ChatGPT answers, unedited

Yes. For a student-run organization with rotating volunteers, there are a few useful free approaches, but the key distinction is whether you want individual team mailboxes or a shared inbox.

Best free options

• zoho.com — probably the clearest fit. Its current free plan supports up to 5 users, with 5 GB per user and one custom domain, although the free plan is only available in some regions. Zoho Zoho

• Example: president@schoolorg.org, treasurer@schoolorg.org, events@schoolorg.org
• Good if each officer needs their own login/mailbox.
• Zoho also supports organization groups/distribution lists. Zoho
• Google Groups + existing free Gmail accounts — useful if you mainly need a shared organizational address rather than five separate organizational mailboxes. You can have something like club@... distribute incoming messages to several volunteers. This doesn't give each volunteer a custom-domain mailbox for free, though.
• Microsoft Outlook/Groups — Microsoft has free personal Outlook accounts, but Microsoft 365's organizational/team email features generally aren't available as a genuinely free multi-user custom-domain service, so I wouldn't choose it if "zero cost" is a hard requirement.

One important question

If by "multiple users/team seats" you mean:

5–10 volunteers should be able to log into the same organization@gmail.com-type inbox and see/reply to messages

that's a shared inbox/helpdesk requirement, which is different from simply having 5 email accounts.

If you tell me roughly how many volunteers need access (e.g. 5, 10, 20+) and whether you have a custom domain (yourorg.org), I can give you the best free setups for that situation.

Yes. For a student-run organization, there are a few genuinely free options, but they solve slightly different problems.

1. Zoho Mail — probably the simplest student-org option

zoho.com offers a free plan with 5 user accounts, 5 GB per user, custom-domain hosting, and 2FA. Zoho Zoho

So you could have:

• president@yourorg.org
• vicepresident@yourorg.org
• treasurer@yourorg.org
• secretary@yourorg.org
• outreach@yourorg.org

Each person gets their own login, rather than everyone sharing one password.

Catch: the free plan is limited to 5 users, and availability of the free plan varies by region. Zoho

2. Google Workspace for Nonprofits — potentially much better if you qualify

If your organization can qualify for Google for Nonprofits, Google currently offers Google Workspace for Nonprofits at no charge, including custom email, Drive, Calendar, Docs, Meet, shared drives, and centralized administration. It can support up to 2,000 users. Google Help

google.com

This is particularly attractive if your organization has lots of volunteers and needs accounts that can be handed off each academic year.

One important distinction: being a student organization doesn't automatically mean you qualify as a nonprofit. Your university may also have its own Google/Microsoft system that is available to student organizations.

3. HubSpot — good if you mean a shared team inbox

hubspot.com has a free shared-inbox capability where multiple people can view and respond to team email, assign conversations, and see who has handled messages. HubSpot

The limitation is that the free version is quite small—current comparisons put it at 2 users and 1 shared inbox. Drag

So it's useful for something like contact@studentorg.org, but less useful if you want 10 volunteers to have individual organization accounts.

4. Gaggle Mail — excellent for a volunteer mailing list

gaggle.email is free for up to 200 members, with unlimited groups. Members use their existing Gmail/Outlook/etc. accounts, so you don't have to create accounts for everyone. Gaggle Gaggle Mail

For example:

volunteers@yourorg.gaggle.email

could distribute messages to everyone on the volunteer team.

However, it's not really an organizational email-hosting solution: the free plan doesn't provide a custom domain, and there are restrictions on sending directly from your own inbox. Gaggle Mail Help Center

What I'd consider for a student organization

If you mean "We have 10–30 student volunteers and want several people to manage organizational email", I'd look at these in this order:

1. Google Workspace for Nonprofits — if your organization qualifies.
2. Your university's existing Google/Microsoft system — often overlooked and potentially completely free to student organizations.
3. Zoho Mail — if you need a small number of actual organizational accounts.
4. Gaggle Mail — if the main need is distributing messages to a large volunteer group.
5. HubSpot — if the main need is managing a shared contact@... inbox rather than giving everyone an email account.

*Google's 2,000-user figure is the current limit stated for the Google Workspace for Nonprofits edition, not the ordinary free Gmail/Google Workspace offering. Google Help

If you tell me roughly how many volunteers/officers you have (e.g. 5, 15, 50) and whether you already own a domain like yourorg.org, I can narrow this down to the 2–3 options that actually fit.

This is particularly attractive if your organization has lots of volunteers and needs accounts that can be handed off each academic year.

One important distinction: being a student organization doesn't automatically mean you qualify as a nonprofit. Your university may also have its own Google/Microsoft system that is available to student organizations.

3. HubSpot — good if you mean a shared team inbox

hubspot.com has a free shared-inbox capability where multiple people can view and respond to team email, assign conversations, and see who has handled messages. HubSpot

The limitation is that the free version is quite small—current comparisons put it at 2 users and 1 shared inbox. Drag

So it's useful for something like contact@studentorg.org, but less useful if you want 10 volunteers to have individual organization accounts.

4. Gaggle Mail — excellent for a volunteer mailing list

gaggle.email is free for up to 200 members, with unlimited groups. Members use their existing Gmail/Outlook/etc. accounts, so you don't have to create accounts for everyone. ww.gaggle.email gaggle.email

For example:

volunteers@yourorg.gaggle.email

could distribute messages to everyone on the volunteer team.

However, it's not really an organizational email-hosting solution: the free plan doesn't provide a custom domain, and there are restrictions on sending directly from your own inbox.

What I'd consider for a student organization

If you mean "We have 10–30 student volunteers and want several people to manage organizational email", I'd look at these in this order:

Yes. For a student-run organization with rotating volunteers, there are a few genuinely free options, but they solve slightly different problems.

1. Google Workspace for Nonprofits — potentially the strongest fit

If your organization is eligible for Google for Nonprofits, Google offers Workspace at no charge, including custom organizational email, Calendar, Drive, Docs, Meet, and centralized administration. Google currently says the nonprofit edition can support up to 2,000 users. Google Help

For example, you could have:

• president@organization.org
• treasurer@organization.org
• events@organization.org
• volunteers@organization.org

This is particularly useful when volunteers graduate or leave because the organization can retain control of the accounts rather than having everything tied to someone's personal Gmail.

google.com

Important: eligibility is based on Google's nonprofit requirements; simply being a student organization doesn't necessarily qualify.

2. Zoho Mail Free — good if you only need a few people

Zoho currently offers a free plan for up to 5 users, with a custom domain and 5 GB of mail storage per user. The free tier is web-only and doesn't include IMAP/POP/ActiveSync. Zoho Zoho

So if you have, say, a president, vice president, secretary, treasurer, and communications lead, this could work without paying anything.

zoho.com

3. Gaggle Mail — excellent for a volunteer mailing group

Gaggle Mail is different: it isn't really individual organizational mailboxes. Its free plan supports up to 200 members and unlimited groups, with everyone participating through their existing email accounts. Gaggle Gaggle Mail

For example:

student-org@gaggle.email

could reach 50 volunteers, and replies can go back to the group. That's useful for committee/volunteer coordination, but it isn't a replacement for president@yourorg.org accounts.

gaggle.email

What I'd look at for a student organization

If your goal is "10–50 student volunteers should each have an organizational account", I'd first investigate Google Workspace for Nonprofits if you have nonprofit eligibility.

If you only need 2–5 officers to have official email addresses, Zoho Mail Free is much simpler.

If what you really want is one shared email address that distributes messages among volunteers, Gaggle Mail is worth considering.

One important distinction: "multiple users" and "shared inbox/team seats" aren't the same thing. If you tell me something like "we have 20 volunteers, want @ourorg.org, and need everyone to access shared inboxes like info@ and events@", I can narrow this down to the free options that actually support that setup.

Yes. If you mean one organization email address (e.g. president@... or volunteers@...) that several volunteers can access, there are some genuinely free options.

Best options

Maxdesk is unusual because its $0 plan advertises unlimited agents, with everyone working from the same shared inbox. Maxdesk

For a student organization, I'd narrow it down this way:

• Need 5–50 volunteers to access the same inbox: Maxdesk is worth looking at first.
• Only 2–3 officers need to manage email: Zoho Desk or Smailor are simpler choices.
• Mostly sending announcements to volunteers/members: Gaggle Mail is probably a better fit; its free plan supports up to 200 members and unlimited groups. Gaggle Gaggle Mail
• Already using Google Workspace: Google Groups/Collaborative Inbox can provide a free shared workflow, although it is less sophisticated than dedicated help-desk software. Drag

One important distinction: if by "multiple users" you mean each volunteer gets their own individual email account (e.g. alex@organization.org, sam@organization.org) rather than everyone sharing contact@organization.org, the choices are different. Free custom-domain email with multiple individual mailboxes is much harder to find.

If you tell me roughly how many volunteers need access (e.g. 5, 20, 100) and whether you need individual email accounts or just a shared inbox, I can give you the best 2–3 choices.

For a student-run organization with volunteers, the best free email option depends on whether you need:

• a shared inbox (e.g., contact@club.org that multiple officers manage),
• a group mailing list (e.g., announcements to volunteers),
• or actual separate team accounts/seats.

Here are the strongest free options:

My recommendations by use case

1. Club/organization announcements → Google Groups or Gaggle Mail

Good for:

• volunteer lists
• officer discussions
• event announcements
• onboarding new members

gaggle.email is especially aimed at groups and nonprofits; its free plan allows up to 200 members. Gaggle Mail Gaggle

2. One public email address multiple volunteers answer → Maxdesk

Example:

• volunteer@organization.org
• events@organization.org

A team can assign and track incoming messages rather than having everyone share a password. Maxdesk

3. If you need free professional email addresses like:

• president@club.org
• treasurer@club.org
• info@club.org

Free plans are much harder to find. Most providers charge for custom-domain mailboxes. A common workaround is:

• use a free domain forwarding service (if available),
• forward to volunteers' Gmail accounts,
• use aliases instead of separate mailboxes.

