ChatGPT answers, unedited

For an agency with a remote team + client-by-client social content, I’d start with Planable.

Planable is unusually well matched to what you described:

• Comments directly on each post — your copywriter, designer, account manager, and client can discuss the actual post instead of losing feedback in Slack/email.
• Internal vs. client-facing comments — your team can resolve issues internally before the client sees the draft. planable.io
• Per-post approval — you can require approval before a post can be scheduled/published. planable.io
• Approval requests — assign specific people to approve and keep a visible pending/approved status.
• Visual feed/calendar — clients review content in something much closer to how it will actually appear.
• Version history — useful when a client says “I approved that version, not this one.” planable.io
• It supports multiple clients/workspaces, which is important for an agency setup. planable.io

The workflow I'd implement

Brief → Draft → Internal comments → Internal approval → Client approval request → Client comments/changes → Final approval → Schedule → Publish

The important part is that comments, requested changes, and the approval are attached to the individual post.

For example:

Designer uploads creative → strategist comments → designer resolves → account manager submits to client → client comments “change CTA” → team revises → client approves → post becomes publishable.

That eliminates the classic agency mess of “approved in Slack, but which version?” planable.io

What I'd compare against

My pick: Planable. If your primary pain is “our remote team needs to collaborate, resolve comments, then send individual posts to clients for explicit approval before publishing,” it is probably the closest match rather than buying a huge all-in-one social suite.

If you tell me how many clients/users you have and which platforms you publish to (IG, TikTok, LinkedIn, etc.), I can narrow it down to the best 2–3 and compare the actual plans/pricing.

For an agency with a remote team + client-by-client approvals + comments/resolution on each post, I’d start with Planable.

Why it fits your workflow particularly well:

• Comments live on the actual post, rather than getting scattered across Slack/email. Team members can @mention each other, and comments can be marked resolved. planable.io
• Client approval is built into each post. You can require approval before a post can be scheduled/published. help.planable.io
• You can have different approval workflows per client, which is useful if Client A needs one approver while Client B needs internal → client approval. help.planable.iohelp.planable.io
• Clients can be given Approver access, and Planable supports sharing individual posts for occasional external reviewers. help.planable.iohelp.planable.io
• It gives your remote team a visual content calendar/feed, version history, internal comments, annotations, and approval status in the same place. planable.io

The workflow I'd set up

Writer/designer → internal review → client approval → scheduled

For example:

1. Strategist creates post
2. Copy/design person works on it
3. Internal team comments directly on the post
4. Issues get resolved there
5. Account manager submits it for client approval
6. Client comments or approves
7. If changes are requested → back to team
8. Once approved → schedule/publish

That is much cleaner than trying to coordinate this through Slack + Google Docs + email.

One alternative worth considering

Sprout Social is stronger if you also need a serious social-management/analytics/engagement platform. It has multi-step approval workflows, permissions, separate client environments, and agency-oriented features. support.sproutsocial.com

My pick:

• Planable → best if your biggest problem is content collaboration + client approvals.
• Sprout Social → better if you need full-scale social publishing, inbox/engagement, reporting, and approvals.

If you tell me how many clients/team members you have and which platforms you post to (IG, TikTok, LinkedIn, etc.), I can narrow it down to the best 2–3 options and compare pricing/workflows.

For an agency with a remote team, I’d shortlist Agorapulse, Planable, and Sprout Social—but based specifically on your requirements, Agorapulse is probably the best fit.

