
   ↓
Verify Click ID + Sub-ID
   ↓
Calculate gross commission
   ↓
Subtract refunded commission
   ↓
Deduplicate previously processed transactions
   ↓
Generate CSV + dashboard
   ↓
Email daily payout report

I'd also recommend using a rolling reconciliation window, rather than only looking at yesterday. If an order from August 10 is refunded on August 19, the August 19 report needs to adjust the August 10 affiliate commission.

If you tell me which affiliate platform/network you're using (Everflow, Impact, ShareASale, CJ, PartnerStack, your own system, etc.) and where the sales/refunds live (Shopify, Stripe, WooCommerce, etc.), I can map out the exact architecture and tell you whether you can do this entirely with an existing platform or need a small custom reporting service.

Yes. The closest fit I found is Everflow, especially if you need the report to be based on verified conversions rather than simply reported clicks/sales.

A workable setup

Affiliate tracking → conversion verification → refund reconciliation → daily payout report

1. Capture Sub-IDs
   • Pass affiliate/network Sub-IDs through the tracking link.
   • Everflow supports multiple Sub-ID fields and server-to-server postbacks, so the conversion can be tied back to the specific affiliate/sub-ID. helpdesk.everflow.io

2. Verify conversions server-side
   • Use S2S postbacks rather than relying solely on browser pixels/cookies.
   • Everflow's conversion API exposes transaction ID, revenue, sale amount, Sub-ID, order ID, and other conversion-level fields. developers.everflow.io

3. Apply refunds/adjustments
   • Everflow's reporting API specifically exposes refund reporting, transactions, adjustments/supplements, and on-hold conversions. developers.everflow.io
   • This allows the payout calculation to be something like:

Gross verified commissions − refunded/reversed commissions = Net payable

4. Generate the report every day
   • Its API supports detailed conversion exports, including sub1–sub10, transaction ID, order ID, payout, sale amount, status, conversion date, etc. developers.everflow.io
   • You could schedule a daily job that produces something like:

5. Automate distribution
   • The daily report can be generated via API and delivered to your finance/affiliate team by email, Slack, Google Sheets, BI dashboard, or your accounting system.
   • Everflow also advertises automated affiliate payouts and rules that account for refunds. www.everflow.io

One important distinction

If your requirement is "don't pay an affiliate until the underlying order is confirmed non-refunded", I'd design this as a payout ledger, not just a reporting dashboard:

Click → Sub-ID → Conversion → Order/Transaction ID → Verification → Refund status → Eligible commission → Payout

That gives you an auditable record for why each dollar was paid.

There are also narrower solutions. For example, if your sales are primarily through Stripe, AffiliateBase connects Stripe payments to affiliate attribution and specifically supports charges/refunds and reviewable payout runs. marketplace.stripe.com

If you tell me what affiliate network/tracker you're currently using (Impact, PartnerStack, Everflow, CJ, ShareASale, custom, etc.) and where the sales happen (Stripe, Shopify, WooCommerce, custom checkout), I can recommend the exact architecture and identify whether you can get this fully automated without building a custom system.

Yes. Everflow is probably the closest off-the-shelf solution to what you're describing, especially if you need the report to be auditable at the individual conversion/sub-ID level.

It can support a workflow like:

Daily automated report

1. Pull yesterday's conversions through the API.
2. Capture the conversion ID, transaction ID, affiliate, sub1–sub5, order ID, payout, sale amount, status, and timestamps. developers.everflow.io
3. Verify each conversion against its transaction/conversion record rather than relying only on an aggregate daily number. Everflow exposes individual conversion lookup and transaction details, including sub-ID information. everflowtechnologies.mintlify.app
4. Pull refund records separately and match them back to the relevant transaction/order/conversion. Everflow has a dedicated refunds reporting endpoint. developers.everflow.io
5. Calculate something like:

Net affiliate payout = approved conversion payouts − attributable refunded payouts

6. Generate a CSV/Google Sheet/database record and automatically email or Slack the report every morning.
7. Keep the underlying conversion-level records so someone can audit why each affiliate was paid.