For a typical student organization, I would choose:

1. Google Groups → simplest for volunteer communication
2. Gaggle Mail → best free nonprofit/club-style group email
3. Maxdesk → best if you receive lots of public inquiries and need shared responsibility

If you tell me whether you need custom domain email (@yourclub.org), a shared inbox, or just a volunteer mailing list, I can narrow it down.

Yes. For a student-run organization with volunteers, there are a few genuinely free options, but the best choice depends on whether you want individual organization email accounts or a shared team inbox.

Best free options

1. Google Workspace for Nonprofits — my first choice

If your organization is an eligible nonprofit, Google offers Google Workspace for Nonprofits at no charge, including custom-domain Gmail, Calendar, Drive, Docs, Meet, and centralized user administration. The current nonprofit edition supports up to 2,000 users. Google Help

google.com

This is particularly good for a volunteer organization because you can create accounts such as:

• president@organization.org
• treasurer@organization.org
• events@organization.org
• volunteer@organization.org

…and remove/transfer accounts when student officers graduate.

Caveat: you need to qualify for Google's nonprofit program. If you're simply a student club that isn't an eligible nonprofit, this may not be available.

2. Zoho Mail — best if you're not a nonprofit

Zoho has a free custom-domain email plan for up to 5 users, with 5 GB of mail storage per user. It is genuinely free rather than a temporary trial, although availability of the free plan varies by region. Zoho Zoho

zoho.com

For a student organization with, say, a president, vice president, secretary, treasurer, and communications director, Zoho is probably the simplest free answer.

The big downside is the 5-user ceiling.

3. Gaggle Mail — excellent for lots of volunteers

If by "multiple users" you mean lots of volunteers need to participate in the same email group, rather than everyone needing their own organizational mailbox, Gaggle Mail is interesting.

Its free plan supports up to 200 members and unlimited groups. Everyone uses their existing Gmail/Outlook/etc. account; you don't have to create an account for every volunteer. try.gaggle.email Gaggle Mail

gaggle.email

For example:

board@yourclub.gaggle.email → all board members
volunteers@yourclub.gaggle.email → all volunteers
events@yourclub.gaggle.email → event committee

It's not a replacement for having person@yourorganization.org mailboxes, though.

4. Free shared inboxes

If your main problem is something like "we have one contact@... address and several volunteers need to answer it", look at shared-inbox tools rather than conventional email hosting.

For example, Helpara currently has a free plan for 3 teammates and one shared inbox, while Maxdesk advertises a free shared inbox with unlimited agents. helpara.org Maxdesk

helpara.org
maxdesk.ai

These are useful for addresses like info@, help@, or volunteers@, where multiple people need to see and respond to the same messages.

What I'd choose

For a student organization, I'd rank them:

1. Google Workspace for Nonprofits — if you qualify; by far the most complete.
2. Zoho Mail — if you need ≤5 individual accounts and don't qualify for Google nonprofit pricing.
3. Gaggle Mail — if you have dozens/hundreds of volunteers who just need to participate in group email.
4. Helpara/Maxdesk — if your primary need is a shared contact@ inbox.

One important distinction: "5 free users" and "one inbox shared by 50 volunteers" are very different things. If you tell me roughly how many volunteers you have, how many need their own @organization.org address, and whether you're a registered nonprofit/student club, I can narrow this down to the best 2–3 choices.

Zoho has a free custom-domain email plan for up to 5 users, with 5 GB of mail storage per user. It is genuinely free rather than a temporary trial, although availability of the free plan varies by region. Zoho Zoho

zoho.com

For a student organization with, say, a president, vice president, secretary, treasurer, and communications director, Zoho is probably the simplest free answer.

The big downside is the 5-user ceiling.

3. Gaggle Mail — excellent for lots of volunteers

If by "multiple users" you mean lots of volunteers need to participate in the same email group, rather than everyone needing their own organizational mailbox, Gaggle Mail is interesting.

Its free plan supports up to 200 members and unlimited groups. Everyone uses their existing Gmail/Outlook/etc. account; you don't have to create an account for every volunteer. try.gaggle.email Gaggle Mail

gaggle.email

For example:

board@yourclub.gaggle.email → all board members
volunteers@yourclub.gaggle.email → all volunteers
events@yourclub.gaggle.email → event committee

It's not a replacement for having person@yourorganization.org mailboxes, though.

4. Free shared inboxes

If your main problem is something like "we have one contact@... address and several volunteers need to answer it", look at shared-inbox tools rather than conventional email hosting.

For example, Helpara currently has a free plan for 3 teammates and one shared inbox, while Maxdesk advertises a free shared inbox with unlimited agents. helpara.org maxdesk.ai

For a student-run organization with volunteers, the best free email setup depends on what you mean by “multiple users”:

• Multiple people sharing one inbox (e.g., contact@club.org, president@club.org)
• Multiple individual email accounts/seats (each volunteer gets their own login)
• A group mailing list (one address sends to many volunteers)

Here are good free options:

My recommendations by situation

Small student club (5–30 volunteers)

Use:

• Google Workspace for Nonprofits/Education if you qualify
• Otherwise, create one shared Gmail account plus aliases/groups (simple but less ideal)

Volunteer organization with rotating officers

Use:

• Gaggle Mail for announcements and committee communication Gaggle Email
• A shared inbox tool like HubSpot Team Email or Maxdesk for external messages Maxdesk HubSpot

Organization with a public-facing email

Example: hello@studentorg.org
Look for:

• shared inbox
• assignment/ownership tracking
• ability to remove graduating volunteers easily

For most student-run organizations, I’d choose:

1. Google Workspace Education/Nonprofit if available
2. HubSpot Team Email for a free shared external inbox
3. Gaggle Mail for volunteer coordination

If you mean free email addresses on your own domain (like name@yourclub.org for many volunteers), the options are much more limited.

For a student-run organization with volunteers, the best free email option depends on whether you need:

1. Individual accounts for officers/volunteers (e.g., president@, treasurer@, outreach team members), or
2. A shared inbox/group address (e.g., everyone receives and answers messages sent to club@school.org).

Here are strong free options:

My recommendations by scenario

If you need official officer email addresses

Example:

• president@club.org
• events@club.org
• outreach@club.org

Use Zoho Mail Free. It is one of the few true email hosting services with multiple users at no cost. Zoho

If you have many volunteers who just need announcements

Example:

• 50 volunteers receive updates
• members reply to discussions

Use Gaggle Mail or Google Groups. Gaggle Mail’s free plan is specifically aimed at groups and supports up to 200 members. Gaggle Mail

If everyone needs to answer incoming requests

Example:

• admissions@club.org
• sponsors@club.org
• volunteer@club.org

Use a shared inbox tool such as Maxdesk, or consider a paid nonprofit/student option if you need more advanced collaboration. Maxdesk offers unlimited agents on its free plan. Maxdesk

A practical setup for a student organization

A good zero-cost stack is:

• Zoho Mail Free → 3–5 core officers
• Google Groups/Gaggle Mail → all volunteers and members
• Google Drive → shared documents
• A shared password manager → avoid passing around account passwords

If you have more than ~5 officers or frequent leadership turnover, a Google Workspace for Education/nonprofit program (if eligible through your school) is usually the cleaner long-term solution.

Yes. For a student-run organization, there are a few genuinely useful $0 options, but the best choice depends on whether you want individual accounts (e.g., alice@org.org) or a shared team inbox (e.g., hello@org.org).

Best free options

*Gaggle gives you addresses like yourgroup@gaggle.email, rather than hosting your own domain. It supports unlimited groups and up to 200 members on its free plan. Gaggle Mail

🥇 My recommendation: Zoho Mail

zoho.com is probably the best fit if you're a small student organization that owns a domain.

Its current free plan provides:

• Up to 5 users
• 5 GB per user
• A custom domain such as president@yourorg.org
• No payment required
• Web/mobile access
• Organization-level administration

The major catch is that the free plan doesn't include IMAP/POP/ActiveSync, so users generally need to use Zoho's web/mobile apps. Zoho also says the free plan is available only in selected data centers/regions. Zoho Zoho

For something like:

• president@
• vicepresident@
• treasurer@
• secretary@
• events@

…Zoho is a very good $0 solution.

If you have lots of volunteers

If the goal is 20–200 volunteers all receiving messages, rather than giving every volunteer their own mailbox, Gaggle Mail is particularly interesting. Its free plan supports up to 200 members, unlimited groups, and unlimited messages. Gaggle Mail

For example:

volunteers@yourgroup.gaggle.email → delivers to all volunteers.

If you specifically need a shared inbox

If you want something like:

contact@schoolorganization.org
Everyone can see incoming messages, reply, assign them, and avoid two people responding simultaneously.

Then look at Maxdesk. Its current free offering advertises unlimited agents at $0, with one shared inbox and features such as assignment, statuses, internal notes, and automations. Maxdesk

Bottom line: For a student organization, I'd choose Zoho Mail if you need 2–5 official organizational email accounts, Gaggle Mail if you need to communicate with a large volunteer membership, and a shared-inbox product like Maxdesk if several people need to jointly manage contact@/info@.

If you tell me roughly how many volunteers you have (e.g. 5, 20, 100) and whether you already own a domain, I can narrow this down to the best 2–3 options.

For a student-run organization with volunteers, the best free email option depends on whether you need individual inboxes (e.g., president@org.org, treasurer@org.org) or just a shared team address (e.g., volunteers@org.org).

Here are the strongest free options:

My recommendation for a student organization

If you have a school-affiliated or registered nonprofit organization

Use Google Workspace for Nonprofits. It is usually the best fit because you can create accounts like:

• president@yourorg.org
• outreach@yourorg.org
• events@yourorg.org
• volunteers@yourorg.org

and transfer ownership when leadership changes. Google Help

If you are a small club (3–5 officers)

Use Zoho Mail Free. It is one of the few true free options that gives multiple users on a custom domain. Zoho

If you mainly need volunteer announcements

Use a shared mailing list tool like Gaggle Mail alongside your normal email. It works well for committees, volunteers, and alumni groups. Gaggle Mail

A setup many student organizations use:

• Google Workspace for Nonprofits → officer accounts + documents
• A shared group address (Google Groups/Gaggle Mail) → all volunteers
• Shared Drive → keep files owned by the organization, not graduating students

If you tell me whether this is a college club, high school organization, nonprofit, or informal volunteer group and roughly how many people need inboxes, I can narrow it down.