My pick: Agorapulse

agorapulse.com

It maps unusually well to your workflow:

• Per-post client approval: assign an individual post to a client; they can approve, reject/request changes, or comment. Agorapulse Help Centre Agorapulse Help Centre
• Client access without making them full team members: use Shared Calendars for external clients. They can review scheduled content and approve it. Agorapulse
• Internal team workflow: assign posts to designers, copywriters, account managers, etc., with internal-only comments.
• Multi-step approvals: you can create workflows such as Copywriter → Account Manager → Client, with multiple approval steps and options requiring everyone to approve. Agorapulse Help Centre
• Resolution loop: client requests changes → post is rejected → your team edits it → sends it back for approval. The conversation stays attached to the post. Agorapulse Help Centre
• Remote-team collaboration: comments, assignments, notifications and approval status stay with the content rather than being scattered across Slack/email. Agorapulse

One important caveat: the full multi-step Approval Workflow functionality is on Agorapulse's Custom plan, while individual post approvals are available on lower tiers depending on plan. Agorapulse Help Centre Agorapulse Help Centre

How I'd compare the alternatives

Sprout Social is particularly strong if you also need sophisticated social inbox/customer-service workflows. Its Message Approval Workflows support multiple users and steps, and it also has Reply Approvals for incoming social responses. Sprout Social Support Sprout Social

But if the core problem is:

“Our remote agency creates posts, the client needs to review each one, comment/request changes, and explicitly approve it before publishing.”

I'd start with Agorapulse.

A workflow I'd implement is:

Draft → Internal review → Client approval → Approved → Scheduled/published

with a comment thread attached to every post and no publishing while the post is awaiting approval. That gives you a clean audit trail instead of approval decisions living in Slack, email, or WhatsApp. Agorapulse Help Centre Agorapulse Help Centre

If you tell me how many team members/clients you have and which social platforms you manage (Instagram, Facebook, LinkedIn, TikTok, etc.), I can narrow this down to the best 2–3 tools and their current pricing.

For a remote agency team, you’re looking for a mix of project management + proofing/feedback + client approval workflows. The best fit depends on whether your work is mostly social/content, design, video, web, or general marketing.

Here are strong options:

For your exact requirement — “comment/resolution workflows and client approval requests per post” — I’d shortlist:

1. Social/content agency:

Planable or Kontentino

• Clients review individual posts
• Leave comments on each post
• Approve, reject, or request changes
• Useful for calendars with many pieces of content

2. Creative agency (design/video/assets):

Filestage or Ziflow

• Better proofing
• Cleaner approval history
• Less back-and-forth in email/Slack

3. Full-service agency with many projects:

ClickUp + Filestage

• ClickUp = internal operations
• Filestage = client review layer

A workflow I see work well:

Draft → Internal review → Client approval request → Client comments → Team resolves comments → Client final approval → Scheduled/published

If you tell me:

• agency type (social media, branding, ads, web, video, etc.)
• team size
• number of clients
• whether clients need login access or just email approval

I can narrow it to 2–3 choices.

For an agency with a remote team, where you need internal comments → revisions/resolution → client approval on each post, I’d shortlist these:

1. Planable — my first choice

Best if collaboration and approval are the core problem.

• Comments and @mentions live directly on each post.
• Team can suggest/edit copy and resolve feedback before sending externally.
• You can create different approval flows per client/brand.
• Clients can review the actual post and approve/comment.
• Approval can trigger scheduling automatically.
• Occasional approvers can use a shared post link rather than becoming full users. planable.ioplanable.io
• Its agency workflow specifically supports multi-level approvals, specific feedback, an approval-request inbox, and email approvals. planable.ioplanable.io

I'd choose this if your biggest headache is:

"There are 5 people commenting on a post, someone needs to resolve the edits, then the client needs to give the final green light."

2. Agorapulse — best if you also need strong social management

Agorapulse is particularly good if you want the approval system plus a serious publishing/social-inbox platform.

It supports internal and external approvers, comments, reject/request-changes states, and posts won't publish while they're rejected. support.agorapulse.com

You can also create multi-step approval workflows, e.g.:

Creator → Account Manager → Client → Scheduled

and external clients can participate through Shared Calendars. support.agorapulse.com

Choose this if: your agency also needs community management, social inboxes, reporting, and publishing in the same system.