Everflow also has a daily reporting API, but I'd not rely on the aggregate daily report alone for your use case. Its raw conversion/reporting APIs give you the granularity needed to validate sub-IDs and reconcile refunds. everflowtechnologies.mintlify.appdevelopers.everflow.io

A good architecture

Affiliate Network / Store
          ↓
   Conversion API
          ↓
  Conversion ledger
   ├─ transaction_id
   ├─ conversion_id
   ├─ affiliate_id
   ├─ sub_id(s)
   ├─ order_id
   ├─ payout
   └─ status
          ↓
     Refund feed
          ↓
   Reconciliation engine
          ↓
 Daily Affiliate Payout Report
   ├─ Gross conversions
   ├─ Verified conversions
   ├─ Refunded conversions
   ├─ Refund amount
   ├─ Net payout
   └─ Exceptions/unmatched records

The important distinction: if by "verified sub-ID conversions" you mean prove that the conversion actually belongs to a particular affiliate/sub-ID and hasn't subsequently been refunded, then you want a conversion-level reconciliation system, not merely an affiliate dashboard.

Everflow is particularly interesting because its API exposes both conversion-level data and refund reporting, and it also supports real-time Firehose data for clicks/conversions/conversion updates if you eventually need near-real-time reconciliation. everflowtechnologies.mintlify.appdevelopers.everflow.io

If you tell me which affiliate network(s), ecommerce platform, and payout destination you're using (e.g. Impact, Everflow, CJ, ShareASale/Awin, Shopify, Stripe, etc.), I can narrow this down to the best existing solution—or tell you exactly what the automation stack would look like.

Yes. There are solutions that can get very close to exactly that workflow, but the important distinction is tracking/reporting vs. true payout reconciliation.

For your requirements, I’d look for a system that supports:

1. Daily automated reporting
   • Scheduled daily report/API export
   • Affiliate → campaign/offer → Sub-ID → conversion → commission
   • Net payout totals

2. Verified Sub-ID attribution
   • Server-to-server postbacks
   • Store the original click/Sub-ID
   • Match the conversion back to that exact click
   • Deduplicate conversions
   • Ideally retain an audit trail of the postback

3. Refund/chargeback reconciliation
   • Import refund/cancellation events from your payment system
   • Mark the original conversion as refunded or create a negative adjustment
   • Deduct the corresponding commission from the affiliate's payable amount
   • Handle refunds that occur after the affiliate was already paid

4. Payout ledger
   • Pending → approved → payable → paid
   • Daily net payable amount
   • Adjustment/refund history
   • Affiliate-level statements

Platforms worth investigating

Trackdesk looks particularly relevant if you want a relatively turnkey affiliate-management platform. It supports S2S postbacks, event-level reporting, APIs/webhooks, automated payout workflows, and multiple payout rails. trackdesk.com

OfferDaemon is more oriented toward running an affiliate/CPA network. Its feature set explicitly includes S2S conversion processing, deduplication, refunds, commission adjustments, conversion locking, payout states, and an audit trail. offerdaemon.com

trakai is interesting if your conversions originate from ecommerce orders. It specifically keeps conversions pending during a return window and can reject/adjust refunded orders before invoices are generated, with reporting by partner and Sub-ID. www.trakai.io

AffiliateBase is worth considering if your underlying payments are in Stripe. It connects Stripe payments to affiliate commissions, keeps referral attribution attached to payments/subscriptions, and provides reviewable payout runs and reconciliation. Its Stripe integration also has access to charges and refunds. marketplace.stripe.com

The architecture I'd recommend

If you already have an affiliate network/tracker and a payment system, you may not need to replace everything. A robust setup would be:

Affiliate click → Sub-ID → conversion postback → conversion ledger → payment/refund webhook → reconciliation → daily payout report

For example:

The key is that refunds should be linked to the original conversion/order ID, rather than simply subtracting a percentage from that day's revenue. That prevents a refund today from getting lost when the original conversion happened weeks ago.

There are also platforms that explicitly expose refunds/chargebacks as negative conversion rows, which is a particularly clean model for automated daily reconciliation. affiliateo.com

If you tell me what you're currently using for (1) affiliate tracking/network, (2) payments/ecommerce, and (3) where you want the daily report delivered (email, Google Sheets, Slack, API, etc.), I can narrow this down to the best 2–3 architectures and tell you whether you can do it without custom development.

Yes. Everflow looks particularly close to what you’re describing.