If you mainly need volunteer announcements

Use a shared mailing list tool like Gaggle Mail alongside your normal email. It works well for committees, volunteers, and alumni groups.

A setup many student organizations use:

For a student-run organization with volunteers, the best free email option depends on whether you mean:

1. A shared organization mailbox (e.g., president@club.org that multiple volunteers access),
2. Individual team email accounts (each officer gets their own inbox), or
3. Newsletter/announcement email (sending to members).

Here are the strongest free options:

My recommendations for a volunteer student organization

Best overall: Zoho Mail

Use this if you want:

• clubname.org email addresses
• 3–5 officer accounts
• a professional-looking email system
• low maintenance

Example:

• president@club.org
• events@club.org
• outreach@club.org
• treasurer@club.org

The free plan limitation is usually enough for a small student org. Zoho

Best for rotating volunteers: a shared inbox tool

If many volunteers answer the same messages (events, sponsors, questions), a shared inbox like Maxdesk may fit better because people can see who is handling each message. Maxdesk

Best if your university provides it

Ask your student activities office or IT department whether your organization can get:

• a Google Workspace account
• Microsoft 365 group/shared mailbox
• an official student-org email alias

Those are usually the cleanest solutions because graduating officers can hand over access.

Setup I would use for a typical club

• 1 shared address: info@club.org
• 3–5 individual officer accounts
• A shared Google Drive/OneDrive folder for documents
• A password manager for account handoff

If you tell me whether you need custom domain email (yourclub.org) or just free Gmail/Outlook accounts, and roughly how many volunteers need access, I can narrow it down.

Yes. For a student-run organization with rotating volunteers, there are a few genuinely useful free options—but they solve slightly different problems.

🥇 Best choice: Google Workspace for Nonprofits

If your organization qualifies for Google for Nonprofits, this is by far the most compelling option. Google currently says its nonprofit edition is free, supports up to 2,000 users, and includes custom organizational email, Calendar, Drive, Docs, Meet, shared drives, and centralized administration. Google Help

That is particularly good for a student organization because you can give each officer/volunteer their own account:

• president@yourorg.org
• treasurer@yourorg.org
• events@yourorg.org
• volunteer1@yourorg.org

Then when someone graduates, you can remove their access rather than having the organization's email tied to their personal Gmail.

google.com

🥈 Best if you're not a registered nonprofit: Zoho Mail

Zoho Mail has a free plan for up to 5 users, with 5 GB per user and one custom domain. The catch is that the free plan is web-only and isn't available in every region. Zoho Zoho

For a student org with, say, a president, VP, treasurer, secretary, and communications officer, this could be enough.

zoho.com

If you mainly need one shared info@ inbox

That's a different problem from giving everyone individual organizational accounts.

HubSpot's free shared inbox can let a small team manage a common team email and see/reply to conversations together. However, current comparisons put the free shared-inbox offering at 2 users, so it's less attractive once you have a larger volunteer team. HubSpot Drag

hubspot.com

Gaggle Mail is interesting for volunteer organizations because it allows a nonprofit group email with up to 200 members for free. But it's a mailing-list/group-email system, not 200 individual @yourorg.org mailboxes. Gaggle Mail

My recommendation for a student organization

I'd choose:

1. Google Workspace for Nonprofits — if you qualify.
2. Zoho Mail Free — if you're a small team of ≤5 and don't qualify for Google nonprofit benefits.
3. Google Groups/Gmail shared arrangements — if what you really need is a shared info@ address rather than individual accounts.
4. Gaggle Mail — if your main need is communicating with a large volunteer membership.

One important distinction: if by "multiple users/team seats" you mean 10–30 volunteers all need to log into the same president@ or info@ mailbox, that's a shared inbox problem. If you mean each volunteer needs their own organizational email address, that's email hosting/user accounts. The best free solution is different for those two cases.

If you tell me roughly how many volunteers/officers need email (e.g. 5, 15, 50) and whether you have your own domain, I can narrow it down to the best 2–3 options.

zoho.com

If you mainly need one shared info@ inbox

That's a different problem from giving everyone individual organizational accounts.

HubSpot's free shared inbox can let a small team manage a common team email and see/reply to conversations together. However, current comparisons put the free shared-inbox offering at 2 users, so it's less attractive once you have a larger volunteer team. hubspot.com dragapp.com

hubspot.com

Gaggle Mail is interesting for volunteer organizations because it allows a nonprofit group email with up to 200 members for free. But it's a mailing-list/group-email system, not 200 individual @yourorg.org mailboxes.

My recommendation for a student organization

I'd choose:

Yes. For a student-run organization with volunteers, there are a few genuinely useful free options, but they solve slightly different problems.

My strongest recommendation: Zoho Mail

If you mean something like:

• president@yourorg.org
• treasurer@yourorg.org
• events@yourorg.org
• outreach@yourorg.org
• volunteer@yourorg.org

with five different volunteers each having their own login, zoho.com is probably the cleanest free option.

As of September 2026, Zoho's free plan supports up to 5 users, 5 GB per user, and one custom domain, although the free plan is web-only and isn't available in every region. Zoho Zoho

One important limitation: if you have more than five volunteers, Zoho's free tier won't cover everyone. Their paid Mail Lite plan starts at about $1/user/month annually, and Zoho notes that nonprofits/charities may qualify for special pricing. Zoho

If you actually want a shared volunteer inbox

If the goal is more like:

"We have 10 volunteers, and whoever is on duty should be able to answer info@ourorg.org."

then HubSpot's free shared inbox is more interesting. It is designed specifically for multiple people to work from shared team email addresses, with routing and visibility into who is handling conversations. HubSpot

You could keep individual volunteers on their existing Gmail/Outlook accounts while having them collaborate on info@, events@, etc.

One thing I'd check before choosing

If your student organization is officially affiliated with a university, ask your university IT department first. You may already have access to Google Workspace for Education or Microsoft 365 at no cost, which can be substantially better than trying to assemble a free email system yourself.

If you tell me roughly how many volunteers you have (e.g. 5, 10, 20, 50) and whether you already own a domain, I can narrow this down to the best 2–3 setups.

Yes. For a student-run organization with volunteers, I’d focus on tools that let volunteers have their own logins while everyone can work from a shared address like info@, support@, or president@.

Here are the strongest genuinely free options I found as of September 2026:

My recommendation

If you have 3–5 active volunteers: I'd pick Help Scout. Its current free plan provides one shared inbox for up to 5 users, with a limit of 100 contacts per month. Help Scout Hiver

docs.helpscout.com

If you have more than 5 volunteers and have someone comfortable with technical setup: FreeScout is particularly interesting. It's open-source/self-hosted and supports unlimited agents and mailboxes, so you aren't paying per volunteer. The tradeoff is that your organization has to host and maintain it. Drag

If you already use Gmail/Google Workspace: I'd first look at Google's shared-inbox options rather than introducing another system. Gmail delegation is free, while Google's newer native shared-inbox functionality has been rolling out during 2026. Drag

One important distinction

If by "multiple users/team seats" you mean multiple people each need their own email address—for example:

• alex@organization.org
• sam@organization.org
• treasurer@organization.org

—that's different from a shared inbox such as info@organization.org where several volunteers log in and handle the same messages.

If you tell me (1) number of volunteers, (2) whether you need individual @yourorg.org addresses, and (3) whether you already have Google Workspace, I can narrow this down to the best $0 setup for your organization.

docs.helpscout.com

If you have more than 5 volunteers and have someone comfortable with technical setup: FreeScout is particularly interesting. It's open-source/self-hosted and supports unlimited agents and mailboxes, so you aren't paying per volunteer. The tradeoff is that your organization has to host and maintain it. dragapp.com

If you already use Gmail/Google Workspace: I'd first look at Google's shared-inbox options rather than introducing another system. Gmail delegation is free, while Google's newer native shared-inbox functionality has been rolling out during 2026.

One important distinction

Yes. For a student-run organization with volunteers, there are a few genuinely useful free options—but they solve slightly different problems.

🥇 Best fit: Zoho Mail

zoho.com

Zoho currently offers a free plan for up to 5 users, with 5 GB of mail storage per user and hosting for one custom domain. Zoho Zoho

For example, your organization could have:

• president@yourorg.org
• vicepresident@yourorg.org
• treasurer@yourorg.org
• events@yourorg.org
• contact@yourorg.org

Each volunteer gets their own login, rather than everyone sharing one password.

Important catch: the free tier is web-only; IMAP/POP/ActiveSync aren't included. Zoho

If you need a shared info@ inbox

Free Gmail can work surprisingly well if you don't need custom-domain hosting. A personal Gmail account can have up to 10 delegates, who can read, send, and delete mail without sharing the password. Google Help

That's good for something like:

studentorg@gmail.com

with 5–10 volunteers managing it.

However, I wouldn't recommend giving volunteers the organization's primary Google account password.

ImprovMX is interesting for student organizations

improvemx.com

If you already own yourorg.org, ImprovMX's free plan gives you 25 aliases and forwarding, so you can create addresses such as president@, events@, and contact@ and forward them to volunteers. ImprovMX

The downside is that it's primarily forwarding, not a full email mailbox. So I'd consider it a supplement to Zoho rather than a replacement.

What I'd choose

For a volunteer organization, I'd rank them:

1. Zoho Mail Free — best if you need individual accounts + your own domain.
2. Gmail + delegation — best if you just need one shared organizational inbox.
3. Zoho + ImprovMX — potentially excellent if you want lots of organizational aliases while keeping costs at $0.
4. Brevo — only if by "email software" you mean newsletters/mass email. Its free plan currently allows only one user, so it's not a good team-mailbox solution. Brevo Help Brevo Help

If you tell me how many volunteers need access (e.g. 5, 10, 20) and whether you already own a domain, I can narrow this down to the best free setup.