3. Sprout Social — best for larger/enterprise agencies

Sprout has multi-step, multi-user approval workflows, rejection notes, resubmission, and approval activity tracking. support.sproutsocial.com

I'd lean toward it if you're managing lots of clients, sophisticated permissions, reporting, and enterprise processes. For a smaller agency, it may be more platform than you need.

My recommendation

For your exact description, I'd start with Planable. The important distinction is that you're not merely looking for a scheduler—you want a post-level conversation and resolution system with an explicit client sign-off state. Planable is particularly centered around that workflow. planable.ioplanable.io

If you tell me roughly how many clients/posts per month and how many people are on your team, I can narrow it down to the best 2 and compare pricing, client access, approvals, comments, Slack integration, and white-labeling.

For what you described, I’d start with Planable.

Your requirements map unusually well to it:

• Remote agency team: separate workspaces per client, team-only/internal comments, @mentions, and content-specific discussions. planable.iohelp.planable.io
• Comment → resolution workflow: comments live directly on the post, can be replied to, assigned via @mention, and resolved once addressed. planable.iohelp.planable.io
• Client approval per post: each post can be sent for approval, with the client approving or commenting on that specific post. Required approval prevents publishing until approval happens. planable.io
• Internal vs. client feedback: your team can discuss issues privately before exposing the post to the client. planable.iohelp.planable.ioplanable.io
• Version control: Planable keeps version checkpoints, so revisions don't turn into “final-v7-REALLY-FINAL.” planable.iohelp.planable.ioplanable.io
• Agency-friendly pricing: paid plans are priced per workspace rather than per seat, with unlimited users—useful for a distributed team with lots of collaborators. planable.io

My shortlist

Sprout is the one I'd consider if your agency also needs a much broader social-management platform. Its approval workflows support multiple steps/users and external approvers on Advanced, but it is a heavier platform. support.sproutsocial.com

One important Planable caveat: required approval is on Pro, while true sequential multi-level approval (e.g. Account Manager → Creative Director → Client) is Enterprise. help.planable.io

So if your desired workflow is:

Writer/Designer → internal review → revisions/resolution → client gets approval request → client approves/rejects → schedule/publish

…I'd pick Planable Pro first.

Planable

If you tell me roughly how many clients/posts you handle per month and whether clients need to log in, I can narrow this down to the best 2–3 options and tell you which one I'd actually buy.

For an agency with a remote team + client-by-client post approval + comments/revisions, I’d shortlist these:

1. Planable — my first choice

Best if your biggest problem is collaboration and revision chaos.

• Comments live directly on each post.
• Team members can @mention each other.
• Comments can be resolved once addressed.
• Text suggestions/annotations make copy revisions much clearer.
• Internal comments can stay hidden from clients.
• Clients can approve posts, and approval can trigger scheduling.
• Supports multi-level approvals for more complex agency workflows. planable.io

This is particularly good if your workflow is:

Writer → internal review → revisions → account manager → client approval → publish

2. Agorapulse — best if publishing/inbox management matters too

Agorapulse is stronger if you want the approval system combined with a more comprehensive social-media-management platform.

Clients can review, comment, request changes, and approve individual posts through a Shared Calendar. It also supports multi-step approval workflows, including internal and external stakeholders. support.agorapulse.com

The downside for your specific requirement: Planable's post-level collaboration/resolution experience is more purpose-built for iterative creative review.

My pick

For what you described, I'd start with Planable. It keeps the conversation, revisions, approval status, and final version attached to the actual post instead of scattering them across Slack/email/docs. planable.io

If you tell me roughly how many clients/posts per month and whether clients need to log in, I can narrow it down to the best 2–3 options and compare pricing/workflows.

For a remote social/content agency where the key requirement is:

Draft → internal comments/revisions → client sees the post → client requests changes or approves → approved post can publish

I’d start with Planable.