It can support a workflow like:

Affiliate click → Sub-ID → verified conversion → refund/chargeback status → net commission → daily automated report/payout

Specifically:

• Sub-ID-level attribution: Everflow supports reporting and filtering by Sub IDs, including the expanded sub1–sub10 fields. helpdesk.everflow.io
• Conversion verification: You can distinguish approved/rejected conversions and inspect individual conversion/postback details. helpdesk.everflow.io
• Refund handling: Its reporting includes a dedicated Refunds Report, and Everflow says its payout workflow can account for refunds. helpdesk.everflow.iowww.everflow.io
• Automated daily reporting: Its API can pull conversion data, sub-ID dimensions, statuses, and payout information, so you can automatically generate a daily CSV, Google Sheet, dashboard, email, etc. helpdesk.everflow.io
• Automated payouts: Everflow also has payout functionality for affiliates/partners rather than requiring you to calculate everything manually. helpdesk.everflow.iowww.everflow.io

The important distinction

If by "verified sub-ID conversions and refunds deducted" you mean something like:

"Every morning, give me yesterday's affiliate earnings, broken down by affiliate + sub-ID, only count conversions that are actually approved/verified, subtract any refunds, and give me the final amount owed."

Then I'd build the reporting logic around a transaction-level ledger, rather than simply trusting an aggregated affiliate report.

For example:

Then the daily report can calculate:

Net affiliate payout = approved conversion commissions − attributable refunds/chargebacks

The key is ensuring the refund is tied back to the original transaction/conversion ID, rather than merely subtracting the day's total refunds.

If you're building this for your own business

I'd shortlist:

1. Everflow — strongest fit if you need sophisticated Sub-ID tracking + affiliate reporting + payout automation.
2. PartnerStack — attractive if your program is primarily SaaS/referral-based; it supports transaction-level attribution and refund events through payment-provider integrations. docs.partnerstack.com
3. Custom reporting layer on top of your existing affiliate network — often best if you're already using Impact, CJ, Awin, TUNE, etc. and don't want to migrate tracking.

If you tell me which affiliate network/payment system you're currently using (e.g. Impact, PartnerStack, Everflow, Stripe, Shopify, CJ, etc.), I can map out the exact architecture for an automated daily report showing affiliate → sub-ID → verified conversions → refunds → net payout, including what APIs/webhooks you'd need.

Yes. The closest off-the-shelf fit I found is Everflow.

It can support essentially the workflow you described:

• Sub-ID-level attribution: Everflow supports multiple Sub ID fields and can carry them through tracking/postbacks, so you can reconcile a conversion back to the specific affiliate/sub-ID. helpdesk.everflow.iohelpdesk.everflow.iodevelopers.everflow.io
• Verified conversions: advertiser postbacks are logged with accepted/rejected status, giving you a way to distinguish conversions that were actually accepted by the tracking system. helpdesk.everflow.iohelpdesk.everflow.io
• Refund deductions: Everflow has a dedicated Refunds Report and reporting/API support for refunds. Refunds can therefore be incorporated into the net commission calculation. helpdesk.everflow.iohelpdesk.everflow.iodevelopers.everflow.io
• Daily automated reporting: it has Daily Reports and scheduled report delivery. helpdesk.everflow.iohelpdesk.everflow.io
• Automated payouts: Everflow supports rule-based affiliate payouts and describes payouts as being based on verified sales/conversion milestones. www.everflow.io
• API automation: its API exposes raw conversions, conversion updates, refunds, transactions, postbacks, and reporting data, so you can build your own daily reconciliation process if the built-in reports aren't exactly what you need. helpdesk.everflow.iohelpdesk.everflow.iodevelopers.everflow.io

What I'd build

A daily report could look like:

The important part is that the system shouldn't simply report "conversions × commission." I'd make the calculation:

Net payable = approved/verified conversions − refunded/reversed conversions − other disqualifications

with the transaction ID + Sub-ID retained at the individual conversion level so every number can be audited.

If you're already using another affiliate network/platform, there are also ways to feed its conversion/postback data into Everflow; Everflow currently documents integrations/mappings for platforms including Impact, TUNE, CJ, Awin, CAKE and others. helpdesk.everflow.io

Everflow official site

If you tell me what affiliate platform/network you're currently using (Impact, PartnerStack, CJ, ShareASale, in-house, Shopify, etc.), I can map out the exact automation and tell you whether you actually need Everflow or can accomplish this directly with your existing system.

Yes. There are a few ways to build this, and Everflow is probably the closest fit if you need verified conversion-level reporting with Sub IDs and payout reconciliation.