Free Gmail can work surprisingly well if you don't need custom-domain hosting. A personal Gmail account can have up to 10 delegates, who can read, send, and delete mail without sharing the password. support.google.com

That's good for something like:

studentorg@gmail.com

with 5–10 volunteers managing it.

However, I wouldn't recommend giving volunteers the organization's primary Google account password.

ImprovMX is interesting for student organizations

Yes. For a student-run organization, there are a few genuinely useful free options, but they differ depending on whether you mean individual accounts for volunteers or one shared inbox that several volunteers can manage.

Best free options

*HubSpot's free shared inbox is part of its CRM/team-email functionality rather than providing each volunteer with a separate hosted mailbox. HubSpot

🥇 I'd pick Zoho Mail

zoho.com

Zoho currently offers a free plan for up to 5 users, with 5 GB of mailbox storage per user and hosting for one custom domain. It's specifically designed for organizational email rather than being a consumer Gmail-style account. Zoho Zoho

For example, you could have:

• president@yourorg.org
• treasurer@yourorg.org
• events@yourorg.org
• volunteer@yourorg.org
• info@yourorg.org

That makes it particularly attractive for a student organization where leadership changes every year.

Important catch: the free plan is limited to 5 users and is only available in certain Zoho data centers/regions. Zoho Zoho

If you have more than 5 volunteers

I'd look at HubSpot's shared inbox if what you really need is something like:

contact@organization.org → several volunteers can see incoming messages, assign them to each other, and reply without stepping on each other.

HubSpot explicitly supports multiple team members viewing, managing, replying to, and routing conversations from a shared inbox on its free offering. HubSpot

Missive is another nice option, but its free tier is only 3 users and 2 shared accounts, with 15 days of message history. HubSpot Marketplace

One important distinction

If you tell me how many volunteers you have (e.g. 5, 10, 20+) and whether you want individual addresses (alex@...) or one shared address (info@...), I can give you the best 3–5 free setups, including options specifically suited to nonprofits/student organizations.

Yes. For a student-run organization with rotating volunteers, there are a few good options, but the distinction between real mailboxes and email forwarding/shared addresses matters.

My picks

1. Zoho Mail — best straightforward free option

Zoho currently offers a forever-free plan for up to 5 users, with one custom domain and 5 GB of mail storage per user. The catch is that the free plan is web-only—IMAP/POP/ActiveSync aren't included—and availability of the free tier depends on region/data center. Zoho Zoho

For example, you could have:

• president@yourorg.org
• vicepresident@yourorg.org
• treasurer@yourorg.org
• events@yourorg.org
• communications@yourorg.org

This is probably the easiest solution if you have 2–5 volunteers who each need their own login.

2. Google Workspace for Nonprofits — potentially by far the best

If your organization qualifies for Google for Nonprofits, Google currently provides Workspace for Nonprofits at no charge, including custom email, Calendar, Drive, Docs, Meet, and centralized administration. It supports up to 2,000 users. Google Help

That's particularly attractive for a student organization because volunteers can get individual accounts while the organization retains control when leadership changes.

The important caveat is that eligibility depends on your organization's nonprofit status and Google's requirements. If you're simply a student club under a university rather than an independent nonprofit, you may need to go through the university instead.

3. ImprovMX — great if you don't actually need individual inboxes

The free plan supports one domain and 25 aliases, with up to 500 forwarded messages/day. ImprovMX

So you could have:

contact@yourorg.org → forwards to 4 volunteers
president@yourorg.org → forwards to the president
events@yourorg.org → forwards to the events coordinator

But this isn't really a multi-user mailbox system. It's email forwarding, so I wouldn't choose it if everyone needs an organizational inbox from which they can independently send and manage mail. ImprovMX

One option I'd not choose now

Migadu used to be a fantastic free choice for clubs, because it allowed multiple mailboxes under one domain. However, its free plan has been discontinued. Its cheapest current Micro plan is $19/year, although Migadu specifically advertises discounts for students and nonprofits. Migadu

Bottom line

For a typical student organization, I'd rank them:

1. Google Workspace for Nonprofits — ⭐⭐⭐⭐⭐ if you're eligible
2. Zoho Mail Free — ⭐⭐⭐⭐ for ≤5 volunteers
3. ImprovMX Free — ⭐⭐⭐ if you mainly need shared/forwarding addresses
4. Migadu — ⭐⭐⭐⭐ if a small annual cost is acceptable

One important question is whether you need 5–20 volunteers to have their own individual @organization.org accounts, or whether you mainly need 2–3 shared addresses like info@, president@, and events@. The best free setup is quite different between those two cases.

That's particularly attractive for a student organization because volunteers can get individual accounts while the organization retains control when leadership changes.

The important caveat is that eligibility depends on your organization's nonprofit status and Google's requirements. If you're simply a student club under a university rather than an independent nonprofit, you may need to go through the university instead.

3. ImprovMX — great if you don't actually need individual inboxes

The free plan supports one domain and 25 aliases, with up to 500 forwarded messages/day. ImprovMX

So you could have:

contact@yourorg.org → forwards to 4 volunteers
president@yourorg.org → forwards to the president
events@yourorg.org → forwards to the events coordinator

But this isn't really a multi-user mailbox system. It's email forwarding, so I wouldn't choose it if everyone needs an organizational inbox from which they can independently send and manage mail. improvmx.com

One option I'd not choose now

Migadu used to be a fantastic free choice for clubs, because it allowed multiple mailboxes under one domain. However, its free plan has been discontinued. Its cheapest current Micro plan is $19/year, although Migadu specifically advertises discounts for students and nonprofits.

Bottom line

For a typical student organization, I'd rank them:

Yes. For a student-run organization with rotating volunteers, the main thing to distinguish is:

1. Multiple individual mailboxes — e.g. president@org.org, treasurer@org.org, events@org.org.
2. A shared/team inbox — several volunteers can access and respond to the same address.
3. Team seats — each volunteer gets their own account under the organization.

Best free options

🥇 My pick: Zoho Mail

For an independent student organization, Zoho Mail is probably the cleanest free option. Its current free plan supports up to 5 users, with 5 GB of mail storage per user, and lets you host one custom domain. The catch is that the free tier is webmail-only—IMAP/POP/ActiveSync aren't included—and Zoho says the free plan is available only in certain data centers/regions. Zoho Zoho

For example, you could create:

• president@yourorg.org
• vicepresident@yourorg.org
• treasurer@yourorg.org
• secretary@yourorg.org
• events@yourorg.org

That works particularly well when leadership changes every year because you can transfer the appropriate account to the incoming officer.

zoho.com

If you have more than 5 volunteers

I'd actually consider not giving every volunteer a separate email account. Instead, use a few organizational addresses such as:

• info@
• events@
• membership@
• finance@

and give only the officers who need administrative access individual accounts.

If your school provides Google Workspace for Education or Microsoft 365 Education, that's potentially much better: you may be able to get a large number of organizational accounts through the university at no cost to the student organization.

If you tell me roughly how many volunteers you have (e.g. 5, 10, 25, 50+) and whether you already own a domain, I can narrow this down to the best 2–3 choices.

Yes. For a student-run organization with rotating volunteers, there are a few genuinely useful free options. The best choice depends on whether you mean individual email accounts or a shared team inbox.

🥇 Best if you're eligible: Google Workspace for Nonprofits

Google offers Google Workspace for Nonprofits at no charge to qualifying organizations. It supports up to 2,000 users, custom organizational email, shared calendars, Drive, Docs, Meet, and centralized user administration. Google Help

This is particularly good for a student organization because you can give each officer/volunteer their own account:

• president@yourorg.org
• treasurer@yourorg.org
• events@yourorg.org
• volunteers@yourorg.org

…and remove access when someone graduates.

google.com

Important: eligibility depends on the organization being recognized as an eligible nonprofit. A university student club isn't automatically eligible simply because it's student-run.

🥈 Best simple free option: Zoho Mail

Zoho currently offers a forever-free plan for up to 5 users, with 5 GB per user and hosting for one domain. The major catch is that the free tier is web-only and isn't available in every region. Zoho Zoho

So if your organization has 3–5 core officers, this can work very well:

president@club.org
secretary@club.org
treasurer@club.org
outreach@club.org
events@club.org

zoho.com

For a shared volunteer address: Gaggle Mail

Gaggle Mail is a different model. Rather than giving everyone their own mailbox, you create something like volunteers@... and have members participate through their existing Gmail/Outlook accounts.

Its free plan supports up to 200 members, although it has restrictions such as no custom domain and no direct-from-inbox sending. Gaggle Gaggle Mail Help Center

try.gaggle.email

If you need an actual shared inbox

If what you really want is:

board@club.org → several volunteers can see it, assign messages, leave internal notes, and reply without sharing a password

then you're looking for a shared inbox/help-desk, rather than ordinary email hosting.

HubSpot has a free shared inbox, but the free tier is really designed for a very small team. HubSpot Drag

For technically inclined students, FreeScout is another interesting option: it's free/open-source, can have unlimited agents and mailboxes, but you have to host and maintain it yourself. Drag

What I'd choose for a student organization

If you're a university club rather than a legally registered nonprofit:

1. Zoho Mail — best straightforward free option for up to 5 actual accounts.
2. Gaggle Mail — best if you mainly need a volunteer mailing list.
3. FreeScout — best if you have someone technical and need a true shared inbox.
4. University-provided Google/Microsoft accounts — potentially even better if your school already provides them.

If you're an eligible nonprofit: I'd strongly favor Google Workspace for Nonprofits, because the 2,000-user ceiling makes volunteer turnover much easier to manage. Google Help

If you tell me (a) how many volunteers/officers need access, (b) whether you have your own domain, and (c) whether you want individual inboxes or one shared info@... inbox, I can narrow this down to the best 2–3 options.

So if your organization has 3–5 core officers, this can work very well:

president@club.org
secretary@club.org
treasurer@club.org
outreach@club.org
events@club.org

zoho.com

For a shared volunteer address: Gaggle Mail

Gaggle Mail is a different model. Rather than giving everyone their own mailbox, you create something like volunteers@... and have members participate through their existing Gmail/Outlook accounts.