Why Planable fits your workflow

• Comments live directly on each post, rather than getting scattered across Slack/email.
• Team members can @mention each other, suggest copy changes, and resolve comments once the issue is fixed. planable.io
• You can keep internal comments hidden from clients, which is particularly useful for an agency. planable.io
• You can create approval flows per client/workspace, including internal review before the client gets involved.
• Clients can review the actual post preview and approve it or provide feedback.
• Approval can be tied to scheduling, so the workflow becomes essentially approved = ready to publish. planable.ioplanable.io
• For occasional approvers, Planable supports shareable post links, so you don't necessarily have to make every client a full user. planable.ioplanable.io

The workflow I'd set up

Agency team
→ Draft post
→ Internal review
→ Resolve internal comments
→ Submit for client approval
→ Client: Approve / Request changes
→ If changes: team revises → resubmits
→ If approved: schedule/publish

That is very close to the workflow you're describing.

Two alternatives worth considering

Sprout Social — better if you also want a more comprehensive social-management platform, particularly publishing, analytics, social inbox, permissions, etc. It has multi-step approval workflows and external approvers. support.sproutsocial.com

Ziflow — I'd consider this if your agency reviews lots of creative assets beyond social posts (video, design, PDFs, ads, etc.) and needs a serious proofing/approval system rather than primarily a social media planner.

My pick for your exact description: Planable. It's particularly strong when the pain is "our remote team and clients are constantly losing track of feedback and which version was approved." planable.io

If you tell me how many clients/posts you manage per month and whether you need social scheduling + analytics too, I can narrow it down to the best 2–3 options for your agency.

For an agency with a remote team + client approval on every post + comments/revisions tied to the post, I’d shortlist these:

1. Planable — my first choice

This is probably the closest match to what you described.

• Team comments directly on each post
• Clients can comment on the actual post, rather than emailing feedback
• Comments can be resolved
• Internal-only comments keep your team's discussion separate from the client
• Required approvals can prevent a post from moving forward until the client signs off
• Approval requests/notifications are built into the workflow
• Visual feed/calendar makes it easy for clients to see what they're approving
• Supports multi-level approvals if you eventually need internal → client → final approval. planable.io

Ideal workflow:
Draft → Internal comments → Resolve changes → Client approval request → Client comments/approval → Schedule → Publish

2. Sprout Social — best if you need a bigger all-in-one platform

Sprout has robust multi-step, multi-user approval workflows and external approvers. Rejected posts can come back with a note, be revised, and resubmitted. support.sproutsocial.com

I'd choose it if you also need social listening, inbox/customer care, analytics and reporting. For pure agency content collaboration, it can be more platform than you need.

3. Sendible — worth considering for agency operations

Particularly interesting if client dashboards, reporting, white-labeling and approvals are as important as the actual content-review experience.

What I'd pick for your use case

My recommendation: start with Planable. Its whole product is built around keeping the post, discussion, revisions, and approval together, which sounds exactly like the problem you're trying to eliminate. planable.io

One thing I'd specifically test in your trial: how your clients handle approval. Planable's approval workflow is excellent, but its client/member model may matter if some of your clients are resistant to creating/logging into accounts. planable.io

If you tell me roughly how many clients/posts per month and whether you need scheduling + reporting too, I can narrow this to the best 2–3 and compare their current pricing.

For an agency with a remote team + client approvals + per-post comments/change requests, I’d prioritize a tool where the post itself is the source of truth—not Slack/email/Google Docs. That gives you a clear chain of draft → internal review → client review → changes → approval → scheduling. www.planmygrid.com

My shortlist

1. HeyOrca — best agency-oriented choice

• Separate client workspaces
• Remote team collaboration
• Client approval via shareable links, so clients don't need to log in
• Feedback attached to the posts
• Scheduling + publishing + reporting in the same system
• Particularly good if you're managing multiple clients/brands. www.heyorca.com

2. Planable — best if discussion/review is the priority

This is the one I'd look at if your biggest problem is "the client/team needs to discuss this exact post, make revisions, then approve it." Planable is heavily oriented around collaborative content review, comments, internal feedback and approvals. mydropai.comtareno.co

3. Vista Social — best if you want the broader social-management stack

It combines multi-step client approval, inline comments and approval locks with scheduling, unified inbox/comment management, reporting and other agency functionality. vistasocial.com

What I'd choose for your workflow

If your workflow is roughly:

Strategist → Content creator → Internal reviewer → Client → Client requests changes → Creator fixes → Client approves → Scheduler publishes

I'd start with HeyOrca or Planable.