What the solution would do

A daily automated job could:

1. Pull yesterday's conversion data from your affiliate platform.
2. Capture affiliate + offer + transaction/order ID + Sub ID(s) + conversion status + payout/revenue.
3. Cross-check the conversion against your underlying order/customer system.
4. Identify refunds, cancellations, chargebacks, or rejected/scrubbed conversions.
5. Deduct those amounts from the affiliate's payable commission.
6. Produce a daily report such as:

7. Automatically email/Slack the report or push it into a dashboard/accounting system.

Best platform candidates

Everflow is particularly well suited. Its reporting API exposes individual conversions with fields including transaction_id, revenue, sale_amount, conversion status, and sub1–sub5. It also supports conversion exports containing payout, status, transaction ID, Sub IDs, order information, and other reconciliation fields. developers.everflow.io

Everflow API documentation

impact.com is another strong option. Its reporting supports SubId1–3 and scheduled/exportable performance reports, so it can work if you're already running your affiliate program there. help.impact.com

impact.com

Refersion has separate conversion, SubID, and payment reporting, making it reasonable for simpler programs. support.refersion.com

The important distinction: "verified"

I would not simply calculate payouts from the affiliate network's conversion report.

For genuinely verified payouts, I'd build a reconciliation layer:

Affiliate click → Sub ID → affiliate conversion → transaction/order ID → actual order → refund status → net commission

For example:

Gross affiliate commission
        ↓
Match transaction/order ID
        ↓
Check order status
        ↓
Check refunds / cancellations / chargebacks
        ↓
Apply commission rules
        ↓
Net payable commission

That gives you an auditable result rather than merely trusting a daily affiliate export.

A practical architecture

If you already have an affiliate tracker, you don't necessarily need to replace it:

Everflow / Impact / Refersion
→ API
→ daily reconciliation service
→ database
→ net payout calculation
→ daily CSV/dashboard/email

You could run the reconciliation once every morning, while also rechecking the previous 30–90 days for late refunds. That's important because a refund can happen weeks after the original affiliate conversion.

If you tell me which affiliate platform you're using (Everflow, Impact, CJ, Awin, ShareASale, Shopify, custom, etc.) and where your order/refund data lives (Shopify, Stripe, WooCommerce, database, etc.), I can map out the exact automated setup—including the APIs, reconciliation logic, and daily report format.

Yes. What you’re describing is very feasible, but there are two different levels of solution:

1. Use an affiliate platform that already exposes the required data

Everflow is probably the closest fit if you need robust, automated reconciliation. Its API can return individual conversion records including transaction ID, order ID, revenue, conversion status, and sub1–sub5 (and its postback system now supports up to sub10). developers.everflow.io

It also has reporting APIs and a Firehose that can stream conversion updates in real time, which is useful for detecting reversals/refunds rather than relying only on a once-a-day snapshot. developers.everflow.io

PartnerStack also supports SubIDs and associates them with the resulting commission, so you can report earnings by SubID. support.partnerstack.com

2. Build a reconciliation layer on top

If your requirement is specifically:

Every morning → pull yesterday's conversions → verify each conversion against the source of truth → identify refunds/reversals → deduct them from affiliate payout → produce a payout report

I'd build a small reconciliation service rather than relying solely on the affiliate platform's dashboard.

A typical daily report could look like:

The important part is that refunds shouldn't simply be inferred from the affiliate platform. Ideally, your reconciliation engine joins:

affiliate conversion → transaction/order ID → your payment/e-commerce system → refund/chargeback status → final commission

Then it calculates:

Net affiliate payout = verified commissions − refunded/voided commissions − other approved adjustments

You can make the report automatically deliver by email/Slack, write to Google Sheets/BigQuery, and/or generate a CSV for your actual payout process.

The architecture I'd recommend

Affiliate network
      │
      ├── conversions
      ├── sub-IDs
      └── commission/payout
              │
              ▼
       Reconciliation DB
              │
       ┌──────┴──────┐
       ▼             ▼
Payment system    Affiliate API
(Stripe/etc.)     (status/sub-ID)
       │             │
       └──────┬──────┘
              ▼
       Verification engine
              │
       ┌──────┴───────┐
       ▼              ▼
   Valid sale     Refunded/void
       │              │
       └──────┬───────┘
              ▼
        Daily payout report
              │
       ┌──────┼──────┐
       ▼      ▼      ▼
     Email   Slack   CSV/Sheet

The key design decision is what system contains your authoritative refund data. If you're using Stripe, Shopify, Chargebee, etc., that determines the cleanest implementation.