Its free plan supports up to 200 members, although it has restrictions such as no custom domain and no direct-from-inbox sending. try.gaggle.email help.gaggle.email

try.gaggle.email

If you need an actual shared inbox

If what you really want is:

board@club.org → several volunteers can see it, assign messages, leave internal notes, and reply without sharing a password

then you're looking for a shared inbox/help-desk, rather than ordinary email hosting.

HubSpot has a free shared inbox, but the free tier is really designed for a very small team.

Yes. For a student-run organization with rotating volunteers, the best free option I’d look at first is Zoho Mail.

Best options

🥇 Zoho Mail — probably your best fit

Zoho currently offers a Forever Free organizational plan with:

• Up to 5 separate users
• 5 GB mailbox storage per user
• One custom domain
• Admin controls for adding/removing volunteers
• Group/distribution addresses such as info@yourorg.org
• Web access without needing everyone to share one password
• No ads in the mailbox Zoho Zoho

For example, you could have:

• president@studentorg.org
• treasurer@studentorg.org
• events@studentorg.org
• communications@studentorg.org
• volunteer@studentorg.org

And then create role-based addresses/groups so that when a student graduates, you can remove their account and give the incoming volunteer their own account.

Zoho specifically supports distribution lists for addresses such as info@yourdomain.com, with messages delivered to multiple members. Zoho

One important catch: the free plan is currently available only in selected Zoho data centers/regions, so availability can depend on where your organization is registered. Zoho Zoho

If you have more than 5 volunteers

This is where the free options become much less attractive. Zoho's free organizational plan stops at 5 users; adding a sixth moves the organization to a paid plan. Zoho

A useful workaround is to distinguish between people who need their own mailbox and people who only need access to organizational addresses. You may be able to keep the number of actual accounts low and use group addresses for roles.

What I'd recommend for a student organization

If you have 2–5 officers/volunteers who need individual accounts, I'd choose Zoho Mail Free + your organization's domain.

If you tell me roughly how many volunteers you have (e.g. 5, 10, 20, 50) and whether you need shared inboxes like info@..., I can give you the best free setup—including options that aren't technically "email providers" but work very well for volunteer organizations.

Yes. For a student-run organization with rotating volunteers, there are a few good free options—but the best choice depends on whether you mean individual email accounts or a shared team inbox.

1. zoho.com — my top pick

Zoho currently offers a free plan for up to 5 users, with 5 GB of mail storage per user and hosting for one custom domain. The free tier is web-only and isn't available in every region. Zoho Zoho

For example, you could have:

• president@yourorg.org
• treasurer@yourorg.org
• events@yourorg.org
• volunteers@yourorg.org
• communications@yourorg.org

Each person gets their own login, rather than everyone sharing one password.

Big caveat: if you have 10–20 volunteers who all need individual accounts, the free plan isn't enough. You'd need a paid plan or a different setup.

2. missiveapp.com — best for a volunteer team inbox

If your main problem is “multiple volunteers need to manage info@ourorg.org without sharing a password,” Missive is particularly interesting.

Its free tier supports 3 users, with shared-inbox functionality and individual logins. Missive Missive

That's useful for something like:

info@studentorg.org → President + VP + Communications volunteer

Everyone can see the same conversations, coordinate responses, and avoid two people accidentally answering the same person.

The limitation is the 3-user free ceiling.

3. hubspot.com — good if you want a CRM too

HubSpot has a free shared conversations inbox that can connect a team email address and allow multiple users to view and respond to conversations. HubSpot HubSpot Knowledge Base

However, HubSpot's current free account is limited to 2 users, so I wouldn't choose it purely as an email platform for a larger student organization. HubSpot HubSpot

Its advantage is that you also get a free CRM, so it can make sense if you're managing members, sponsors, community contacts, event inquiries, etc.

What I'd recommend for a student organization

If you're trying to minimize cost, I'd rank them:

1. Zoho Mail — if you need individual organizational email accounts and have ≤5 core people.
2. Missive — if you mainly need 3 volunteers collaborating on a shared inbox.
3. HubSpot — if email is part of a larger contact/CRM workflow.
4. School-provided Google Workspace/Microsoft 365 — potentially the best option if your university already provides it.

One important distinction: “multiple users” and “shared email” aren't the same thing. If you tell me something like “we have 15 volunteers, need 2–3 people to access info@..., and want everyone to have their own address”, I can suggest a completely free setup that gets around the 3–5-user limits.

If your main problem is “multiple volunteers need to manage info@ourorg.org without sharing a password,” Missive is particularly interesting.

Its free tier supports 3 users, with shared-inbox functionality and individual logins. Missive Missive

That's useful for something like:

info@studentorg.org → President + VP + Communications volunteer

Everyone can see the same conversations, coordinate responses, and avoid two people accidentally answering the same person.

The limitation is the 3-user free ceiling.

3. hubspot.com — good if you want a CRM too

HubSpot has a free shared conversations inbox that can connect a team email address and allow multiple users to view and respond to conversations.

However, HubSpot's current free account is limited to 2 users, so I wouldn't choose it purely as an email platform for a larger student organization.

Its advantage is that you also get a free CRM, so it can make sense if you're managing members, sponsors, community contacts, event inquiries, etc.

What I'd recommend for a student organization

Yes. For a student-run organization with volunteers, there are a few genuinely useful free options, but the best choice depends on whether you mean individual email accounts for each volunteer or one shared team inbox.

Best free options

Zoho Mail is probably the first one I'd try. Its current free tier provides email hosting for one domain and up to 5 users, with 5 GB of mail storage per user and webmail access. Zoho Zoho

For example, you could have:

• president@yourorg.org
• vicepresident@yourorg.org
• treasurer@yourorg.org
• events@yourorg.org
• info@yourorg.org

That gives you five actual accounts rather than making everyone share a password.

If you have more than 5 volunteers

If your main requirement is "10–30 volunteers need to work out of the same info@ inbox", I'd look at Maxdesk. Its current free offering advertises an unlimited number of agents working from one shared inbox, with assignment, statuses, internal notes, templates, etc. Maxdesk

maxdesk.ai

HubSpot is another interesting free option if you want a shared inbox plus contact management/CRM. Its free Team Email product supports connecting multiple team email addresses to a shared inbox and routing conversations to team members. HubSpot

hubspot.com

One important change: Migadu

You may see older recommendations saying Migadu has a free plan with unlimited mailboxes. That's outdated. Migadu says it discontinued its free plan and replaced it with a $19/year Micro plan; it does still support unlimited addresses/mailboxes within an account. It also offers discounts of up to 50% for students and up to 40% for nonprofits. Migadu Migadu

migadu.com

My recommendation

For a student organization, I'd rank them:

1. Zoho Mail — best if you need up to 5 individual organizational accounts.
2. Maxdesk — best if you have a large volunteer team managing one shared inbox.
3. HubSpot — best if email needs to double as a lightweight CRM/customer/contact system.
4. Migadu — worth considering if you need lots of actual mailboxes and can spend ~$19/year, especially with the student/nonprofit discount.

Also check your university's IT department before paying for anything. Universities sometimes provide free Google Workspace or Microsoft 365 accounts/shared mailboxes specifically for student organizations; Stanford, for example, explicitly provides shared email for student organizations. uit.stanford.edu

If you tell me roughly how many volunteers you have (e.g. 5, 15, 50) and whether you want individual @org.org accounts vs. everyone accessing info@org.org, I can narrow this down to the best 2–3 options.

hubspot.com

One important change: Migadu

You may see older recommendations saying Migadu has a free plan with unlimited mailboxes. That's outdated. Migadu says it discontinued its free plan and replaced it with a $19/year Micro plan; it does still support unlimited addresses/mailboxes within an account. It also offers discounts of up to 50% for students and up to 40% for nonprofits.

Yes. For a student-run organization, there are a few genuinely useful free options, but they solve slightly different problems.

My recommendation

If you need 4–5 volunteers to each have their own organization email: go with Zoho Mail. Its current Forever Free plan supports up to 5 users on one domain, with 5 GB of mail storage per user. Zoho Zoho

For example:

• president@yourorg.org
• treasurer@yourorg.org
• events@yourorg.org
• outreach@yourorg.org
• secretary@yourorg.org

That's probably the best fit for a small student organization if the main goal is free organizational email accounts.

If you have 3 people who need to jointly manage one inbox, I'd pick Missive. Its free plan supports up to 3 users and includes shared inboxes, assignments, internal discussion, and collaborative drafting. Missive Missive

One important distinction: Zoho gives you actual email mailboxes; Missive is more of a team email/collaboration layer.

If you tell me how many volunteers/officers you have (e.g. 5, 10, 20) and whether you need individual addresses, a shared info@ inbox, or both, I can narrow this down to the best 2–3 free setups.

Yes. For a student-run organization with volunteers, there are a few genuinely free options, but they solve slightly different problems.

Best options

My first choice would be Zoho Mail if you need actual accounts such as:

• president@organization.org
• vicepresident@organization.org
• treasurer@organization.org
• events@organization.org
• info@organization.org

Zoho's current Forever Free plan supports up to 5 users, with 5 GB of mail storage per user. The catch is that IMAP/POP/ActiveSync aren't included, so volunteers generally use Zoho's web/mobile interfaces rather than adding the account to arbitrary mail clients. Zoho

If you have more than 5 volunteers

I'd consider Cloudflare Email Routing + each volunteer's existing Gmail/Outlook account. Cloudflare's free routing can send incoming mail to verified destination addresses, and its current limits allow up to 200 destination addresses per account. Cloudflare Docs Cloudflare Docs

For example:

contact@studentorg.org → president@gmail.com + secretary@gmail.com + outreach@gmail.com

The important limitation is that Cloudflare is forwarding, not mailbox hosting. It doesn't give each volunteer a new mailbox or a normal "send as" experience by itself. Cloudflare Docs Cloudflare Docs

ImprovMX is similar: its free plan currently gives you 1 domain, 25 aliases, and up to 500 forwarded emails/day, but the free tier doesn't provide SMTP sending. ImprovMX

If what you really want is a shared info@ inbox

That's a different category. HubSpot's free Team Email provides a shared inbox with routing and visibility into who responded, but the free tier is limited to 2 users according to current comparisons. HubSpot Drag

For a volunteer organization, I'd rank them:

1. Zoho Mail — best if you need 2–5 real organization accounts.
2. Cloudflare Email Routing — best if you have lots of volunteers and mainly need forwarding.
3. HubSpot — best if you have a small team managing one shared info@/contact@ inbox.
4. ImprovMX — good lightweight forwarding alternative.
5. FreeScout — potentially excellent for a larger shared support inbox, but requires self-hosting.