If you want the most agency/client-management feel, I'd lean HeyOrca.

If you want the best collaborative commenting/revision experience, I'd lean Planable.

If you also need social inbox + reporting + publishing + approvals in one broader platform, I'd investigate Vista Social.

One thing I'd make non-negotiable: clients should be able to comment/approve an individual post and the approval should be tied to that specific version. Otherwise you eventually get the classic "but I approved the old caption" problem. mydropai.comtareno.co

If you tell me how many clients/accounts you manage and which platforms (IG, FB, LinkedIn, TikTok, etc.), I can narrow this to the best 1–2 options and compare their pricing/workflows.

For an agency with a remote team, you’re looking for a content collaboration + approval workflow tool (not just a project manager). The key features you mentioned are:

• per-post comments
• threaded feedback
• mark comments resolved
• client review links
• client approval/rejection per asset/post
• version history
• social/content calendar support

Good options:

My shortlist by agency type:

• Social media agency: Planable
• Brand/design/content agency: Filestage or Ziflow
• Video agency: Frame.io
• Full-service agency needing operations + approvals: ClickUp + a proofing tool

A workflow that works well:

1. Team drafts post → internal review
2. Client gets approval link
3. Client comments directly on the post
4. Designer/social manager resolves comments
5. Client clicks Approve
6. Approved content moves to scheduling/publishing

If you have multiple clients, multiple posts per week, and non-technical clients, I’d lean toward Planable first. If your clients review PDFs, designs, videos, ads, and campaigns rather than just social posts, Filestage/Ziflow are stronger.

For a remote agency team that needs comments, resolution workflows, and client approvals on each post, you’ll want a tool built around content review + approvals, not just project management. The best fit depends on whether you mean social posts, design assets, videos, or general client deliverables.

Best options for agency workflows

If you’re a social/content agency

I’d start with Planable. A typical workflow:

1. Strategist creates post →
2. Copy/design team uploads draft →
3. Internal review comments →
4. Mark revisions resolved →
5. Send client approval request →
6. Client approves or requests changes →
7. Schedule/publish

It is specifically designed around “one post = one approval object,” which matches your requirement.

If you produce heavier creative assets

Use Ziflow or Filestage:

• Client clicks directly on an image/video/PDF
• Leaves comments pinned to specific areas
• Team resolves comments
• Client signs off

If you want an all-in-one agency operating system

A common stack is:

• ClickUp → projects, deadlines, team workload
• Planable → social content approvals
• Slack → internal communication
• Google Drive/Dropbox → asset storage

A few questions would narrow this down:

1. Are the “posts” mainly social media posts (Instagram/LinkedIn/etc.) or creative deliverables (ads, videos, graphics)?
2. Do clients need to log in and approve themselves, or do you just need internal approval tracking?
3. Roughly how many clients/posts per month?

For an agency with a remote team, you probably want a tool that handles (1) internal production, (2) threaded feedback/comments, (3) client approvals per asset/post, and (4) an audit trail of what changed and who approved it.

My shortlist:

My recommendation by agency type:

• Social media/content agency: ClickUp or Filestage
  • Each post = a task
  • Statuses: Draft → Internal Review → Client Review → Changes Needed → Approved → Scheduled
  • Client comments stay attached to the post

• Creative/design/video agency: ClickUp + Frame.io
  • ClickUp runs projects
  • Frame.io handles detailed creative feedback

• Small remote agency (5–20 people): Start with ClickUp only
  • Avoid tool sprawl
  • Create templates per client
  • Give clients guest access only to approval areas

A good workflow looks like:

1. Team member creates post/task
2. Internal reviewer checks it
3. Move status to Client Approval Needed
4. Client gets notified
5. Client chooses:
   • Approve
   • Request changes
   • Reject
6. Feedback becomes assigned tasks
7. Final approval locks the version

If you tell me:

• agency type (marketing, design, video, dev, etc.)
• team size
• number of clients
• whether clients need login access or just approval links

…I can narrow it to a specific stack.