If you tell me which affiliate platform you're using (or considering) and where the transactions/refunds live, I can narrow this down to a specific off-the-shelf solution vs. a lightweight custom system and tell you exactly how I'd automate the daily report.

Yes. What you’re describing is very doable, and there are existing affiliate platforms that can get most—or all—of the way there.

Best fit: Everflow

Everflow is probably the closest match if you need verified sub-ID attribution + refunds/chargebacks + automated payout calculations + daily reporting.

It supports:

• Sub-ID / click-ID tracking via server-to-server postbacks, so each conversion can be tied back to the affiliate/sub-ID that generated it. helpdesk.everflow.io
• Conversion reporting with granular partner/offer data.
• Refund reporting that can connect refunds back to orders and partner performance. helpdesk.everflow.io
• Automated payout calculations, including rules around verified conversions. Everflow specifically describes its payout automation as paying partners based on verified sales and handling refunds. www.everflow.io
• Automated workflows can then feed a daily net-payout report.

A sensible report would look like:

Another option: Trackdesk

Trackdesk can also handle third-party affiliate tracking when the network supports custom sub-IDs and S2S postbacks. Its documentation specifically requires the ability to pass sub-ID/click-ID values through postbacks. help.trackdesk.com It supports conversion statuses, payout calculations, and conversion parameters in reporting. help.trackdesk.com

If you already have a tracking system

You could also build this as a lightweight reporting layer rather than replacing your existing affiliate platform:

Affiliate network → S2S conversion data → database → refund/order data → reconciliation → daily report

For each conversion you'd store something like:

conversion_id
order_id
affiliate_id
sub_id
conversion_date
gross_revenue
affiliate_commission
conversion_status
refund_amount
refund_date
net_commission

Then run a daily reconciliation:

Net affiliate payout = verified commissions − commissions attributable to refunded/charged-back orders

The important part is order-level reconciliation. Simply subtracting the day's refund total from the day's commissions can produce incorrect results when a customer converts on Monday but refunds two weeks later.

What I'd recommend

If you're managing a large affiliate program or multiple networks, I'd investigate Everflow first. If you're running a smaller/mid-sized program and want something simpler, Trackdesk is worth evaluating.

If you tell me where the affiliate conversions currently come from (e.g. Shopify, Stripe, Impact, CJ, Amazon, your own affiliate system, etc.), I can map out the exact architecture for an automated daily report showing affiliate → sub-ID → verified sale → refund → net payout, including which APIs/webhooks you'd need.

Yes. There are solutions that can automate daily affiliate payout reports with sub-ID level conversion verification and refund/chargeback deductions, but the best approach depends on whether you are an affiliate network, a merchant running an affiliate program, or an affiliate managing multiple programs.

Key capabilities to look for:

• Daily automated reporting
  • Scheduled exports (CSV/API/email/dashboard)
  • Daily payout calculations
  • Multi-currency support if needed

• Sub-ID conversion tracking
  • Tracks parameters like sub_id, sub1–sub5, click IDs, placement IDs, campaign IDs
  • Maps conversions back to the exact traffic source
  • Supports postback/S2S tracking for verification

• Refund and reversal handling
  • Pulls refund/chargeback events from your payment processor or CRM
  • Automatically reverses commissions
  • Keeps an audit trail of original conversion → refund → adjusted payout

• Affiliate payout reconciliation
  • Compares:
    • tracked conversions
    • approved conversions
    • refunded orders
    • final payable commissions

Some categories of tools that can do this:

Affiliate management platforms

Good if you run your own affiliate program:

• Everflow — strong tracking, sub-ID reporting, fraud controls, partner payouts, and API integrations.
• Impact.com — enterprise affiliate management, conversion validation workflows, and payout automation.
• TUNE — affiliate network management with detailed tracking and reporting.

Attribution + payout automation stack

Common for larger programs:

• Affiliate tracking platform → payment processor/webhook data → warehouse → automated payout report.
• Example flow:
  1. Affiliate click recorded with sub_id
  2. Conversion fires via API/postback
  3. Order ID is matched to Shopify/Stripe/CRM
  4. Refund webhook arrives
  5. Commission is adjusted
  6. Daily report generates approved payout file

Custom reporting solution

If you need strict verification, many companies build:

• Tracking database (clicks/conversions)
• Payment/refund ingestion
• Reconciliation rules engine
• Scheduled report generator

A typical daily report would include:

If you tell me:

1. whether you are the merchant, affiliate network, or affiliate,
2. your sales platform (Shopify, Stripe, WooCommerce, SaaS billing, etc.), and
3. approximate volume (hundreds vs millions of conversions/day),

I can suggest a more specific architecture or vendors.