If you tell me roughly how many volunteers (e.g. 5, 10, 20, 50) and whether you already own a domain, I can narrow this down to the best completely free setup for your organization.

For example:

contact@studentorg.org → president@gmail.com + secretary@gmail.com + outreach@gmail.com

The important limitation is that Cloudflare is forwarding, not mailbox hosting. It doesn't give each volunteer a new mailbox or a normal "send as" experience by itself. Cloudflare Docs Cloudflare Docs

ImprovMX is similar: its free plan currently gives you 1 domain, 25 aliases, and up to 500 forwarded emails/day, but the free tier doesn't provide SMTP sending.

If what you really want is a shared info@ inbox

That's a different category. HubSpot's free Team Email provides a shared inbox with routing and visibility into who responded, but the free tier is limited to 2 users according to current comparisons.

Yes. For a student-run organization with rotating volunteers, there are several genuinely free options—but they solve slightly different problems.

Best options

1. Google: probably the easiest for a student organization

If you just need something like president@club.org, info@club.org, or volunteers@club.org that several officers can access, Google's built-in options can work without paying for a separate shared-inbox product.

Gmail delegation lets other users access a mailbox using their own accounts rather than sharing a password, but it doesn't provide sophisticated assignment or "who is handling this?" functionality. Drag

If your university already provides Google Workspace accounts, check whether your school offers shared mailboxes or Google Groups—that can be the best zero-cost solution.

2. zoho.com — best free shared-inbox option for a small team

Zoho Desk has a free-forever tier for up to 3 agents. It is much more team-oriented than simply sharing a Gmail password: messages become tickets and volunteers can work on them without stepping on each other. Drag

I'd strongly consider this if you have 2–3 active officers answering organizational email.

3. hubspot.com — good if only 2 people need to respond

HubSpot's free plan provides a shared inbox and lets the team route incoming email to particular people. HubSpot

The downside is the free shared-inbox functionality is limited to 2 users, so it gets restrictive quickly for a student organization.

4. FreeScout — best if you have a technically capable volunteer

FreeScout is free/open-source and self-hosted, with unlimited agents, mailboxes, and tickets. Drag

That's potentially excellent for a student organization with 5–20 volunteers, but "free" means someone has to provide hosting and maintain the system. I'd only choose it if you have a volunteer comfortable administering a server.

5. gaggle.email — excellent for volunteer/committee mailing lists

Gaggle Mail has a free plan for up to 200 members, making it particularly interesting for clubs and nonprofit-style organizations. Gaggle Gaggle Mail

However, it's more like a group/listserv than a traditional shared info@ inbox. On the free tier there are restrictions such as no direct-from-inbox sending and no messages from non-members. Gaggle Mail Help Center

What I'd choose

For a student organization, I'd narrow it down like this:

• 2–3 people answering info@... → Zoho Desk
• Just need everyone to see/reply to the same mailbox → Google Groups/Gmail
• 5+ volunteers actively handling incoming requests → FreeScout, if someone can host it
• Need to email/coordinate 50–200 volunteers → Gaggle Mail
• University already gives you Google/Microsoft accounts → use the university's shared-mailbox infrastructure first

One important distinction: "multiple users" can mean either multiple individual email accounts or multiple people accessing one organizational address. If what you specifically want is something like 10 volunteers each having their own @studentorg.org account for $0, that's a much narrower set of options than a free shared inbox.

If you tell me roughly how many volunteers/officers need accounts (e.g. 5, 10, 20) and whether you already own a custom domain, I can narrow this to the best 2–3 choices.

Gmail delegation lets other users access a mailbox using their own accounts rather than sharing a password, but it doesn't provide sophisticated assignment or "who is handling this?" functionality. Drag

If your university already provides Google Workspace accounts, check whether your school offers shared mailboxes or Google Groups—that can be the best zero-cost solution.

2. zoho.com — best free shared-inbox option for a small team

Zoho Desk has a free-forever tier for up to 3 agents. It is much more team-oriented than simply sharing a Gmail password: messages become tickets and volunteers can work on them without stepping on each other. Drag

I'd strongly consider this if you have 2–3 active officers answering organizational email.

3. hubspot.com — good if only 2 people need to respond

HubSpot's free plan provides a shared inbox and lets the team route incoming email to particular people. HubSpot

The downside is the free shared-inbox functionality is limited to 2 users, so it gets restrictive quickly for a student organization.

4. FreeScout — best if you have a technically capable volunteer

FreeScout is free/open-source and self-hosted, with unlimited agents, mailboxes, and tickets. Drag

That's potentially excellent for a student organization with 5–20 volunteers, but "free" means someone has to provide hosting and maintain the system. I'd only choose it if you have a volunteer comfortable administering a server.

5. gaggle.email — excellent for volunteer/committee mailing lists

Gaggle Mail has a free plan for up to 200 members, making it particularly interesting for clubs and nonprofit-style organizations.

However, it's more like a group/listserv than a traditional shared info@ inbox. On the free tier there are restrictions such as no direct-from-inbox sending and no messages from non-members.

What I'd choose

For a student organization, I'd narrow it down like this:

Yes. For a student-run organization, there are a few genuinely useful free options—but they differ a lot depending on whether you need actual individual inboxes or just a shared organizational address.

Best options

\*These are primarily forwarding/routing, not full hosted mailboxes.

🥇 I'd start with Zoho Mail

Zoho Mail's free plan currently supports up to 5 users on one custom domain, with 5 GB per user and webmail access. www.zoho.comwww.zoho.com

For example, you could have:

• president@yourorg.org
• vicepresident@yourorg.org
• treasurer@yourorg.org
• outreach@yourorg.org
• secretary@yourorg.org

Each volunteer gets their own login and inbox, while the organization controls the accounts. That's probably the cleanest setup if you have 2–5 core officers.

The main catch is that the free tier doesn't include IMAP/POP/ActiveSync, so it's primarily webmail/mobile-app based. www.zoho.comwww.zoho.com

If you have more than 5 volunteers

A nice free architecture is:

Organization domain → Cloudflare Email Routing or ImprovMX → volunteers' existing Gmail/Outlook accounts

For example:

contact@studentorg.org → forwards to 4 volunteers.

Cloudflare's free Email Routing supports routing incoming messages to verified destination addresses, and inbound routing is unlimited on the free Workers plan. developers.cloudflare.com

ImprovMX's free plan gives you 1 domain, 25 aliases, and 500 forwarded emails/day. improvemx.com

The important distinction: these don't give each volunteer a new mailbox. They forward mail to the volunteers' existing accounts.

What I'd choose

• ≤5 officers who need real organizational inboxes: Zoho Mail Free
• 5–25 volunteers who just need to receive organization mail: ImprovMX Free
• You already use Cloudflare for your domain: Cloudflare Email Routing
• You need Google Docs/Drive/Meet + email and have a qualifying nonprofit/educational affiliation: investigate Google's nonprofit/education offerings before paying.

If you tell me roughly how many volunteers you have (e.g. 5, 15, 50) and whether you already own a custom domain, I can narrow this down to the best completely-free setup.

Yes. For a student-run organization, there are a few good free approaches, but Zoho Mail is the clearest fit if you need actual individual team accounts on a free plan.

Best free options

🥇 Zoho Mail

For your use case, I'd start here. Its Forever Free organization plan currently supports:

• Up to 5 users
• 5 GB mailbox storage per user
• One custom domain
• Individual accounts for each volunteer
• Web and mobile access
• No credit card required
• Group/collaboration features

Zoho ZohoSo you could have, for example:

• president@yourorg.org
• treasurer@yourorg.org
• events@yourorg.org
• outreach@yourorg.org
• volunteer@yourorg.org

Each person gets their own login, rather than everyone sharing a password. That's much better for a volunteer organization where people rotate in and out.

One important caveat: Zoho's free custom-domain plan is limited to 5 users, and Zoho says the free plan is only available in selected data centers/regions. Zoho Zoho

Also, if you need more than five actual users, Zoho's free plan isn't a workaround: adding a sixth user moves the organization to a paid plan. Zoho

If you have more than 5 volunteers

I'd approach it differently: have 2–5 core users with individual accounts, then use shared addresses such as info@, president@, or volunteers@ that route to the appropriate people.

Zoho supports organization groups and shared email management, so that can work well for a student organization without paying for every occasional volunteer. Zoho

If you tell me roughly how many volunteers you have (e.g. 5, 10, 20, 50) and whether you already own a domain like yourorg.org, I can give you the best completely-free setup.

Yes. For a student-run organization with rotating volunteers, there are a few genuinely useful free options. The best choice depends on whether you mean “give several people their own organization email accounts” or “let several volunteers collaborate on one shared inbox.”

🥇 Best if you need individual accounts: Zoho Mail

Zoho currently offers a Forever Free plan for up to 5 users, with 5 GB of mail storage per user and custom email on one domain. www.zoho.comwww.zoho.com

So you could have:

• president@yourorg.org
• vicepresident@yourorg.org
• treasurer@yourorg.org
• secretary@yourorg.org
• outreach@yourorg.org

This is probably the best genuinely free option if your organization wants actual individual accounts and has ≤5 active officers.

One important limitation: the free tier doesn't include IMAP/POP/ActiveSync. www.zoho.comwww.zoho.com

🥇 Best for a shared volunteer inbox: Missive

Missive is more interesting if you have something like:

contact@organization.org → 3–10 volunteers collaboratively handle incoming messages

The current free plan supports 3 users and 2 shared accounts, with a 15-day email-history limit. missiveapp.commissiveapp.com

Volunteers can see the same inbox, assign conversations, discuss internally, and avoid two people accidentally replying to the same person. missiveapp.com

The catch is that 3 users is a hard limit on the free plan, so it becomes less attractive if you have a larger volunteer board.