If you mean a social/content agency with a remote team, where each post needs internal comments/resolution and then a client approval step, I’d prioritize tools built around proofing + approvals, not just project management.

Best fits

1. Ziflow — best for formal approval workflows
   • Upload each post/creative as a proof
   • Team members can comment directly on the asset
   • Resolve comments/issues
   • Send approval requests to clients
   • Clear audit trail of who

For a remote agency team, you probably want a client approval workflow tool, not just a project manager. The key features to look for:

• each post has its own thread/comments
• clients can approve/reject individual posts
• revision history (who changed what)
• internal vs client comments
• statuses like Draft → Internal Review → Client Review → Approved → Scheduled
• client access without forcing them into your whole workspace

A few good fits:

Best dedicated approval workflow

Planable
Good if your pain point is “clients are commenting everywhere.” It’s built around reviewing content, leaving feedback, and approving posts. tareno.co

Best all-in-one agency social workflow

Sendible
Better if you need scheduling, client management, reporting, and approvals together. www.techradar.com

Best for simpler client approvals

Pallyy
Useful for agencies that want a shared calendar where clients can review, comment, and approve posts via a client-facing link. pallyy.com

Best if you already run projects in a PM tool

Use:

• ClickUp or Asana for production workflow
• pair it with a social approval tool for client-facing review

A workflow I’d set up:

1. Content strategist creates post brief
2. Copy/design team drafts post
3. Internal reviewer checks brand/legal
4. Client gets “Approve / Request Changes” on that specific post
5. Changes reopen the task automatically
6. Approved posts move to scheduling queue

For most agencies with remote teams, I’d shortlist:

• 5–20 clients: Planable
• 20+ clients + reporting needs: Sendible
• Lean boutique agency: Pallyy
• Complex creative production (video/design/web too): ClickUp + a dedicated approval layer

The biggest thing: avoid using Slack/email for approvals. You want the approval decision attached to the actual post asset, otherwise revision history gets lost. tareno.co

For an agency with a remote team + client-by-client post approvals + comments/resolution, I’d shortlist these:

1. Planable — best overall fit.

It’s built around collaborative content review: teammates can comment, @mention, suggest edits, and resolve comments; clients can review the actual post preview and approve/reject it. You can also keep internal comments hidden from clients. planable.io

2. Agorapulse — best if you also want strong publishing/inbox management.

It supports external client approvers, per-post approval requests, comments, and multi-step approval workflows. support.agorapulse.com

3. Sprout Social — best for a larger/more complex agency.

It has multi-step workflows, internal/external approval, rejection comments, and a dedicated external approval stream. It's powerful, but likely more platform than you need if approvals are the main requirement. support.sproutsocial.com

My pick for your use case

Start with Planable. The workflow maps very closely to what you're describing:

Writer/designer → internal review → comments + resolve → client approval request → client comments/changes → approve → schedule/publish.

That avoids the common agency mess of Slack + email + spreadsheets + a separate scheduler.

If you tell me roughly how many clients and team members you have, I can narrow it down to the best 2–3 options based on cost and workflow.