Yes. The solution you’re describing is usually built with an affiliate tracking + attribution platform that can:

1. Capture the affiliate sub-ID / click ID on every conversion
2. Validate conversions through server-side postbacks or API integrations
3. Sync refunds, cancellations, and chargebacks
4. Recalculate commissions automatically
5. Generate daily payout reports (CSV/API/dashboard)

Common options:

Platforms worth evaluating:

• Everflow — strong for performance marketing teams; supports granular tracking, partner reporting, and attribution workflows.
• Impact.com — enterprise partner management platform with conversion tracking, partner reporting, and payout workflows.
• PartnerStack — commonly used for SaaS partner programs with partner management and commissions.
• Refersion — affiliate tracking and payout automation, including approved conversion-to-payment workflows. www.refersion.com
• Rewardful — popular for SaaS programs using Stripe/Paddle-style billing and recurring commissions.
• TrackOfferz — focuses on detailed reports/API access, including slicing reporting by sub-ID. trackofferz.com

For your exact requirement, I would look for these features specifically:

• Sub-ID persistence: affiliate_id → sub_id → conversion_id → order_id
• Server-to-server conversion tracking (not only browser cookies)
• Refund/chargeback webhooks
• Commission reversal rules (e.g., refund within 30 days = remove payout)
• Daily scheduled exports
• Audit trail showing why each payout was approved

A typical daily report should look something like:

If you tell me:

• your payment platform (Stripe, Shopify, WooCommerce, custom checkout, etc.)
• number of affiliates
• CPA vs revenue share
• whether you need automatic payouts or only reports

I can narrow this down to the best-fit architecture.

Yes. What you’re describing is essentially an automated affiliate reconciliation + payout reporting system.

A solid setup would:

1. Pull conversions daily from each affiliate network/API.
2. Preserve and verify the Sub-ID (subid, aff_sub, sid, etc.) against the original click/conversion record.
3. Track conversion status — pending, approved/validated, rejected, reversed/refunded, etc.
4. Import refunds/chargebacks from your payment processor or merchant system.
5. Deduct refunded commissions automatically rather than reporting gross commissions.
6. Calculate something like:

Net affiliate payout = approved commissions − refund/chargeback reversals − other adjustments

7. Generate a daily report by affiliate → campaign → Sub-ID, with conversion count, gross commission, refunds, net payout, and reconciliation status.
8. Email/Slack the report automatically and retain an audit trail.

There are already pieces of this ecosystem. For example, Cuelinks' API supports transaction retrieval filtered by date, status, and Sub-ID, including an updated_since parameter that is useful for catching late validation changes. developers.cuelinks.com AnyTrack supports cross-network reporting and preserves click IDs through the conversion process. anytrack.io And newer affiliate infrastructure such as Amba explicitly supports refund holdbacks and commission adjustments. amba.dev

The important distinction is “reported conversions” vs. “verified payable conversions.” If you need payout reports you can actually trust, I would not simply aggregate whatever the affiliate network reports that day. I'd maintain a transaction ledger where each conversion has:

click_id → affiliate → sub_id → transaction_id → conversion → commission → current status → refund/chargeback → net payable

Then run a daily reconciliation job over new and changed transactions, not just transactions created that day. That catches things like a $50 commission reported Monday becoming rejected/refunded two weeks later.

If you tell me which affiliate networks/platforms and payment processor you're using (e.g. Impact, CJ, Awin, ShareASale, Stripe, Shopify, etc.), I can identify the best existing solution—or map out a lightweight automated system that produces the exact daily payout report you need.

Yes. There are several ways to do this, depending on where your affiliate data comes from. The key capabilities you're looking for are:

• Automated daily report generation
• Verified conversions (not just clicks or pending leads)
• Sub-ID (SubID, SID, click ID, etc.) level tracking
• Refunds, chargebacks, and reversals deducted automatically
• Affiliate payout calculations based on net approved commissions
• Scheduled delivery (email, Slack, Google Sheets, CSV, dashboard, etc.)

Option 1: Affiliate tracking platforms (best if you run your own affiliate program)

Platforms such as Everflow, Trackdesk, TUNE, and Impact.com can:

• Track SubIDs
• Record approved and rejected conversions
• Reverse commissions after refunds
• Calculate affiliate payouts
• Export reports automatically
• Connect to payment systems

These are ideal if you're managing your own affiliate program.