If you're affiliated with a university

This is worth checking before signing up for anything.

If your university gives your organization access to Google Workspace or Microsoft 365, you may be able to create organization accounts and/or shared mailboxes at no additional cost through the university's existing license. Google Collaborative Inbox and Microsoft shared mailboxes can handle the basic shared-email use case. missiveapp.com

What I'd choose for a student organization

If you have ≤5 officers:
→ Zoho Mail. Free individual addresses + custom domain is hard to beat.

If you have 2–3 people actively answering a common inbox:
→ Missive. Much better volunteer handoff/collaboration.

If you have 5–20+ volunteers:
→ First investigate whether your university already provides Google Workspace or Microsoft 365. Otherwise, most good shared-inbox products start charging per seat.

If you tell me how many volunteers you have and whether you want individual addresses (e.g. president@...) or one shared address (e.g. contact@...), I can narrow it down to the best 2–3 free setups.

Yes. If you mean actual separate inboxes/logins for multiple volunteers, the free options are surprisingly limited.

🥇 Best choice: Zoho Mail

Zoho currently offers a forever-free organization plan for up to 5 users, with 5 GB of mailbox storage per user and hosting for one custom domain. So you could have:

• president@yourorg.org
• treasurer@yourorg.org
• secretary@yourorg.org
• events@yourorg.org
• volunteer@yourorg.org

Each person gets their own login and inbox. The major catch is that the free tier is limited to 5 users, and it's only available in certain data centers/regions. www.zoho.com

For a student organization with ~2–5 officers, I'd start with Zoho.

If you have more than 5 volunteers

A useful alternative is email forwarding, rather than giving everyone a separate mailbox. ImprovMX's free plan supports 25 aliases on one domain and can forward mail to multiple destinations. For example, contact@org.org could forward to several volunteers' existing Gmail accounts. However, its free plan is primarily forwarding, not a collection of independent team inboxes. improvmx.com

One important distinction

If by "multiple users/team seats" you mean something like everyone can access a shared info@org.org inbox, that's a different requirement from having five separate addresses. In that case, I'd look specifically for free shared-mailbox/team-inbox software, because the best options change.

If you tell me (1) how many volunteers, (2) whether you own a domain, and (3) whether you want separate inboxes or one shared inbox, I can narrow it down to the best 2–3 free setups.

Yes. For a student-run organization with volunteers, the strongest free options are fairly limited, especially if you want multiple people to have their own login rather than merely forwarding messages.

Best options

1. Zoho Mail — my top recommendation.
Zoho currently offers a forever-free plan for up to 5 users, with 5 GB per user and custom email on one domain. The catch is that IMAP/POP/ActiveSync aren't included, so users primarily use Zoho's web/mobile apps. www.zoho.com

It also supports shared mailboxes, so something like president@yourorg.org or contact@yourorg.org can be accessed collaboratively by organization members. www.zoho.com

See Zoho Mail pricing/free plan

2. ImprovMX — good if you mainly need forwarding.
Its free plan supports one domain and 25 aliases, with emails forwarded to existing Gmail/Outlook/etc. accounts. It isn't really a multi-user hosted mailbox, though, and free SMTP sending isn't included. improvmx.com

So you could have:

• president@org.org → president's Gmail
• treasurer@org.org → treasurer's Gmail
• volunteers@org.org → several people's Gmail accounts

That's cheap/free, but less elegant for an organization where volunteers change frequently.

3. Google Workspace Essentials Starter + ImprovMX — interesting workaround.
Google's free Essentials Starter supports up to 100 users and gives them Drive, Docs, Sheets, Meet, Chat, etc., but doesn't include Gmail. ImprovMX can provide domain-based email forwarding alongside it. improvmx.org

What I'd choose

For a student organization with, say, 3–5 officers who need actual organization email accounts, I'd choose Zoho Mail.

For example:

president@club.edu
vicepresident@club.edu
treasurer@club.edu
secretary@club.edu
contact@club.edu

You can give each officer their own account and use a shared mailbox for general inquiries. The 5-user limit is the main drawback.

If you tell me roughly how many volunteers/users you need (e.g. 5, 10, 20, 50) and whether you already own a custom domain, I can narrow this down to the best genuinely-free setup.

Yes. For a student-run organization with volunteers, there are a few genuinely useful free options, but they work differently depending on whether you want individual team accounts or a shared organizational inbox.

🥇 Best fit: Zoho Mail

Zoho currently offers a Forever Free email-hosting plan for up to 5 users on one custom domain, with 5 GB mailbox storage per user. It can give you addresses like:

• president@yourorg.org
• treasurer@yourorg.org
• outreach@yourorg.org
• events@yourorg.org
• volunteers@yourorg.org

The big catch is that the free plan is only available in select data centers, and it doesn't include IMAP/POP/ActiveSync. www.zoho.com

For a small student organization, this is probably the closest match to "free Google Workspace, but for a volunteer team."

🥈 Best for a shared address: Google Groups

Google Groups is free and lets you create an address such as contact@... that distributes messages to multiple members. Google also supports Collaborative Inbox, where members can take/assign conversations and mark them complete. support.google.com

This is particularly good if you have 10–30 rotating volunteers and don't actually need every volunteer to have their own organizational mailbox.

One caveat: some of the more advanced Collaborative Inbox functionality depends on whether you're using ordinary Google Groups versus a school/work Google Workspace account. support.google.com

❌ Brevo isn't a good answer for this

Brevo's free plan looks attractive because it's designed for teams/email, but the current Free plan only has one user seat. Multiple users require a paid plan. support.google.comhelp.brevo.com

It's excellent for sending newsletters to your student body, but I wouldn't choose it as your organization's actual email system.

What I'd choose

If your organization has ≤5 core officers:

Zoho Mail Free → individual accounts + shared aliases/groups

If you have lots of volunteers:

Google Groups → one or more shared addresses, with volunteers added/removed as leadership changes.

If you tell me roughly how many volunteers/officers you have (e.g. 5, 15, 50) and whether you already own a custom domain (yourorg.org), I can narrow this down to the best free setup.

For a student-run organization with volunteers, the best option depends on whether you mean:

1. Multiple people need their own inbox accounts (e.g., president@, outreach@, treasurer@), or
2. Multiple volunteers need to manage one shared inbox (e.g., info@schoolclub.org), or
3. You just need group communication (mailing lists/newsletters).

Here are the strongest free options:

My recommendations for a student organization

Small club (3–5 officers):

• Use Zoho Mail Free for addresses like:
  • president@club.org
  • events@club.org
  • outreach@club.org

www.zoho.com

School organization with lots of rotating volunteers:

• Use Google Groups/Gaggle Mail-style group email so you don't have to create and delete accounts every semester. gaggle.email

Registered nonprofit/student foundation:

• Check eligibility for Google Workspace for Nonprofits; it is usually the closest thing to "free Gmail for an organization." www.google.com

A practical setup many student groups use:

• 3–5 official email accounts for leadership
• shared Google Drive for files
• one group mailing list for all volunteers

If you tell me whether you have a custom domain already (like yourclub.org) and roughly how many volunteers need access, I can narrow it down.

Yes. For a student-run organization with volunteers, there are a few genuinely useful free options, but they solve slightly different problems.

My top picks

1. Zoho Mail — best if you want actual organizational email accounts

Zoho's free plan currently supports up to 5 users, with 5 GB per user and hosting for one custom domain. So you could have:

• president@yourorg.org
• vicepresident@yourorg.org
• treasurer@yourorg.org
• secretary@yourorg.org
• events@yourorg.org

It also supports group addresses, so this is probably the cleanest option for a small student organization. www.zoho.comhelp.gaggle.email

Caveat: the free tier doesn't include IMAP/POP/ActiveSync, so users primarily use Zoho's web/mobile interface. www.zoho.com

2. Sharebox — best if your main problem is a shared inbox

Sharebox has a $0 plan with unlimited team members and up to 2 shared inboxes. You can assign messages to volunteers, track whether they're being handled, and work inside Gmail. www.getsharebox.io

This is particularly attractive if you have something like:

studentorg@gmail.com

and want 15–30 volunteers to collaboratively manage it without sharing the password.

The catch is that it works with Google Workspace/Google Groups, so it's not a standalone email-hosting replacement.

3. Textmagic — interesting if you need more than email

Textmagic advertises unlimited free user seats and shared email inboxes, with users able to assign conversations and collaborate. However, you pay for messages sent/received, so I'd consider this more of a communications platform than a free email host. www.textmagic.com

4. Gaggle Mail — excellent for volunteer/committee communication

Gaggle Mail's free plan supports up to 200 members. Members use their existing Gmail/Outlook/etc. accounts, so you don't have to create accounts for every volunteer. help.gaggle.email

It's more like a private mailing list/group inbox than having individual organizational mailboxes.

What I'd choose

For a student organization, I'd use:

• 1–5 officers needing individual organizational addresses → Zoho Mail
• Lots of volunteers sharing one or two addresses → Sharebox
• Large volunteer/committee mailing list → Gaggle Mail
• Need a full communications/CRM system → HubSpot or Textmagic

If you tell me roughly how many volunteers/officers you have (e.g. 5, 15, 50) and whether you want name@organization.org addresses or just one shared organization@gmail.com inbox, I can narrow this down to the best 2–3 options.

Yes. For a student-run organization with volunteers, the best free options depend on whether you mean:

1. Each volunteer gets their own organizational email account (alice@org.org, bob@org.org), or
2. Several volunteers need to work from one shared address (info@org.org, president@org.org).