For a remote agency, I’d choose based on whether you need social post approvals or general creative/client deliverable approvals. The key features you want are:

• client can comment directly on the post/asset (not email threads)
• approve / request changes per item
• version history
• internal team review before client review
• client portal or share link
• status tracking (Draft → Internal Review → Client Review → Approved → Scheduled)

A few strong fits:

Best if you’re a social/content agency

• Agorapulse — good for agencies managing many client accounts, with scheduling, collaboration, approvals, and reporting. www.techradar.com
• Sendible — built with agencies in mind; useful if you need client management, publishing workflows, and white-label options. www.techradar.com

Best if approvals are the main pain point

• Filestage — strong for creative reviews where clients need to leave feedback on files, videos, designs, and documents.
• Ziflow — better for larger creative teams handling lots of review cycles.
• ClientProof — lightweight agency approval workflow with client review links and approval tracking. clientproof.app

Best if you need an agency operating system

• Workzone — combines project management, proofing, requests, and approvals for creative/marketing teams. www.workzone.com

My shortlist by agency size

A workflow I’d set up:

1. Team drafts post
2. Internal reviewer comments
3. Client receives approval link
4. Client clicks Approve or Request Changes
5. Changes create a new version
6. Approved items move automatically to scheduling

Avoid using Slack/email/Google Docs as the approval record — they’re fine for discussion but weak for proving who approved what version. signofftool.com

If you tell me your agency type (social media, design, video, web, marketing) and number of clients/team members, I can narrow this to 2–3 options.

Based on the features you mentioned, you need a social media management platform with both team collaboration and client-facing approvals—not just a scheduler.

Here's how I'd narrow it down:

1. Agorapulse
   • ✅ Unified inbox with comment assignment and resolution workflows
   • ✅ Assign comments to team members
   • ✅ Internal approval workflows
   • ✅ Client approval before publishing
   • Best if engagement management (comments, DMs, moderation) is just as important as scheduling. www.techradar.com

2. Vista Social
   • ✅ Per-post client approval
   • ✅ Inline comments on drafts
   • ✅ Unified inbox with comment assignment
   • ✅ Built with agencies in mind
   • Strong choice for remote teams handling multiple clients. vistasocial.com

3. Sendible
   • ✅ Client approval workflows
   • ✅ Team permissions
   • ✅ White-label features
   • Better if reporting and client portals matter. www.techradar.com

4. SocialPilot
   • ✅ Content approval workflows
   • ✅ Agency pricing is generally competitive
   • ⚠️ Engagement inbox is less advanced than Agorapulse or Vista Social. www.techradar.com

For your requirements specifically

If you need:

• Remote team collaboration
• Comment assignment/resolution
• Client approval on every individual post
• Multiple clients

I'd rank them:

1. Agorapulse — best overall if community management is a major part of your work.
2. Vista Social — best balance of approvals, collaboration, and agency-focused features.
3. Sendible — great if white-label reporting is important.

One workflow feature I'd specifically look for is version-locked approvals: if a post changes after the client approves it, the approval is automatically revoked so no edited version is published without a fresh sign-off. Agencies consistently cite this as a valuable safeguard. www.reddit.com

If you're managing 10+ clients, I can also recommend the most cost-effective option based on your team size and the number of social accounts.

Based on your requirements:

• Remote team collaboration
• Internal comment/resolution workflows
• Client approval required for each post before publishing

I'd prioritize these options:

1. Planable ⭐ Best overall

This is probably the closest fit.

Pros

• Per-post approval workflow
• Internal comments separate from client comments
• Multiple approval stages (team → client)
• Visual previews for each social platform
• Version history so approvals are tied to a specific draft
• Built specifically for agencies with multiple clients www.reddit.com

Best if: Content approvals are a major part of your process.

2. HeyOrca

Excellent if your clients aren't very technical.

Pros

• Clients can approve without creating an account
• Per-post comments
• Approval statuses (Draft, Needs Revision, Approved)
• Great visual calendar
• Unlimited client reviewers on many plans www.heyorca.com

Best if: You have lots of clients reviewing content.

3. Hootsuite

Best for larger agencies that also manage engagement.

Pros

• Post approval workflows
• Comment and inbox assignments
• Approval before publishing
• Team permissions
• Message moderation workflows www.hootsuite.com

Best if: You also need social inbox management.