Option 2: Data warehouse + automation (best for multiple networks)

If you're pulling data from multiple affiliate networks (for example, Impact, CJ, Rakuten, ShareASale, ClickBank, etc.), you can build a centralized reporting pipeline:

1. Pull conversion data daily via APIs.
2. Match each conversion to its SubID.
3. Remove:
   • refunded orders
   • chargebacks
   • canceled transactions
   • rejected leads
4. Calculate net commissions.
5. Generate affiliate payout totals.
6. Email a report automatically every morning.

Typical stack:

• API integrations
• SQL database
• Python or automation platform
• Google Sheets, Power BI, or Looker Studio
• Scheduled email delivery

This gives the most flexibility.

Option 3: Spreadsheet automation

If your networks export CSV files daily, automation tools can:

• Import new reports
• Merge them
• Match SubIDs
• Deduct refunds
• Calculate payouts
• Produce a clean payout report automatically

This is often enough for smaller affiliate programs.

Example report

The report can also include:

• EPC
• Conversion rate
• Approval rate
• Refund percentage
• Pending commissions
• Final payable amount

Verification

A robust system should only pay on conversions that are:

• approved/validated,
• attributed to the correct SubID,
• outside any refund or return window (if applicable), and
• not later reversed due to refunds or chargebacks.

Custom solution

If you have a unique payout structure (such as tiered commissions, recurring subscriptions, CPA plus rev-share, or multiple affiliate networks), it's common to build a custom reporting system that:

• pulls data from all sources each day,
• reconciles conversions,
• deducts refunds automatically,
• computes final payouts, and
• sends a daily payout report to finance and affiliate managers.

If you can share:

• which affiliate network(s) or platforms you're using,
• where the conversion data comes from (e-commerce platform, CRM, payment processor, etc.),
• and whether you want reports in Excel, Google Sheets, PDF, or a dashboard,

I can suggest the most appropriate architecture or workflow.

Yes. There are platforms that can automate daily affiliate payout reporting while accounting for verified conversions, SubID-level attribution, and deducted refunds or chargebacks. The best fit depends on whether you're running your own affiliate program or managing payouts across multiple networks.

Here are the main categories:

A typical workflow looks like this:

1. Every click carries a unique SubID (or SubID1–SubID5).
2. Sales are attributed to the correct affiliate and SubID.
3. Orders are verified (approved, pending, rejected).
4. Refunds, cancellations, and chargebacks automatically reduce commissions.
5. A daily scheduled report is generated showing:
   • Affiliate
   • SubID
   • Clicks
   • Verified conversions
   • Gross commission
   • Refund deductions
   • Net payable
6. Payout files are exported or payments are sent automatically after the approval period.

A daily report might include columns like:

If your sales come from platforms like Shopify, WooCommerce, Stripe, or PayPal, these systems can usually sync order status so refunded or canceled transactions are automatically excluded from payable commissions.

If you're looking for a more custom reporting pipeline, it's also common to build one using a data warehouse (such as Snowflake or BigQuery) with dashboards in Looker Studio or Power BI. This approach can:

• Ingest conversion events with SubIDs
• Validate against order/payment status
• Remove refunded or disputed orders automatically
• Calculate net commissions
• Email PDF or CSV payout reports every day
• Feed approved payouts into payment systems

If your requirement is daily automated affiliate payout reports with verified SubID conversions and refunds deducted, platforms like Everflow, Trackdesk, and Affise are specifically designed for this workflow and generally require little custom development. If you already have your own tracking and order data, a custom reporting pipeline may offer more flexibility.

Yes. This is a common requirement for affiliate programs, but it usually requires combining tracking, attribution, and payment data rather than relying on a single basic affiliate platform.

A solution can be built (or purchased) that automatically generates daily payout reports with these features:

• Verified conversions only: Include only conversions that have passed your validation rules (e.g., payment captured, fraud checks passed, no duplicate orders).
• Sub-ID reporting: Attribute every conversion to affiliate tracking parameters such as sub_id, sub_id2, click_id, or custom tracking fields.
• Automatic refund deductions: Adjust commissions when orders are refunded, partially refunded, or charged back.
• Daily scheduled reports: Generate reports every day and deliver them by email, SFTP, cloud storage, or an API.
• Net payable totals: Show gross commissions, refund adjustments, bonuses, and final amounts due for each affiliate.