Best free options

My first choice: Zoho Mail. Its current free plan supports up to 5 users, one custom domain, and 5 GB per user. It is explicitly designed to let you create separate addresses for multiple people on the same domain. www.zoho.comwww.zoho.com

For example:

• president@yourorg.org
• vicepresident@yourorg.org
• treasurer@yourorg.org
• secretary@yourorg.org
• events@yourorg.org

It also supports group addresses, so you can have something like info@yourorg.org that multiple members can handle. www.zoho.comwww.zoho.com

If you need more than 5 volunteers

This is where Google Workspace for Education is particularly interesting. If your organization is formally affiliated with a school and qualifies for Google's education program, Education Fundamentals provides organizational Gmail accounts and Google Groups/mailing lists. Google currently lists Education Fundamentals as an education edition with email addresses and admin-controlled mailing lists. knowledge.workspace.google.com

If you're not school-affiliated, I'd look at Zoho first rather than trying to piece together multiple free Gmail accounts.

If your main need is a shared inbox

If you have, say, contact@studentorg.org and want 8 volunteers to see, assign, and respond to messages, that's a slightly different problem. Dedicated shared-inbox products can do this, but genuinely free team-seat limits are much tighter. For example, Missive currently offers 3 free users, while Help Scout offers 5. get-alfred.ai

For a student organization, I'd probably structure it as:

Zoho Mail → individual accounts + group addresses

rather than giving everyone the password to one Gmail account. It makes volunteer turnover much easier: when someone graduates, you can remove their account without changing the organization's shared password.

If you tell me roughly how many volunteers you have (e.g. 5, 10, 20, 50) and whether you already own a custom domain, I can narrow this down to the best 2–3 options.

Yes. For a student-run organization with volunteers, there are a few good free options, but the best choice depends on whether you mean individual accounts for each volunteer or a shared team inbox.

Best free options

🥇 My recommendation: Zoho Mail

For a student organization, Zoho Mail's free plan is unusually useful. It currently supports up to 5 users, with 5 GB of mail storage per user, and lets you host email on one custom domain. www.zoho.com

So you could have:

• president@yourorg.org
• vicepresident@yourorg.org
• treasurer@yourorg.org
• secretary@yourorg.org
• outreach@yourorg.org

It also supports organizational features such as group email addresses and email sharing, which is useful when officers rotate each year. www.zoho.com

Important limitation: Zoho's free plan is capped at 5 users, and the free plan isn't available in every data center/region. www.zoho.com

If you have more than 5 volunteers

Bitrix24 is worth considering if what you really need is a team collaboration platform rather than 20 separate professional email inboxes. Its current free plan allows unlimited users and includes chat, video calls, tasks, calendars, CRM, and 5 GB of storage. www.bitrix24.com

However, I wouldn't choose Bitrix24 as your primary organizational email host. It's much better suited to managing the volunteers than providing each person with name@organization.org email.

One important distinction

If your goal is something like:

"We have 15 volunteers, and all 15 should be able to access contact@ourorg.org."

That's a shared mailbox/team inbox problem, and there are potentially better free solutions than giving everyone a separate mailbox.

If instead you mean:

"We have 15 volunteers, and each person needs their own name@ourorg.org account."

Then the answer changes considerably, because truly free custom-domain email for 15+ users is much harder to find.

If you tell me roughly how many volunteers/users you have (e.g. 5, 10, 20, 50) and whether you already own a domain, I can narrow this down to the best 2–3 options.

Yes. For a student-run organization with volunteers, the best free options depend on whether you mean individual team members each getting their own mailbox or simply multiple people managing one organization address.

Best options

My pick: Zoho Mail if you have ≤5 core volunteers. Its current free plan supports up to five users, gives each user 5 GB, and lets you host one custom domain—for example, president@yourorg.org, treasurer@yourorg.org, etc. www.zoho.com

If you have 10–30+ rotating volunteers, there's an important distinction: services advertising "free aliases" aren't necessarily giving each volunteer a real mailbox. ImprovMX, for example, gives 25 aliases and free forwarding, but its free plan has zero outbound sending, so it's not a replacement for Gmail/Outlook-style accounts. improvmx.com

A setup I'd recommend for a student organization

If you have, say, 8 volunteers, I'd consider:

• info@org.org → forwards to several officers
• president@org.org
• treasurer@org.org
• events@org.org
• Individual volunteers use their existing Gmail/Outlook accounts
• Keep the organization's important accounts separate from any one student's personal email

If you tell me roughly how many volunteers need individual logins (e.g. 5, 10, 20, 50) and whether you already own a domain, I can narrow this down to the best genuinely-free setup.

Yes. For a student-run organization with rotating volunteers, there are a few genuinely useful free options. The key distinction is whether you want:

1. Individual accounts for each volunteer (alice@org.org, bob@org.org), or
2. One shared team inbox (contact@org.org) that several volunteers can manage.

Best free options

🥇 My pick: Zoho Mail

Zoho Mail currently offers a free organization plan for up to 5 users, with 5 GB per user and hosting for one custom domain. The major catch is that the free tier is web-only and isn't available in every data center/region. www.zoho.com

For example, you could have:

• president@yourorg.org
• vicepresident@yourorg.org
• treasurer@yourorg.org
• secretary@yourorg.org
• outreach@yourorg.org

That's particularly nice for a student organization because you can give each officer their own login rather than having everyone share a password.

Zoho also supports shared mailboxes, so you can have something like contact@yourorg.org that multiple members work from. www.zoho.com

If you mainly need contact@org.org

I'd look at Google Collaborative Inbox or Zoho's shared mailbox functionality. A collaborative inbox is better than giving five people the password to the same Gmail account because people can work from their own accounts and you can see/manage the group's messages centrally.

If you have lots of volunteers

Gaggle Mail is worth a look. It specifically advertises a free group-email service for nonprofits, boards, committees, and volunteers, supporting up to 200 members. Members can participate using their existing Gmail/Outlook/etc. accounts. gaggle.email

The downside is that it's more of a group mailing/discussion system than a replacement for having individual @yourorg.org mailboxes.

What I would do for a student organization

If you're 5 people or fewer handling the organization's email, I'd choose Zoho Mail.

If you're 10–200 volunteers who need to communicate through a common address, I'd investigate Gaggle Mail.

If you're already deeply invested in Google, I'd use a Google-based shared inbox/group setup rather than introducing another platform.

And I wouldn't choose Proton Free for this purpose: Proton's free tier is currently one user, while its multi-user organization functionality is part of its paid business offerings. proton.me

If you tell me how many volunteers/officers need access (e.g. 5, 10, 20) and whether you already own a domain like yourorg.org, I can narrow this down to the best 2–3 free setups, including what happens when officers graduate and need to be replaced.

Yes. For a student-run organization with volunteers, the strongest genuinely free option I found is Zoho Mail.

⭐ Zoho Mail — probably your best fit

Zoho's Forever Free organization plan currently provides:

• 5 separate user accounts
• 5 GB mailbox storage per user
• One custom domain
• Webmail access
• 2FA
• No advertising in the mailbox www.zoho.com

So you could have something like:

• president@yourorg.org
• vicepresident@yourorg.org
• treasurer@yourorg.org
• secretary@yourorg.org
• outreach@yourorg.org

Each volunteer gets their own login/mailbox, rather than everyone sharing one password. Zoho also supports group addresses, which is useful for something like contact@yourorg.org or info@yourorg.org. www.zoho.com

One important caveat: Zoho says the free organization plan is available only in selected data centers/regions, so availability should be checked when you sign up. www.zoho.com

What I'd recommend for a student organization

If you have ≤5 officers who need actual accounts, I'd use Zoho Mail Free.

If you have more than 5 volunteers, I'd look at a different architecture—e.g., 3–5 actual accounts plus group/shared addresses, or a nonprofit/student eligibility program that provides Google Workspace or Microsoft 365 at no cost.

Also, Brevo isn't really a substitute for team email: its current free plan has 1 user seat, despite allowing 300 email sends/day. help.brevo.com

If you tell me roughly how many volunteers/officers need access (e.g. 5, 10, 20+) and whether you already own a domain, I can give you the best free setup—including options specifically for student organizations/nonprofits.

Yes. For a student-run organization with volunteers, there are a few genuinely useful free options, but the best choice depends on whether you need individual accounts (alice@org.org, bob@org.org) or a shared team inbox (hello@org.org).

My recommendations

1. If you're just a small student organization: Zoho Mail

Zoho's free plan currently allows up to 5 users, with 5 GB per user, one custom domain, and no credit card required. www.zoho.com

For example:

• president@yourorg.org
• vicepresident@yourorg.org
• treasurer@yourorg.org
• events@yourorg.org
• communications@yourorg.org

This is probably the simplest genuinely free option if you have ≤5 people who need their own accounts.

Important limitation: Zoho says the free plan is available only in selected data centers/regions, and it doesn't include IMAP/POP/ActiveSync. www.zoho.com

2. If your organization is officially part of a school/university: Google Workspace for Education

This is much more attractive. Google Workspace for Education Fundamentals is free for qualifying educational institutions, and it includes Gmail, Drive, Calendar, Meet, Groups, and administrative controls. edu.google.com

Google's current licensing documentation says new Education customers receive 2,500 Education Fundamentals licenses, plus free Gmail-only licenses. knowledge.workspace.google.com

So if you're, say, a recognized club at a university, I'd investigate whether the university's IT department already has Google Workspace for Education. You may be able to get addresses under the university/club domain without paying anything.

3. If you're a registered nonprofit: Google Workspace for Nonprofits

This is potentially the best deal of all. Eligible organizations can get Google Workspace for Nonprofits at no charge, with custom email, centralized user administration, 100 TB pooled storage, and up to 2,000 users. support.google.com

One important distinction

If by "multiple users" you mean several volunteers need to work out of one address, such as:

contact@studentorg.org

rather than each person having their own mailbox, the answer changes.

You may want a shared inbox/helpdesk rather than multiple email accounts. In that case, I'd look specifically at services that let multiple volunteers assign, reply to, and track messages from one shared address.

For most student organizations, I'd rank them:

1. 🥇 Google Workspace for Education — if your school can sponsor/qualify you
2. 🥈 Google Workspace for Nonprofits — if you're an eligible nonprofit
3. 🥉 Zoho Mail Free — if you're ≤5 users and neither Google program applies

If you tell me (a) how many volunteers need access, (b) whether you have your own domain, and (c) whether the org is officially affiliated with a university, I can narrow it down to the best free setup.