4. Agorapulse

Strong choice if responding to comments is part of your service.

Pros

• Team inbox
• Assign comments to teammates
• Approval workflows
• Excellent reporting
• Good client management www.techradar.com

If your biggest pain is approvals

Many agencies report that these features matter most:

• Approval tied to a specific version of the post
• Internal review before the client sees it
• Client comments on the post itself
• Automatic reset to "Needs approval" if the content changes after approval
• Clients reviewing through a simple link instead of creating an account www.reddit.com

My recommendation

• Small–mid agency (3–30 people): Planable
• Client experience is your top priority: HeyOrca
• Need comment moderation + approvals: Agorapulse
• Large agency with complex permissions: Hootsuite

If you tell me:

• how many team members you have,
• roughly how many clients you manage,
• and whether you need approval only or also comment moderation on live posts,

I can narrow it down to the one that best fits your workflow and budget.

For an agency with a remote team, you probably want two layers:

1. Internal project management (tasks, owners, deadlines, client status)
2. Client proofing/approval (comments on the actual asset, revision history, approvals)

I would avoid trying to make clients live inside your PM tool. A dedicated proofing tool usually gives a much cleaner “comment → revise → approve” flow. filestage.iowww.ziflow.com

Good setups:

Best overall agency stack

• PM: Asana or ClickUp
• Approvals: Ziflow

Why: Your team runs projects in the PM tool, while clients review designs, PDFs, videos, webpages, etc. in Ziflow. It supports structured proof workflows, comments, versioning, and approval tracking. filestage.iowww.ziflow.com

Best if you do lots of marketing/design deliverables

• Filestage + your existing PM tool

Filestage is built around client feedback: reviewers comment directly on files, approvals are tracked, and review rounds can be structured. filestage.io

Best for video-heavy agencies

• Frame.io + a PM tool

Great if clients need timestamped video feedback.

Budget/simple setup

• Trello or Notion internally
• Google Drive/Dropbox for files
• A proofing tool only when client approval is needed

A workflow I’d recommend:

Client request → PM task created → Internal review → Client proof link → Client comments → Assigned revisions → Final approval → Archive/version lock

For a typical creative agency (branding, web, ads, social, video), my shortlist would be:

1. Asana + Ziflow (most agency-friendly)
2. ClickUp + Filestage (more all-in-one)
3. Frame.io + Asana (video-first)

If you tell me your agency type (design, dev, marketing, video, ads) and team size, I can narrow it to one stack.

Based on your requirements:

• Remote team collaboration
• Internal comments and resolution workflows
• Client approval per individual post
• Agency use case (multiple clients)

I'd prioritize these options:

1. urlHootsuiteturn0search5 — Best if you also need a mature social inbox. You can create approval chains, review posts and replies before publishing, assign work to teammates, and manage permissions. It's well suited to larger agencies, though it's on the pricier side. www.hootsuite.com

2. Sendible — One of the strongest agency-focused platforms. It includes content approvals, client collaboration, multiple workspaces, and white-label features. If your agency manages many client accounts, it's a solid balance of features and cost. www.techradar.com

3. Agorapulse — Great if comment management is as important as publishing. It combines approval workflows with a collaborative inbox where comments can be assigned, discussed, and marked as resolved. www.techradar.com

If your biggest pain point is client approvals, look for these features regardless of platform:

• Per-post approval status (Draft → Review → Approved)
• Threaded comments attached to each post
• Internal comments hidden from clients
• Version history
• Automatic re-approval if an approved post is edited
• Clients can approve via a shareable link without creating an account (this consistently comes up as a major productivity win for agencies). www.reddit.com

If I had to recommend one without additional constraints:

• Best overall agency workflow: Sendible
• Best for engagement + approvals: Agorapulse
• Best enterprise/team governance: Hootsuite

A couple of questions will narrow it down:

• Approximately how many team members and clients do you have?
• Do you need the tool to publish posts too, or is it only for review and approval?