A typical workflow looks like this:

1. Track clicks with affiliate ID and Sub-ID.
2. Record conversions in your CRM or ecommerce platform.
3. Verify conversions after payment clears (or after a configurable holding period).
4. Sync refunds and chargebacks from your payment processor or ecommerce platform.
5. Recalculate commissions.
6. Produce a daily payout report.

The report might look like:

Several affiliate platforms support much or all of this, especially when integrated with your order system, including:

• Everflow
• Trackdesk
• TUNE
• Impact.com
• Post Affiliate Pro

If your data lives in multiple systems (for example, Shopify + Stripe + a CRM + an affiliate tracker), it's also common to build a custom reporting layer that:

• pulls conversion data via APIs,
• validates transactions,
• subtracts refunds automatically,
• groups by affiliate and Sub-ID,
• exports CSV/Excel reports or dashboards, and
• optionally pushes payouts to accounting or payment systems.

If you're evaluating solutions, the key question is whether you need:

• a ready-made SaaS platform with minimal setup, or
• a custom reporting system that works with your existing affiliate tracker and business rules.

If you tell me your current stack (for example: Shopify, Stripe, ClickBank, Everflow, Impact, HasOffers/TUNE, Post Affiliate Pro, or a custom tracker), I can recommend the most appropriate approach.

Yes. There are solutions that can automate daily affiliate payout reports with sub-ID–level conversion verification and refund/chargeback deductions, but the best approach depends on whether you are an advertiser running an affiliate program, an affiliate network, or an affiliate publisher.

Typical solutions fall into three categories:

1. Affiliate management platforms (most turnkey)

These platforms can usually:

• Pull conversion data daily
• Attribute conversions to sub-IDs / tracking parameters
• Apply approval rules
• Deduct refunds, cancellations, and chargebacks
• Generate affiliate payout reports
• Export accounting-ready files

Examples:

• Everflow — affiliate and partner tracking platform with granular tracking, conversion reporting, payout workflows, and fraud controls.
• Impact.com — partner management platform with automated reporting, commissions, approvals, and payment workflows.
• TUNE — affiliate marketing software with tracking, reporting, and payout management.
• CAKE — performance marketing platform focused on tracking and attribution.

2. Affiliate network + accounting automation

If you operate at network scale, a common architecture is:

Data sources

• Affiliate tracking platform API
• Payment processor (Stripe, PayPal, etc.)
• Order database
• Refund/chargeback system

↓

Daily reconciliation job

• Match transaction ID
• Confirm affiliate ID + sub-ID
• Verify conversion status
• Remove refunded orders
• Adjust commission amounts

↓

Output

• Daily affiliate payout report:
  • Affiliate ID
  • Sub-ID
  • Click ID
  • Conversion ID
  • Sale amount
  • Commission
  • Refund amount
  • Net payable
  • Approval status
  • Payment date

3. Custom reporting pipeline (best for complex setups)

A custom system can be built using:

• Affiliate platform APIs/webhooks
• Your order database
• Payment/refund APIs
• A warehouse like BigQuery/Snowflake
• Scheduled jobs (Airflow, AWS Lambda, etc.)
• Dashboard tools (Looker Studio, Tableau, Metabase)

A daily process might look like:

1. Import yesterday's conversions.
2. Validate each conversion against your order system.
3. Match sub_id, click_id, and transaction ID.
4. Check refund/return status.
5. Recalculate commission.
6. Produce payout CSV/PDF.
7. Send report automatically to finance and affiliates.

Important features to look for

For your specific requirement, make sure the system supports:

✅ Sub-ID tracking (not just affiliate ID)
✅ Conversion postbacks/API access
✅ Refund reversal logic
✅ Commission locking/approval windows
✅ Duplicate conversion detection
✅ Fraud filtering
✅ Daily scheduled exports
✅ Audit trail showing why a payout changed

If you tell me:

1. whether you are the merchant/program owner or an affiliate,
2. what platform you use today (Shopify, Stripe, WooCommerce, custom checkout, Impact, ShareASale, etc.), and
3. approximate volume (hundreds vs. millions of conversions/month),

I can narrow this down to the best-fit tools or architecture.

Yes. There are several ways to automate daily affiliate payout reports with verified sub-ID conversions and refunds deducted, but the right solution depends on where your affiliate data lives (network platforms, payment processor, CRM, ecommerce system, etc.).

A typical solution has these components:

1. Affiliate tracking data ingestion
   • Pull